26-PD04 RFP Award Notification.PDF

This is an Award Notification Letter issued by the City of Sun Prairie Police Department in Wisconsin for Request for Proposals #26-PD04 regarding towing services. The City issued the RFP on February 25, 2026, with a questions deadline of March 11, 2026, answers posted by March 18, 2026, and proposals due April 1, 2026, at 2:00 PM CST. The services encompass towing of abandoned vehicles, nuisance and junk vehicles on private property, illegally parked unregistered and hazardous vehicles, seized vehicles, police referrals, city-owned vehicles, and heavy vehicles. The contractor must maintain 24/7 response capability with response times ranging from 8 to 20 minutes depending on tow type, provide secure indoor storage for up to four vehicles within city limits with 24-hour monitoring and 8-foot fencing, handle site cleanup and debris removal, and process quarterly complaint reports. The contract term commences June 2, 2026, through June 1, 2029, with options to extend for two additional one-year periods with pricing adjustments based on the Consumer Price Index.

On May 1, 2026, the City announced its intent to award the contract to Finish Line Towing, LLC, which received the evaluation team's highest evaluation and qualifications score. The award is conditioned upon final approval by the City of Sun Prairie Common Council and successful negotiation of a contract. The evaluation utilized a weighted 100-point scoring system comprising qualifications (25 points), relevant experience (25 points), costs (25 points), sustainability (10 points), DBE/WBE/DVB status (10 points), and local preference (5 points), with proposals required to achieve a minimum of 75% to qualify. All fees must be submitted as not-to-exceed amounts serving as full compensation for services described. The City pays monthly invoices for city-incurred towing fees, while storage costs and private vehicle referral charges remain the contractor's responsibility to collect from vehicle owners. Required insurance includes workers' compensation with statutory limits of $1,000,000 per accident, commercial general liability and automobile liability insurance with minimum limits of $1,000,000 per occurrence, umbrella liability coverage of $5,000,000 per occurrence, and professional liability insurance of $1,000,000 per claim.