Warehouse Roof and Wall Repair, U. S. Consulate General Sao Paolo, Brazil
The Regional Procurement Support Office in Frankfurt, Germany intends to issue a firm fixed-price construction contract in the first quarter of 2022 to provide complete construction services, management, and supervision for roof coating repair, minor roof and wall repairs, and replacement of translucent wall panels at the U.S. Consulate General in Sao Paolo, Brazil. Interested parties must express interest in writing by November 18, 2021 to the identified email addresses including company name, point of contact, address, and acknowledgement of ability to meet license and credit requirements. Upon award, the successful contractor must be able to obtain proper authorization to operate in Brazil considering any COVID restrictions and provide irrevocable letters of credit totaling 40% of the contract value.
The project magnitude is estimated between $1 million to $5 million. No set-aside is designated for this procurement. Upon award, the successful contractor must demonstrate the ability to obtain proper authorization to operate in Brazil, considering any COVID-related travel restrictions, and provide irrevocable letters of credit totaling 40% of the awarded contract value.
19GE5022R0015 Department of State Office of Acquisition Management
11/4/21, 2:32 AM C1GZ--631-21-002 Renovate Building 14 for Logistic Expansion
SPECIAL NOTICE REQUEST FOR QUALIFICATIONS (SF-330)
NAICS Code: 541310 Architectural Services (Small Business size standard $8 Million Dollars)
INTRODUCTION:
The VA Medical Center Central Western Massachusetts in Leeds, MA has a requirement for a Firm Fixed Price contract to provide professional Architect/Engineer (A/E) Design Services to Renovate Building 14 for Logistic Expansion. Develop complete drawings, specifications, cost estimates, project phasing, site visits, and construction period administration associated with renovating and modernizing the approximately 11,916 SF, current logistics building. Building 14 will house the Logistics Department employees and supplies at the Central Western Massachusetts Veterans Affairs Medical Center.
CONTRACT INFORMATION:
The VA Medical Center Central Western Massachusetts in Leeds, MA has a requirement for a Firm Fixed Price contract to provide professional Architect/Engineer (A/E) Design Services to Renovate Building 14 for Logistic Expansion. Develop complete drawings, specifications, cost estimates, project phasing, site visits, and construction period administration associated with renovating and modernizing the approximately 11,916 SF.
This acquisition is a Total Set-Aside for Service-Disabled Veteran Owned Small Business (SDVOSB) in accordance with VAAR 852.219-10 with NAICS Code 541310. Any subsequent award will require the firm to be registered in System for Award Management (SAM www.sam.gov) and the VETBIZ Vendor Information Pages (https://www.vip.vetbiz.va.gov/). VETBIZ will be used to determine SDVOSB/VOSB Status, therefore, firms need to be registered with the applicable NAICS Code of 541310 at the time SF330 s are submitted.
Prospective firms are reminded that in accordance with FAR 52.219-14, Limitations on Subcontracting, at least 50 percent of the cost of personnel for contract performance shall be spent for employees of the concern. SF330 packages shall address how each firm anticipates meeting these criteria. This requirement is in accordance with the Selection of Architects and Engineers as implemented in Subpart 36.6 of the Federal Acquisition Regulation and Subpart 836.6 of the VA Acquisition Regulation. All submissions will be evaluated in accordance with the evaluation criteria. A "short list" of the three most highly rated after initial source selection will be chosen for negotiations of a contract award. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Respondents are put on notice that firm(s) selected by the Selection Authority will be required to submit a Fixed Price Rate Proposal to include labor, overhead, profit, and other costs for this project for negotiation by the Contracting Officer prior to contract award. The negotiated agreement will be incorporated into the resulting contract.
THIS IS NOT A REQUEST FOR PROPOSAL:
This is a request for SF 330's Architect/Engineer Qualifications packages only. Any requests for a solicitation will not receive a response. No material will be issued and no solicitation package or bidder/plan holder list will be issued.
PROJECT INFORMATION:
Provide all professional architectural and engineering (A/E) services necessary to develop complete drawings, specifications, cost estimates, project phasing, site visits, and construction period administration associated with renovating and modernizing the approximately 11,916 SF. Building 14 will house the Logistics Department employees and supplies at the Central Western Massachusetts Veterans Affairs Medical Center.
EVALUATION SELECTION CRITERIA:
Each respondent s SF 330 submittal package will be evaluated in accordance with FAR 36.6 procedures. The selection criteria, in descending order of importance will be as follows:
1. Professional Qualifications
2. Specialized Experience/Technical Competence
3. Reputation & Standing of Firm
4. Teamwork
5. Past Performance
6. Capacity
7. Capability and commitment
8. Location
SELECTION CRITERIA DESCRIPTIONS:
The selection criteria descriptions (1 through 8) are provided below.
PROFESSIONAL QUALIFICATIONS NECESSARY FOR SATISFACTORY PERFORMANCE OF REQUIRED SERVICES
Provide brief resumes of proposed team members who will specifically serve as the Project Managers and Designers of Record. In addition, provide resumes of other relevant team members or frequent subcontractor who will perform technical tasks under this contract including their record of working together. The Designers of Record shall perform and direct the design within their respective discipline and shall sign and seal the drawings. All Designers of Record must be professionally registered in their discipline. Each resume shall include a minimum of three (3) specific completed projects that best illustrate the individual team members experience relevant to this contract scope. All proposed team members and supervisors shall have the minimum education, training, and experience as is normally expected of a company actively providing the required services and shall have demonstrated experience to perform a project such as this within a VA Medical Center Hospital. Additionally, the firm shall address the criteria for meeting the Limitations on Subcontracting.
SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE
Evidence of your experience in A/E Services for a complete design of MEP and Architectural upgrades with a construction magnitude between $500,000 to $1,000,000 (please provide contract descriptions, contract dollar amounts and telephone numbers for points of contact no photographs).
Experience developing a National Emission Standards for Hazardous Air Pollutants (NESHAP) and executing a design incorporating NESHAP findings into the design.
Specialized experience and technical competence in health care facilities (to include joint ventures), including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials.
Evidence your firm has experience with a complete design within budget constraints.
This factor evaluates the amount of experience the AE firm has in designing similar types of building renovations and evaluating their technical competence. The factor includes an emphasis, where appropriate, on the firm's experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials.
Provide a detailed narrative of up to 5 (maximum) relevant projects completed within the last 5 years, which best illustrate overall team experience relevant to this contract scope. List projects that demonstrate the teams experience with projects of similar size and scope to those to be performed under this contract; emphasize any specialized experienced the firm has with steam upgrades (preferably at the VA or in a hospital environment.)
REPUTATION AND STANDING OF THE FIRM AND ITS PRINCIPAL OFFICIALS
Documentation supplied should allow the evaluation team to assess this factor with respect to professional performance, general management, and cooperativeness.
TEAMWORK
Documentation supplied should include specific experience and qualifications of personnel proposed for assignment to the project(s) and their record of working together as a team.
PAST PERFORMANCE
NCO 1 will evaluate past performance on recent and relevant contracts with Government agencies (emphasis on VA work) and private industry in terms of cost control, quality of work, compliance with performance schedule and a record of significant claims against the firm due to improper or incomplete engineering services (references required).
Recency is defined as performance occurring within 5 years of the date of this Notice, except that ongoing projects must have begun no less than one (1) year prior to the issuance of this Notice.
Relevancy is defined as performance of work on projects that are similar in scope to the type of project anticipated under the resultant contract.
Respondents with no previous past performance shall so state when addressing the selection criteria. Documentation supplied should detail firms ability to work with government entities and design standards or similar relevant experience with other entities.
Provide a copy of all performance evaluations (A/E) issued for government contracts (as applicable). For non-Federal contracts, provide facility owner documentation of the firms performance issued on that contract. If known documentation exists, so state.
Provide accessible owner points of contact: name, title, address, telephone number, e-mail, and fax number and provide copies of awards and letters of appreciation/recommendation as desired.
Past Performance Questionnaires (Attachment 1 to this Notice):
Respondents shall complete Section A (General Information) of the Past Performance Questionnaire and provide it to NCO 1 representative as part of the SF 330 submittal package.
Respondents shall submit the Past Performance Questionnaire Sections B through D and the Cover Letter to each Contracting Officer (or customer contact equivalent) and Project Manager (or customer contact equivalent) identified in its SF 330 Section F, Example Projects Which Best Illustrate Proposed Team s Qualifications for this Contract . Sections B through D of the questionnaire shall be completed ONLY by the contract customer.
The contract customer shall complete sections B through D of the Past Performance Questionnaire and shall submit it directly to NCO 1 by the SF 330 submittal package due date identified in the Notice.
Past Performance Questionnaire Sections B through D will not be accepted from Respondents. Questionnaire sections B through D must come directly from the Respondent s contract customer.
The Respondent bears the burden of providing relevant and timely references with accurate and current telephone numbers and addresses.
The Respondent is responsible for ensuring that the questionnaires issued by them are completed by the contract customer and submitted directly by the contract customer to NCO 1 no later than the SF 330 submittal package due date designated in this Notice.
Contract customer shall E-mail Past Performance Questionnaire Sections B through D.
Respondents are notified that NCO 1 may use any additional sources of information available to it regarding the Respondent s relevant experience and past performance and consider the information thus obtained as part of this evaluation.
CAPACITY
This factor evaluates ability of the AE firm, given their current projected workload and the availability of their key personnel, to accomplish the design project in the required time.
The general workload and staffing capacity of the design office will be evaluated.
List current projects with a design fee of greater than $20,000 being designed in the firms office; indicate the firms present workload and the availability of the project team (including sub-consultants) for the specified contract performance period; and any impact that may have on taking on a new project with the scope of the steam upgrades design project.
Describe experience in successfully delivering projects per performance schedule, providing timely construction support, and successfully completing multiple projects with similar delivery dates; and if that workload would adversely impact a new project with the scope of the steam upgrades design project, then demonstrate how the firm intends to increase its workload capacity to complete this project.
Proof of professional liability insurance required to cover the amount of this project.
CAPABILITY AND COMMITMENT
The capability and commitment to provision accurate professional services. This factor includes determining customer satisfaction, project cost, and meeting project schedule by:
Reviewing the firms record on timeliness in replies to RFIs, review of submittals & shop drawings, periodic construction inspections, and timely completion of as built drawings.
Determining the accuracy of professional services through a review of the history of services support, value engineering and any deficiencies which may have resulted in additional costs to NCO 1.
LOCATION
The A/E Firm must be generally located in the geographic area of the medical centers that comprise of the Leeds, MA VA Medical Center.
Please provide the address and distance of your closest office.
The A/E Firm must have general knowledge of the locality of the project.
QUESTIONS AND COMMENTS:
Questions and comments regarding this notice must be submitted by email only to the Contracting Officer Heather Libiszewski-Gallien at Heather.Libiszewski-Gallien@va.gov and Dale Aubin at Dale.Aubin@va.gov
Oral questions will not be answered.
The deadline for questions is October 14, 2020 at 2:00pm EST.
SF 330 SUBMITTAL PACKAGE PAGE INSTRUCTIONS:
SF 330 submittal packages, including Past Performance Questionnaires, shall be submitted no later than 11:00AM EST on October 23, 2020.
Respondents are responsible for ensuring SF 330 submittal packages, any revisions, and modifications are submitted by this time.
Qualified A/E firms are required to submit ONE (1) electronic copy via email to Heather.Libiszewski-Gallien@va.gov. and Dale.Aubin@va.gov.
If file size exceeds 7MB then firms are required to send multiple emails with a sequence stating email 1 of __.
SF 330 forms are available on-line at: http://www.gsa.gov/portal/forms/type/SF
Submission of information incorporated by reference is not allowed.
Prospective firms shall address all selection criteria factors within their submitted SF 330 package.
Submissions are limited to 85 pages.
Absolutely no photographs shall be submitted.
Title pages and tables of contents, if applicable, are excluded from the page count limitation.
Pages submitted in excess of the limitations specified in this Notice will not be evaluated by NCO 1.
Telephone or Fax inquiries will not be accepted.
SF 330 PACKAGE CONTENTS:
The SF 330 submittal packages shall consist of a completed SF 330 parts I and II, specific information addressing each of the EIGHT selection criteria described in this Notice; the additional information required by this Notice and past performance questionnaire section A.
Respondents are required to meet all requirements in addition to those identified as selection criteria
SF 330 submittal packages not consistent with the requirements and selection criteria of this Notice may be determined unacceptable and removed from consideration.
Any SF 330 submittal package, modification, or revision, that is received at the designated NCO 1 office after the exact time specified for receipt is late and will not be considered unless it is received before award is made, the contracting officer determines that accepting the late submittal would not unduly delay the acquisition; and there is acceptable evidence to establish that it was received at NCO 1 installation designated for receipt of submittal packages and was under NCO 1 s control prior to the time set for receipt of submittal packages; or it was the only submittal package received.
SF 330 PACKAGE PREPARATION:
Qualified A/E firms are required to submit ONE (1) electronic copy via email to Heather.Libiszewski-Gallien@va.gov and Dale.Aubin@va.gov.
SF 330 forms are available on-line at: http://www.gsa.gov/portal/forms/type/SF.
Electronic copy shall be in searchable PDF format of the SF 330 parts I and II, questionnaire Section A and additional information requested by this Notice.
A cover sheet should be included, clearly marked with the Respondent's name, complete address with 9 digit zip code, phone number, e-mail address, DUNs number, date of response, title and Notice identification.
Information not provided elsewhere in the SF 330 submittal package shall not be incorporated by reference.
A table of contents shall be provided for ready reference to sections and figures.
SF 330 submittal packages shall be consistent with the following structure and formatted accordingly:
SF 330 PART I CONTRACT SPECIFIC QUALIFICATIONS
Sections A through D
Section E
Section F
Section G
Section H
Section I
Questionnaire section A only
Other additional information and attachments
SF 330 PART II GENERAL QUALIFICATIONS
(Note: Respondents shall clearly label additional information and attachments).
FAR and VAAR:
The FAR and VAAR citations referenced in this Special Notice can be accessed via the following internet links: https://www.acquisition.gov/far/index.html
ATTACHMENTS TO THE SPECIAL NOTICE:
Attachment 1 Past Performance Questionnaire and Cover Letter
Project Statement of Work
END OF SPECIAL NOTICE
36C24120R0135 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 1
10/5/20, 11:14 AM