Video Production for Economic Development Department

The Unified Government of Athens-Clarke County (ACCUG) is seeking competitive quotes for a video production services contract through Request for Quote (RFQ) 25001, specifically targeting the Economic Development Department's need for a 3-minute video featuring a local small business. The procurement seeks a vendor to provide comprehensive video production services, including storyboard development, on-site filming at multiple locations, and complete video editing. Key deliverables include a professionally produced video with voiceover, B-roll footage, music, and graphics that highlights a local entrepreneur's business journey. Quotes must be submitted by 3:00 PM ET on December 10, 2024, with a contract performance period extending from award date until project completion. The evaluation criteria will assess vendors based on understanding of requirements, references, staff qualifications, and pricing. Potential bidders are required to submit two copies of their proposal, with pricing enclosed in a separate envelope, and must complete a notarized GSIC Affidavit. A question cut-off date is set for December 4, 2024, at 10:00 AM ET, with inquiries to be directed to the Community Business Procurement Coordinator.

The procurement appears open to both in-state and out-of-state vendors, with no specific set-aside designations for disadvantaged enterprises explicitly stated. Vendors will not be penalized for lacking previous work experience with the county or being located outside Athens-Clarke County. The project budget is fixed at $4,000, and vendors must break down costs into three categories: Storyboarding & Planning, Filming, and Edit & Final Video Submission. While insurance is not required at quote submission, it must be secured before contract finalization. Non-profit organizations are permitted to bid if they meet all quote document requirements. Vendors can submit work samples via USB with their sealed submission, and an Athens-Clarke County business license is not mandatory for quote submission. The county reserves the right to reject any proposals and make awards based on the best interests of the jurisdiction, with the potential for a single or multiple contract awards.