Online Conference Registration System

The Texas Division of Emergency Management (TDEM) is seeking a vendor to provide an Online Conference Registration System for the 2025 Texas Emergency Management Conference. The successful contractor will be responsible for delivering all necessary labor, training, documentation, and materials to operate an online, web-based registration system and provide customer support for the event. The system must be functional and available to attendees no later than August 31, 2024. Key requirements include robust security, accessibility features, payment processing capabilities, comprehensive administrative tools, and detailed reporting. Respondents must demonstrate relevant experience by providing references for comparable services performed within the last 5 years, as well as detail their qualifications and expertise. The contract award will be made on a best value basis, considering factors such as cost, vendor reputation, service quality, compliance with requirements, and prior experience working with TDEM. Pricing information is requested, but no budget range or award value is specified.

This is a single award contract with no set-aside designations or restrictions on the types of organizations that can respond. The RFP does not identify any incumbent vendors or current contractors, nor does it mention any existing infrastructure or technology that requires integration. A HUB Subcontracting Plan is required from the successful vendor, but otherwise, the opportunity is open to a wide range of qualified providers.