00013144_Notice of Cancellation.docx
DOCX document 16 KB Posted
- Attached to
- Cultural Resource Statewide Price Agreement
- Solicitation number
- S-73000-00013144
- Issued by
- Marion County, Oregon
About this file
This is a Notice of Cancellation issued by the Oregon Department of Transportation (ODOT) regarding RFP 73000-00013144 for Statewide Cultural Resources services. ODOT has determined that canceling and revising the original RFP is in the public interest after discovering that approximately two-thirds of submitted proposals contained deficiencies that would result in point deductions or non-responsive determinations. The revised RFP is anticipated to be published in January 2026, with all firms encouraged to resubmit proposals. Common errors identified in the original proposals included failure to meet font size requirements, exceeding maximum file size limits, submitting incomplete cover sheets, omitting required forms such as the Subcontractor/Supplier Solicitation and Utilization form, substantially altering mandatory forms, and failing to comply with requirements established through addenda. Jennifer Barrett remains the Single Point of Contact for the anticipated revised solicitation and can be reached at jennifer.barrett@odot.oregon.gov.
The cancellation preserves the integrity of the procurement process by allowing ODOT to clarify RFP requirements and provide proposers with explicit guidance on compliance expectations. Original proposals submitted in response to RFP 73000-00013144 remain the property of ODOT and will not be released for public record until after execution of price agreements under the revised RFP. This procurement, which originally targeted establishment of up to three separate Price Agreements for cultural resources services across different regional categories with a collective not-to-exceed amount of $2,000,000, will proceed with enhanced documentation standards and clearer submission guidelines to facilitate a fair and competitive selection process.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Subcontractor Solicitation and Utilization Report~1.pdf | ||
| 00013144_Attachment A_Sample PA_Final.docx | DOCX document | |
| 00013144_Attachment B_Project Samples Form - Revised.docx | DOCX document | |
| 00013144_Addendum 3_Final.docx | DOCX document | |
| 00013144_QA_Vol2_Final.docx | DOCX document | |
| 00013144_Addendum 4_Final.docx | DOCX document | |
| 00013144__Attachment B_Sample Projects Form_Final~1.doc | DOC document | |
| 00013144_QA_Vol4_Final.docx | DOCX document | |
| 00013144_Attachment C_ Proposal Cover Sheet_Final.docx | DOCX document | |
| 00013144_RFP_Final.docx | DOCX document | |
| 00013144_QA_Vol1_Final.docx | DOCX document | |
| 00013144_Addendum 1_Final.docx | DOCX document | |
| 00013144_QA_Vol3_Final.docx | DOCX document | |
| 00013144_Addendum 2_Final.docx | DOCX document |
Show all 14
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Text version
Notice of Cancellation:
Greetings, Pursuant to RFP §2.1.1 and OAR 731-148-0250, ODOT has determined it is in the public interest to cancel RFP 73000-00013144: Statewide Cultural Resources. At the start of the proposal evaluation process, ODOT discovered two-thirds of the submitted proposals would receive point deductions or be considered non-responsive. To facilitate a fair, open and competitive process, ODOT believes that it is in the public interest to cancel the current RFP and revise it for proposer clarity and understanding. Proposals that were submitted in response to RFP73000-00013144 are property of Agency, and part of the public file, and will not be available for public record until after execution of the price agreements from the new, revised RFP. This is to maintain the integrity of each proposer’s proposal submission in response to RFP 73000-00013144.
The revised RFP is anticipated to be published in January of 2026. All firms are encouraged to submit proposals To facilitate a fair, open and competitive process for the revised RFP, ODOT believes that it is in the public interest to provide the following information: Errors identified in the proposals included, but were not limited to the following:
1. Font size requirement(s) not met.
1. Size limitation for all submittal items exceeded maximum megabyte limit.
1. Incomplete Proposal Cover Sheets submitted.
1. Required forms such as the Subcontractor/Supplier Solicitation and Utilization form were not submitted.
1. Mandatory use forms (such as the Attachment B – Project Samples Form – Revised) were substantially altered or not used.
1. Requirements revised by Addenda were not met.
Proposers are highly encouraged to review their proposal to ensure that the proposal complies with all RFP requirements.
I will remain the Single Point of Contact for this anticipated solicitation.
Thank you, Jennifer Barrett (jennifer.barrett@odot.oregon.gov)
File details come from the government source that posted it. Updated .