00013144_Addendum 3_Final.docx

Form S003-B080715

ODOT Procurement Office 355 Capitol St MS 51 Salem, OR 97301

Email: jennifer.barrett@odot.oregon.gov

Date: October 26, 2025

From: Jennifer Barrett, Procurement and Contracts Specialist

Re: ORBuys Bid Solicitation #: S-73000-00013144 Statewide Cultural Resources

ADDENDUM # 3

to ORBuys Bid Solicitation #: S-73000-00013144

This Addendum modifies the Request for Proposal (RFP) document(s) only to the extent indicated herein. All other areas not changed or otherwise modified by this Addendum shall remain in full force and effect. This Addendum is hereby made an integral part of the RFP document. Proposer must be responsive to any requirements of this Addendum as if the requirements were set forth in the RFP. Failure to do so may result in Proposal rejection. See the RFP regarding requests for clarification or change and protests of this Addendum, and the deadlines for the foregoing.

Due date and time for addendum protests:

Protests to this Addendum must be submitted to the Single Point of Contact for this RFP via email, no later than November 4, 2025, 1:00 p.m. Pacific Time, or they will not be considered.

The purpose of this Addendum is to make the following changes to the RFP (deleted text is shown as strike-through and added text is bold italicized underline)

A. RFP Section 1.5.4 REQUIRED SUBMITTALS VIA OREGONBUYS is revised as follows:

1.5.4 REQUIRED SUBMITTALS VIA OREGONBUYS

Proposer must complete and submit the following items via OregonBuys before the Bid Opening Date and time specified in OregonBuys for this RFP (submittals by any other means will be rejected):

1) (REQUIRED) A single PDF file of the Proposal. The Proposal Cover Sheet (RFP Attachment C) may be included as part of the single PDF file of the Proposal or may be in a separate file. ( To the maximum extent practicable, the Proposal, Proposal Cover Sheet and all other submittal items should be compressed/optimized so the combined total size does not exceed 15 megabytes*.)

2) (REQUIRED) A PDF file of a completed Subcontractor Solicitation and Utilization Report (https://www.oregon.gov/ODOT/Forms/2ODOT/2721.pdf).

3) (REQUIRED) COI Disclosure Forms (if any must be submitted per section 1.5.5).

4) (REQUIRED) Key Staff Resumes may be included in the single Proposal file or they may be submitted as a separate file (one file for all Key Staff Resumes).

5) (REQUIRED) Project Samples Form (Attachment B - Revised) for up to 3 projects (only one Project Samples Form - Revised for each Regional Category) may be included in the single Proposal file or they maymust be submitted as a separate file document for each Project Sample(1 file for all Project Samples).

6) (REQUIRED) Provide 3 references for relevant projects as required in RFP section 2.1.3. The Reference Form must be submitted with the Proposal (separate file from the Proposal) but is not included in the Proposal page count.

* How to reduce PDF file size (https://www.wikihow.com/Reduce-PDF-File-Size); How to reduce the size of Word documents that contain images (https://www.howtogeek.com/255379/how-to-reduce-the-size-of-microsoft-office-documents-that-contain-images/).

Per OAR 731-146-0150(4) in the event of a failure of an Electronic Procurement System or electronic mail system that interferes with the ability of Person to submit Electronic Submittals, to protest or to otherwise participate in the procurement, ODOT may cancel the procurement or may extend the date and time of receipt of Electronic Submittals by providing notice of the extension immediately after the Electronic Procurement System or electronic mail system becomes available.

B. RFP Section 2.1.3 REFERENCES is revised as follows:

2.1.3 REFERENCES (RESERVED)

As required in RFP Section 1.5.4 – Required Submittals Via OregonBuys, Proposers must submit through OregonBuys 3 references (using the form hyperlinked below) for projects relevant to the project(s) contemplated in this RFP. Agency does not intend to score references but may contact references to verify information provided in Proposals. If the contact and alternate contact for a reference are both members of the evaluation committee for this RFP, Agency will request a different project reference from the Proposer.

The Reference Form is available on the Consultant Forms and Resources page (https://www.oregon.gov/ODOT/Business/Procurement/Pages/PSK.aspx under Miscellaneous Procurement Forms).

A. RFP Section 2.2 SCORING CRITERIA – Evaluation & Scoring Criteria for Evaluation Criteria 2.2.3 Project Samples is revised as follows:

Using Attachment B – Project Samples Form - Revised, provide up to 2 3 project samples (on a separate Project Samples Form – Revised for each Regional Category) comparable to the requested Services performed by your firm within the last 5 years. Only 1 project sample may be submitted for each ODOT Regional Category being proposed on. Please indicate on Attachment B – Project Samples Form – Revised which Regional Category the Project Sample Form is for.

For each of the sample projects:

· Describe their the relevance to the Services included in this solicitation, including descriptions of how any outstanding issues and project constraints were addressed and resolved.

· Include a brief description of project type, location, size, duration and objectives; a list of key project staff and their roles; tasks performed by the Proposer to fulfill the project objectives; the project budget, and whether the schedule and budget were met.

· Include 2 reference contacts for each project with valid contact information. References will not be contacted by the evaluation committee for scoring purposes.

· It is preferred, but not required, for the project samples to be projects delivered on behalf of Agency.

Each project sample is worth a maximum of 15 20 points per Regional Category. Project Samples are not included in the Proposal page limit identified for this solicitation. A maximum of 3 project samples may be submitted using Attachment B - Project Samples Form – Revised, with only 1 project sample provided per Regional Category proposed upon. Any project samples submitted beyond this limit will be discarded by Agency and will not be included in the evaluation, with only the first project sample retained. The fields on the Project Samples Form - Revised form may be expanded, but may not exceed 1 page per project sample and must use a minimum of 11-point font for substantive text.

Proposal Score Summary

Total Maximum Points for Proposal

Maximum Points for Interviews/Follow-up Questions (if conducted)

Level 3 - Restricted

Level 3 - Restricted

Level 3 - Restricted image1.jpg