IFB On-Call Moving and Modular Systems Furniture Services in California

The California Department of Transportation (Caltrans) has issued an Invitation for Bid (IFB) for on-call moving and modular systems furniture (MSF) services across multiple California counties and facilities. The contract requires a contractor to provide comprehensive moving services, including labor, materials, tools, equipment, and transportation for furniture assembly, disassembly, palletizing, installation, and IT equipment relocation. Services will support space reorganization projects within a 50-mile radius of designated Caltrans offices in locations such as Sacramento, Eureka, Redding, Oakland, Vallejo, San Luis Obispo, Fresno, Los Angeles, Diamond Bar, San Bernardino, Fontana, Bishop, Stockton, and San Diego. Key deliverables include performing moving services Monday through Friday from 8:00 a.m. to 5:00 p.m., with potential weekend and evening availability. Bidder qualifications include a valid C-61/D-34 contractor license, Household Goods Carrier permit, Forklift Operator Certificate, Motor Carrier Permit, and Department of Industrial Relations registration. Critical procurement dates include a mandatory site inspection on December 2, 2025, at 1:00 p.m. in Sacramento, written questions due by December 4, 2025, and bid submission deadline of December 11, 2025, at 2:00 p.m., with bid opening at 2:30 p.m.

The procurement includes specific set-aside and preference provisions to support small and disadvantaged businesses. A five percent small business (SB) or microbusiness (MB) preference applies, with a $50,000 cap, and a five percent disabled veteran business enterprise (DVBE) incentive is available for 100% DVBE participation. Prevailing wage requirements apply to the contract, which exceeds $2,500, with specific wage rates established for 14 counties. The contract will be awarded to the lowest responsive and responsible bidder, with no subcontracting permitted. The estimated contract term runs from February 16, 2026, through February 15, 2029. Pricing will be submitted on an hourly basis across ten line items, including regular and overtime rates for MSF workers, movers, IT equipment technicians, and supervisors. The bid proposal requires unit pricing for estimated quantities totaling 3,000 regular MSF hours, 500 overtime MSF hours, 5,000 moving hours, 25,000 additional mover hours, and various other service categories. While a specific total contract value is not explicitly stated, the extensive hourly rate requirements suggest a potentially significant procurement opportunity for qualified vendors.