REQUEST FOR BID For Mobile Display Stands

The Madison Metropolitan School District's Technical Services Department has issued a Request for Bid (RFB 4043) for mobile display stands, seeking to procure 410 Promethean ActivPanel Non-Adjustable Mobile Stands (Model APTMS-3-SP) or equivalent products compatible with 65" and 75" interactive flat panels. The procurement is specifically targeting mobile display stands that meet or exceed the technical specifications detailed in Attachment E, which provides comprehensive product requirements for the Promethean Limited mobile stand model. Bids are due on April 5, 2019, at 2:00 PM (CST), and must be submitted in one original and two additional copies via US mail, hand delivery, or delivery service to Administrative Services. The evaluation criteria for this procurement is heavily weighted toward cost (95%) with an additional 5% consideration for prior District experience with the vendor. Bidders must provide a detailed cost summary form inclusive of all shipping expenses, with equipment anticipated to be available in early May 2019 and delivery expected by mid-June 2019 across multiple school buildings in Madison and Monona, Wisconsin.

The procurement does not explicitly outline specific set-aside designations for disadvantaged enterprises, though bidders must provide affirmative action documentation unless exempt. All vendors must certify their debarment status and maintain a minimum one-year manufacturer's limited warranty on equipment. The District is tax-exempt (Tax ID: ES42341) and eligible for governmental and educational discounts, which must be reflected in unit pricing. While no incumbent vendors are specifically mentioned, the bid strongly references Promethean Limited's product as the baseline standard. The contract will be administered by Jeff Knutsen, Director of Technical Services, with Mick Howen, Director of Administrative Services, serving as the sole point of contact. Though a precise total contract value is not specified, the procurement involves 410 mobile display stands, suggesting a significant potential investment for the school district's technology infrastructure.