NIGP 91779: Postal Services, Campus Mail Service

NIGP 91779 Postal Services, Campus Mail Service is an Item code under which state and local governments procure comprehensive mail processing, printing, and delivery operations — including dynamic laser printing, document composition, insertion, sealing, metering, sorting, courier services, and postage. Recent solicitations show universities, counties, and cities contracting for both high-volume transactional mail (tax bills, utility notices, marketing materials) processed at dedicated facilities and multi-route courier networks delivering inter-office correspondence, certified mail, and pharmaceutical shipments to distributed locations. Issuing bodies span higher education institutions (Texas Tech University, University of Wisconsin-Eau Claire), county general services and precinct offices (Wake County, Harris County Precinct 3), city finance and utilities departments (City of Madison), and county information technology offices acquiring postage services through USPS-authorized third-party providers. Work scopes range from turnkey operations requiring vendors to furnish vehicles, equipment, and staffing for daily courier routes and mailroom processing to specialized services such as confidential medical records delivery and small-format print jobs with tight turnaround requirements.

Geographic activity appears concentrated in Texas, Florida, North Carolina, and Wisconsin, with recent RFPs and ITBs posted across multiple jurisdictions in these states. Representative opportunities include Texas Tech University's RFP 2026-1187 for mail processing services (proposals due August 7, 2026, with four-year initial term starting March 12, 2027, and pricing weighted 40 percent on cost and 35 percent on demonstrated capability); Wake County General Services Administration's RFP for mail center operations encompassing three defined daily courier routes plus mailroom processing (proposals due May 14, 2026, with mandatory pre-bid conference April 28, 2026, and anticipated contract start July 1, 2026); the City of Madison's RFP for city-wide printing and mailing services supporting the Water Utility (approximately 580,000 pieces weekly) and Finance Department (approximately 127,000 pieces monthly for tax bills), with proposals due April 3, 2026, and a two-year initial term plus three one-year renewal options; and Harris County Precinct 3's ITB for print and mail materials and related items (due July 20, 2026, with October 1, 2026 commencement). A Florida county issued an RFI with notice of intent to designate Pitney Bowes Inc. as sole source for postage services and USPS-authorized mail processing (July 1, 2026 response deadline), exploring whether comparable alternatives or multiple suppliers exist.