Total Waste Management Services

The City of Austin, through its Financial Services Department Central Procurement, is seeking a comprehensive Total Waste Management Services (TWMS) contract for Austin-Bergstrom International Airport (AUS). The solicitation (IFB 8100 PDS1004) requires a contractor to manage all waste streams, including landfill trash, recyclable materials, and compost, across multiple airport facilities. Key deliverables include 365-day-per-year waste collection, transport, compaction, and hauling services, with specific response times of 12 hours for routine requests and 4 hours for emergencies. Bidders must demonstrate at least five years of similar large-scale waste management experience and provide staffing capable of obtaining Airport Security Badges. The mandatory pre-bid meeting and site visit is scheduled for Tuesday, January 6, 2026, at 10:00 AM at the Consolidated Maintenance Facility, with bidder attendance required to submit an offer. Proposals are due Thursday, January 22, 2026, by 2:00 PM CT, with questions accepted until Tuesday, January 13, 2026, by 5:00 PM CT. Evaluation will focus on lowest responsive and responsible bidder meeting all contract requirements.

The solicitation includes optional local and small business preferences, with potential bid discounts up to 5 percent. While there are no specific Minority and Women-Owned Business Enterprises (M/WBE) subcontracting goals, contractors must comply with the City's M/WBE Procurement Program procedures. The contract has an initial three-year term with two optional three-year extension periods, with an anticipated go-live date of August 1, 2026. Pricing is fixed for the initial 12 months, with potential adjustments thereafter based on the Bureau of Labor Standards wage and salary index, not exceeding 10 percent per line item. The airport currently generates approximately 4,658 tons of combined waste materials annually and anticipates increased volumes during the contract term. Contractors must provide all necessary equipment, including tugs, compactors, dumpsters, and carts, with a goal of improving the airport's waste diversion rate annually. While specific budget ranges are not explicitly stated, the pricing submittal sheet includes estimated annual quantities across labor, equipment rental, hauling, and disposal services, suggesting a substantial contract value for comprehensive waste management operations.