NIGP 42583: Stands, Office Equipment and Machines

NIGP 42583 Stands, Office Equipment and Machines is an Item code covering maintenance, repair, and supply services for automated office equipment including document processing machines, printers, and related peripheral devices. State and local governments buy preventive maintenance contracts, on-call repair services with hourly emergency response windows, parts replacement, and technical support under this code, priced as firm-fixed service agreements or time-and-materials arrangements with fully burdened labor rates. Issuing bodies include transportation authorities, state attorneys general offices, and county purchasing departments, with Orange County Transportation Authority appearing as a repeat buyer soliciting both preventive maintenance for automated folder processing units and printer maintenance services.

Recent activity clusters in California and Texas. Orange County Transportation Authority has posted two maintenance solicitations: an RFQ due October 26, 2026 for Horizon Folder preventive maintenance and emergency repair services on three automated folding units over two years with a $40,000 budget, and an earlier RFQ for HP printer maintenance covering 132 networked devices across seven county facilities over five years at $100,000. The Texas Office of the Attorney General issued an IFB due September 8, 2026 for Criminal Justice Division office furniture totaling 107 pieces including desks, chairs, tables, and printer stations with delivery and installation included. Sourcewell, on behalf of multiple Washington state counties including Franklin, Grant, Grays Harbor, Chelan, and Yakima, posted an RFP due June 16, 2026 for law enforcement equipment to establish a cooperative purchasing vehicle for thousands of governmental entities nationwide. Authorization requirements, liability insurance minimums of $1 million per occurrence and $2 million aggregate, and commercial general liability are standard across solicitations; prevailing wage and DBE participation goals apply selectively depending on funding source and jurisdiction.