Theater Lighting Renovations 3 Locations

The Pinellas County School District is soliciting sealed electronic bids for Theater Lighting Renovations at three high school locations: Boca Ciega High School, East Lake High School, and Palm Harbor University High School. The procurement encompasses complete removal of existing theatrical lighting systems and installation of new theatrical lighting control systems with LED fixtures, video projection systems with motorized screens, and house lighting control systems at all three locations. Deliverables include disconnection and removal of existing components, provision and installation of new equipment with complete programming and functionality, eight hours of contextual operator training with video documentation, patching and painting of affected areas, and comprehensive closeout documentation including as-built drawings, warranties, maintenance manuals, and spare parts lists. Required qualifications include current Florida Licensed Electrical Contractor (EC or ES) licensure, five years of continuous operation under the same legal entity, and documented evidence of completing a minimum of two comparable theatrical lighting installation projects within the previous five years; all subcontractors must be pre-approved and appropriately licensed in their respective trades. The mandatory pre-bid conference is scheduled for February 24, 2026, with sequential meetings at each location (8:00 am Boca Ciega, 10:30 am Palm Harbor University, and 12:45 pm East Lake), and sealed electronic bids are due by 4:00 pm on March 10, 2026, through the District's e-Procurement Portal at https://procurement.opengov.com/portal/PCSB. The contract period shall commence upon Notice to Proceed and conclude no later than July 31, 2026, with a maximum duration of 120 days, with liquidated damages of $1,000 per calendar day assessed for failure to achieve substantial completion within the specified timeframe. Evaluation and contractor selection will occur between March 11-13, 2026, with the Notice of Intent to Award posted approximately April 10, 2026, and School Board approval anticipated for April 14, 2026.

There are no designated set-aside restrictions for disadvantaged enterprises or minority-owned businesses noted in this solicitation. All work must comply with Florida Building Code State Requirements for Educational Facilities (SREF), NFPA Standards, UL Standards, the National Electric Code (NFPA 70), EIA/TIA Standards, and OSHA Standards, with materials and equipment required to carry manufacturers' standard warranties and all work warranted free from defects for not less than one year from final completion, with replacement parts available for a minimum of five years after equipment delivery. The District will consider pricing established through State of Florida Department of Management Services contracts and reserves the right to conduct pre-award discussions, request bid modifications, and verify bidder qualifications. Bidders must submit bid security and proof of insurance meeting specific requirements, including General Liability Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate for projects under $500,000, prior to contract award. The total contract value is approximately $1,680,000 across all three locations, excluding renewal options, with awards made on an all-or-none basis by location to the lowest responsive and responsible bidder; each location includes a separate $50,000 contingency line item with no contractor markup, reserved for unforeseen circumstances.