EMA - IEMA Training Summit - ARG

The Illinois Emergency Management Agency (IEMA) is seeking a venue to host the 2023 IEMA Training Summit from September 5-8, 2023. The summit is expected to have over 700 attendees and the venue must be located within a 30-mile radius of Springfield, Illinois, which is in Sangamon County. The selected vendor will be required to provide a host location that can accommodate the meeting, vendor, catering, and lodging needs for the multi-day conference. Key requirements include providing registration and storage space, multiple meeting rooms, vendor booth space, lunch and break catering, and a block of overnight rooms. Vendors must also commit to providing space for an evening award ceremony and vendor reception, as well as indoor/outdoor vehicle displays. Pricing must be inclusive of all applicable taxes, fees, and charges, and the vendor agrees to direct bill IEMA for rooms and services.

The solicitation does not provide any information on set-aside designations, restrictions on the types of organizations that can respond, or any listed incumbent vendors or current contractors. Additionally, the procurement documents do not include any details on possible award values or budget ranges. The Standard Terms and Conditions and Standard Illinois Certifications that vendors must agree to are included as attachments, but no other salient information is provided beyond the venue location and event requirements.