00013144_Addendum 2_Final.docx

Form S003-B080715

ODOT Procurement Office 355 Capitol St MS 51 Salem, OR 97301

Email: jennifer.barrett@odot.oregon.gov

Date: October 26, 2025

From: Jennifer Barrett, Procurement and Contracts Specialist

Re: ORBuys Bid Solicitation #: S-73000-00013144 Statewide Cultural Resources

ADDENDUM # 2

to ORBuys Bid Solicitation #: S-73000-00013144

This Addendum modifies the Request for Proposal (RFP) document(s) only to the extent indicated herein. All other areas not changed or otherwise modified by this Addendum shall remain in full force and effect. This Addendum is hereby made an integral part of the RFP document. Proposer must be responsive to any requirements of this Addendum as if the requirements were set forth in the RFP. Failure to do so may result in Proposal rejection. See the RFP regarding requests for clarification or change and protests of this Addendum, and the deadlines for the foregoing.

Due date and time for addendum protests:

Protests to this Addendum must be submitted to the Single Point of Contact for this RFP via email, no later than November 4, 2025, 1:00 p.m. Pacific Time, or they will not be considered.

The purpose of this Addendum is to make the following changes to the RFP (deleted text is shown as strike-through and added text is bold italicized underline)

A. Section 1.1.2 SUMMARY OVERVIEW of the RFP is modified to remove the ODOT Disadvantaged Business Enterprise (“DBE”) provisions that are included in Section 1.1.2 of the RFP, with those provisions marked as strike-through text in the following language:

1.1.2 SUMMARY OVERVIEW

The Oregon Department of Transportation (“ODOT” or “Agency”) is seeking Proposals from Professional Services and Related Services firms to provide cultural resources Services for Agency projects, including both archaeological and architectural history services, as well as related project management services, limited environmental services, historic resources services, and visual/aesthetics services more particularly described in this RFP (“Services”), through WOCs issued under any PA(s) resulting from this RFP with the Consultant(s) for those Services. Proposers responding to this RFP do so solely at their expense, and Agency is not responsible for any Proposer expenses associated with this RFP.

General Background Information: The Services that may be assigned under WOCs are further described in Exhibit A, Menu of Services of the Sample PA (RFP Attachment A).

Quantity of PAs Awarded: It is anticipated that up to 3 Proposers will be selected for PA award from this solicitation. Agency, in its sole discretion, may select more or fewer Proposers based on the Proposals submitted, the results of the evaluation, and Agency’s capacity needs for the Services.

Agency intends to award PAs for the following PA Categories:

· 1 PA for ODOT Region 1 projects;

· 1 PA for ODOT Region 2 projects; and

· 1 PA for ODOT Region 3, Region 4 and Region 5 projects.

A map of ODOT regions is available at the following website: Oregon Department of Transportation : Regions : Regions : State of Oregon.

Offer Period: A Proposer's Proposal is a firm offer, irrevocable, valid and binding on the Proposer for not less than 180 days following the Bid Opening Date for this RFP. Agency may request, either orally or in writing, that Proposer extend the offer period in writing.

Contingent upon Agency need and available funding, Agency may (for up to 9 months following the close of this solicitation), in Agency’s sole discretion, make additional award(s) from this RFP. Agency may select the next ranked responsible Proposer who has submitted a responsive proposal (provided Proposer agrees to an extended offer period, which would cover the balance of the 9 months, if at that time the offer period stated in the paragraph above has expired or soon will expire), issue an intent to award and begin a new selection protest period. If agreement with that Proposer is not reached, Agency may offer award to the next ranked Proposer and so on until agreement is reached or until Agency terminates the process. Agency reserves the right to require confirmation of the qualifications of any Proposer.

WOC Assignments: Specific projects will be assigned as needed by Agency via WOCs. The WOC Assignment process is described in Exhibit F of the Sample PA (RFP Attachment A). There is no guarantee that any specific amount of Services will be assigned or any overall dollar amount will be expended through the duration of the PA. Any WOC SOWs must be within the Menu of Services included as Exhibit A of the Sample PA (RFP Attachment A) and as otherwise described in this RFP. Assigned WOCs will identify a schedule for delivery, costs, and include or incorporate by reference an SOW with clearly defined tasks and deliverables.

Agency reserves the right to conduct a separate solicitation for any project (or bundled projects), and to make assignments to firms under other contracts or PAs.

PA Duration: PAs are anticipated to be effective by September 2025. PAs will have a limited WOC assignment period but will not expire until the later of: a) the end of the WOC Assignment Period, including any extensions, or b) when all WOCs assigned under the PA are completed, have expired, or have been terminated in accordance with their terms.

WOC Assignment Period: WOCs may be assigned for an initial period of 2 years from the execution date of the PA. The WOC assignment period may be extended for up to 3 additional years, based on Agency’s need, availability of funding, and Consultant’s performance. Any WOCs assigned may be amended (including before and after expiration of the WOC assignment period), within the scope of the assigned WOC, as reasonably necessary to complete the needed Services or subsequent phases of phased development WOCs. A WOC is considered assigned when Agency has issued notice of WOC assignment to the selected firm. All WOC assignments are tentative until negotiations are successfully completed, all required signatures have been obtained on the WOC, and ODOT has issued a Notice to Proceed to Consultant.

Performance Evaluation: Agency intends to conduct performance evaluations on each assigned WOC and may conduct evaluations on each phase of a WOC (see Performance Evaluation - Exhibit G of the attached Sample PA). Poor performance on assigned WOCs may result in withholding of retainage and negatively impact a Consultant’s eligibility for any or all of the following: i) amendments to extend the WOC assignment period if applicable, ii) WOC assignments under this or other PAs and iii) selection under other Agency solicitations. Agency may conduct a separate solicitation near the end of the initial WOC assignment period to replace Consultants that do not receive an extension of the WOC assignment period.

Funding Source(s) for WOCs:

Federal Highway Administration (“FHWA”) State

PA Not-to-Exceed (“NTE”) Amounts:

The individual PAs will not have their own separate NTEs. Instead, the anticipated collective maximum NTE amount for all of the PAs derived from this RFP is estimated to be $2,000,000.00. Agency will use this collective maximum NTE amount for assignment of WOCs under all of the PAs.

Contract Payment: Payment will be made for completion of, or acceptable monthly progress on, tasks and deliverables in conformance with WOC/PA requirements and all applicable standards. The method of compensation will be determined by Agency for each WOC and may be based on any of the following methods (may include more than one method – “Mixed”):

· Cost Plus Fixed-fee, up to a maximum NTE WOC amount;

· Fixed Price for all Services; Fixed Price per Deliverable; Fixed Price per Milestone;

· Time and Materials, up to a maximum NTE WOC amount;

· Price Per Unit.

(For further information see RFP Attachment A, Sample PA, Exhibit B – Compensation.)

Aspirational Targets: For state-funded WOCs that exceed $100,000 (including as may be amended), a Certified Small Business Aspirational Target of 12% will be assigned to ensure that contractors take reasonable steps to provide opportunities to Certified Firms. Refer to Exhibit K of the Sample PA (RFP Attachment A) for further explanation and description of these non-binding Aspirational Targets.

ODOT’s Disadvantaged Business Enterprise (“DBE”) Policy Statement is posted on the Office of Civil Rights DBE page (https://www.oregon.gov/ODOT/Business/OCR/Pages/Disadvantaged-Business-Enterprise.aspx).

The DBE Policy Statement is incorporated in this RFP with the same force and effect as though fully set forth in this RFP.

DBE Participation Goals: For USDOT-assisted WOCs (contracts that utilize FHWA, FTA, or FAA funds), the Federal DBE program requirements under 49 CFR Part 26 will apply.

Proposers shall demonstrate ability to meet DBE goals that may be assigned to WOCs. Proposers should not assume that a minority-owned business enterprise (“MBE”), a woman-owned business enterprise (“WBE”), a business owned by a veteran or an emerging small business (“ESB”) is currently certified by the Oregon Certification Office for Business Inclusion and Diversity (“COBID”) as a DBE firm. Proposers are encouraged to verify the DBE firms’ certification by:

1) requesting a copy of the DBE certification letter from the committed DBE firm; or

2) contacting COBID at (503) 986-0075. Proposers may also access the updated certification list by accessing COBID’s Internet Webpage (COBID Certification Management System)

See RFP Attachment A, Sample Price Agreement:

· Exhibit E for DBE provisions and reporting requirements applicable to WOCs with race conscious DBE goals assigned, and

· Exhibit E.1 for DBE provisions and reporting requirements applicable to Federally funded WOCs with no DBE goal assigned.

B. Attachment A - Sample Price Agreement is modified as follows: Section 4. Price Agreement Documents, (a) Exhibits Attached and Incorporated, is revised to remove the provisions pertaining to DBE Exhibits and inserting “[RESERVED]” for the 2 Exhibits involved in the following language:

a. Exhibit A – Menu of Services

b. Exhibit B – Compensation

c. Exhibit C – Insurance Requirements

d. Exhibit D – Title VI Non-Discrimination Provisions

e. Exhibit E – [RESERVED]Disadvantaged Business Enterprise (“DBE”) Provisions (applicable to federally funded WOCs with DBE goal assigned)

f. Exhibit E.1 – [RESERVED]Disadvantaged Business Enterprise (“DBE”) Provisions, No-Goal (applicable to federally funded WOCs with no DBE goal assigned)

g. Exhibit F – Work Order Contract Assignment and Requirements

h. Exhibit G – Performance Evaluation

i. Exhibit H – [RESERVED]

j. Exhibit I – [RESERVED]

k. Exhibit J – Contact Information and Key Persons

l. Exhibit L – ODOT’s ProjectWise Network

C. The Attachment A - Sample Price Agreement is modified as follows:

a. The heading and text of EXHIBIT E - DISADVANTAGED BUSINESS ENTERPRISE (“DBE”) PROVISIONS are removed in their entirety and replaced with the following heading: “EXHIBIT E – [RESERVED]”.

b. The heading and text of EXHIBIT E.1 – DISADVANTAGED BUSINESS ENTERPRISE (“DBE”) PROVISIONS [No-Goal] are removed in their entirety and replaced with the following heading: “EXHIBIT E.1 – [RESERVED]”.

Level 3 - Restricted

Level 3 - Restricted

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