REQUEST FOR BID For Mobile Display Stands

The Madison Metropolitan School District's Technical Services Department is seeking competitive bids for 170 mobile display stands to support interactive flat panel displays with dimensions of 65" and 75". The preferred model is the Peerless SR 598 with ACC-MS component shelf, though alternative brands will be considered if they meet or exceed the specified requirements. The procurement involves distributing the stands across five elementary schools: 31 units to Falk Elementary, 43 to Olson Elementary, 37 to Stephens Elementary, 36 to Thoreau Elementary, and 23 to Van Hise Elementary. The bid evaluation will be weighted 90% on cost and 10% on prior District experience with the vendor, with the award going to the lowest responsive and responsible bidder. The Request for Bid (RFB) was issued on March 30, 2020, with bids due on April 13, 2020, at 2:00 PM CST, and expected delivery of units beginning mid-June 2020.

Vendors must comply with mandatory specifications and provide comprehensive product information, including a minimum one-year manufacturer's limited warranty. The District is tax-exempt and seeks governmental and educational discounts to be reflected in unit pricing. Non-exempt vendors must complete affirmative action documentation, including workforce utilization profiles and adoption of the District's Equal Employment Opportunity and Affirmative Action Policy Statement. Exemptions from these requirements may be available based on employee count, aggregate annual business volume, or organizational status. While no specific set-aside designations for disadvantaged enterprises are explicitly stated, the bid documents emphasize equal opportunity and non-discrimination. Shipping costs must be included in the pricing, as the District will not pay separate shipping charges. Though a specific budget range is not disclosed, the procurement involves 170 units of mobile display stands, suggesting a significant investment in educational technology infrastructure.