OHA Suicide Prevention Conference Planning & Production

The Oregon Health Authority (OHA) has issued Request for Proposals (RFP) #5760 seeking a contractor to plan and conduct two annual Oregon Suicide Prevention Conferences (OSPC). The selected contractor will be responsible for organizing one-day pre-conference training and a minimum two-day main conference aimed at increasing provider and prevention specialist knowledge in suicide prevention, intervention, and postvention efforts. Each conference is anticipated to host up to 350 attendees, with the first conference scheduled to be held by April 30, 2025, located in Portland, Salem, or Eugene, and the second in Central Oregon by November 6, 2026. Key deliverables include securing conference venues, recruiting speakers, obtaining sponsorships, and providing comprehensive conference materials and services. The procurement timeline includes several critical dates: February 28, 2024 is the deadline for questions, March 1, 2024 for issuing answers, March 22, 2024 for RFP opening, and April 22, 2024 for anticipated notice of intent to award. Evaluation criteria will assess the contractor's ability to collaborate with an advisory committee, manage conference logistics, and meet the specified conference objectives.

The RFP demonstrates a preference for certified minority, women, emerging small, and service-disabled veteran-owned businesses. Proposers are required to submit an OMWESB (Owned Minority, Women, Emerging Small Business) Outreach Plan detailing strategies for soliciting certified firms for potential subcontracting opportunities. The contractor must secure a minimum of $20,000 in outside sponsorship to support conference scholarships and fees. Lines for Life has been identified in the Competitive Range Determination as the sole proposer advancing to the second round of competition. The contract term is anticipated to run from the date of award through December 31, 2026, with funding secured through federal grants and Oregon state general funds. While specific budget ranges were not explicitly stated, the contract will involve collecting registration fees from attendees, with speaker fees being waived, and the expectation of generating additional revenue through sponsorships to support conference development and implementation.