Towing services

The City of Sun Prairie Police Department in Wisconsin is seeking qualified vendors to provide comprehensive towing services through Request for Proposals #26-PD04. The procurement encompasses towing of abandoned vehicles, nuisance and junk vehicles on private property, illegally parked unregistered and hazardous vehicles, seized vehicles, police referrals, city-owned vehicles, and heavy vehicles. Contractors must maintain 24/7 response capability with specific response times ranging from 8 to 20 minutes depending on tow type, provide secure indoor storage for up to four vehicles within city limits with 24-hour monitoring and 8-foot fencing, handle site cleanup and debris removal, and process quarterly complaint reports. Key qualifications include workers' compensation insurance with statutory limits of $1,000,000 per accident, commercial general liability and automobile liability insurance with minimum limits of $1,000,000 per occurrence, umbrella liability coverage of $5,000,000 per occurrence, and professional liability insurance of $1,000,000 per claim. The RFP was issued February 25, 2026, with a questions deadline of March 11, 2026, answers to be posted by March 18, 2026, and proposals due April 1, 2026, at 2:00 PM CST. Evaluation will utilize a weighted 100-point scoring system comprising qualifications (25 points), relevant experience (25 points), costs (25 points), sustainability (10 points), DBE/WBE/DVB status (10 points), and local preference (5 points), with proposals required to achieve a minimum of 75% to qualify. The contract term is three years commencing June 2, 2026, through June 1, 2029, with options to extend for two additional one-year periods with pricing adjustments based on the Consumer Price Index.

The City of Sun Prairie has established a local vendor preference program that grants scoring advantages to suppliers meeting at least two of three criteria: at least 50% of employees working in Sun Prairie, at least 50% ownership by city residents, or at least 15% sourcing within the city. Disadvantaged business enterprises, women-owned businesses, and disabled veteran-owned businesses certified as DBE/WBE/DVB receive full 10 points in the evaluation process. The RFP documents do not identify any incumbent vendors or current contractors. All fees must be submitted as not-to-exceed amounts and serve as full compensation for services described, with the City paying monthly invoices for city-incurred towing fees while storage costs and private vehicle referral charges remain the contractor's responsibility to collect from vehicle owners. The City has established approved fee ranges for private transactions. No specific budget range or award value is disclosed in the procurement documents; rather, compensation will be based on the contractor's submitted fee proposal encompassing charges for various service categories including illegally parked vehicles, seized and impounded vehicles, tire changes, heavy vehicle tows, cancellation fees, standby charges, daily storage, and miscellaneous services.