Event planning and management services

The Texas Water Development Board (TWDB) is seeking responses to a Request for Qualifications (RFQ) for Event Planning and Management Services for the biennial "Water for Texas" conference. The next conference is scheduled for January 27-29, 2025 at the AT&T Hotel and Conference Center in Austin, Texas and is expected to have approximately 650 attendees. The selected contractor will be responsible for venue contract services, accounting services, meeting facilitation, speaker management, event identity services, sponsor/exhibitor coordination, registration services, and other event coordination as required by TWDB. The RFQ requires respondents to have experience with successful implementation and management of industry conferences with 500-1,000 participants, as well as experience working with Texas state government agencies on large-scale events. The contract term is from the execution date through August 31, 2025, with an optional one two-year renewal. The maximum total project cost will not exceed $55,000.

The RFQ does not specify any set-aside designations or restrictions on the types of organizations that can respond. The RFQ does not list any incumbent vendors or current contractors, nor does it mention any existing infrastructure or technology that requires integration. The maximum total project cost is capped at $55,000.