Mailing services for UW-oshkosh postal services department

The University of Wisconsin-Shared Services Procurement Department is seeking a mailing services contractor for UW-Oshkosh Postal Services to handle presorted non-profit standard mail processing. The selected vendor will pick up USPS letter trays containing mail from UW-Oshkosh's location at 650 Witzel Avenue during business hours, transport the mail to their processing facility, and co-mingle it with other customers' mail to qualify for USPS volume and entry point discounts. Key deliverables include processing various mail types including Presort First Class letters and flats, Standard Mail pieces, Move Comply charges, reject processing charges, and Delivery Point Validation services. Bidders must demonstrate three years of bulk mailing services experience and provide three client references. The procurement timeline includes written questions due by December 11, 2019, and final bids due by December 30, 2019, at 2:00 p.m. CST. The contract is structured for an initial one-year term with potential automatic renewals for two additional one-year periods, potentially ending January 14, 2022. Award will be based on the lowest net LOT total, with bidders required to submit net unit prices per piece for each service line item.

The solicitation includes several important qualifying criteria and preferences for bidders. Contractors must pass criminal background checks for employees and maintain commercial general liability insurance with $1,000,000 per occurrence limits, with the Board of Regents of the University of Wisconsin System added as an additional insured. Price increases are restricted, requiring 90 days' written notice and full documentation of cost increases. The procurement offers a notable advantage for Wisconsin-certified Minority Business Enterprises (MBEs), Woman-Owned Business Enterprises (WBEs), and Disabled Veteran-Owned Businesses (DVBs), which may receive a 5% price preference if their qualified bid is not more than 5% higher than the apparent low bid. The estimated annual quantities suggest a significant volume of mail processing, including 44,942 Presort First Class letters, 7,829 Presort First Class flats, 83,089 Standard Mail pieces, and various associated charges. While no specific contract value is explicitly stated, the comprehensive mail processing requirements indicate a potentially substantial annual contract. The University emphasizes that it does not guarantee any specific quantity or dollar amount, providing flexibility in the contract terms.