ADDENDUM 2 _ 25001 Video Production.pdf

ADDENDUM II

DATE: December 3, 2024

TO: ALL PROSPECTIVE BIDDERS

FROM: Samantha Murray, Community Business Procurement Coordinator

RE: ADDENDUM II, RFQ 25001 Video Production for Economic Development

Department

Pursuant to RFQ 25001 the following information is provided:

QUESTION 1: How can we submit previous work?

ANSWER 1: If you would like to submit previous work, please include those on a USB with your sealed submission.

QUESTION 2: Do I answer questions for the RFQ on the printed page of the RFQ?

ANSWER 2: We do not have a preferred method of how the questions are answered.

QUESTION 3: I cannot get written references, but do have samples of work that has been done for the public sector.

ANSWER 3: Please provide the name, number, and video. You can provide the videos on a

USB.

QUESTION 4: I have a Secretary of State corporate papers and a current business license for the city I live in. Would I need an Athens-Clarke County business license before submitting my proposal?

ANSWER 4: You would not need an Athens-Clarke County business license to submit a quote.

QUESTION 5: Do I have to have the required insurance before getting awarded the contract or can I obtain the insurance after this is awarded?

ANSWER 5: You will need the insurance before the contract is finalized. You can submit a quote and obtain the insurance after your company has been selected.

QUESTION 6: Can invoices be emailed? If not, what is the preferred method?

ANSWER 6: Yes, invoices can be emailed.

QUESTION 7: Can you provide a list of the specific locations where filming could potentially occur?

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ANSWER 7: The owner of the company is planning an event in January at the Planning Department Auditorium; the date and time have not been confirmed yet. This is one potential site for filming other locations within Athens Clarke County will be determined with the awarded vendor.

QUESTION 8: Who is the primary audience for this video? Are there specific demographics or community groups you want to reach?

ANSWER 8: Start-up small businesses.

QUESTION 9: Is there a specific type of business that will be featured in the video?

ANSWER 9: The featured business will be a restaurant, catering, food truck, and non-profit.

QUESTION 10: What style or tone are you looking for in the video?

ANSWER 10: We would like an informal tone.

QUESTION 11: Are there any specific editing styles or elements you would like to include in the final product?

ANSWER 11: We would like a voice-over with the business owner that includes music and graphics.

Delete Page 16 Section V – Quote Form D: Schedule of Price Quote and replace it with Page 16R Section V – Quote Form D: Schedule of Price Quote included at the end of this addendum.

The question cut-off for this project is Wednesday, December 4, 2024, at 10:00 AM ET.

OTHER IMPORTANT INFORMATION:

Questions and Answers are hereby added to and become a part of RFQ 25001 Video Production for Economic Development Department. This Addendum modifies and forms a part of the Quote Documents. All other terms and conditions remain unchanged.

Any inquiries concerning this Bid should be made to Samantha Murray, Community Business Procurement Coordinator, (706) 400-6048, or email accbids@accgov.com.

The Unified Government of Athens-Clarke County reserves the right to reject any and all proposals, to waive any technicalities or irregularities, and to award the proposal based on the highest and best interest of the Unified Government of Athens-Clarke County.

mailto:accbids@accgov.com

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SECTION V – QUOTE FORM

D: SCHEDULE OF PRICE QUOTE

RFQ # 25001 VIDEO PRODUCTION FOR ECONOMIC DEVELOPMENT

Storyboarding & Planning $ Filming $ Edit & Final Video Submitted $ Total $

Any additional cost including but not limited to travel expenses and any other indirect cost to complete this project needs to be included in the pricing listed above.

1. Price quoted on Specifications as outlined: YES NO

2. Quoter: Company Name: ___________________________________________________

Address: __________________________________________________________

Contact: __________________________________________________________

Phone: ____________________________ Fax: ___________________________

E-mail: ___________________________________________________________

Authorized Representative/Title (print or type) Date

Authorized Representative (Signature) Date

Company Name (printed): MANDATORY SUBMITTAL

FROM: Samantha Murray, Community Business Procurement Coordinator