Palm_Harbor_U_HS_-_-Theater_Lighting_100%_CD's_PERMIT,_drawings_1-29-26.pdf

This file contains construction drawing documents for the Pinellas County School District's Theater Lighting Renovations project at Palm Harbor University High School, one of three locations included in the district's theatrical lighting system upgrade initiative. The project scope encompasses complete removal of existing theatrical lighting systems and installation of new LED theatrical lighting fixtures, video projection systems with motorized screens, and house lighting control systems. The deliverables include disconnection and removal of existing components, provision and installation of new equipment with complete programming and functionality, eight hours of contextual operator training with video documentation, patching and painting of affected areas, and comprehensive closeout documentation including as-built drawings, warranties, maintenance manuals, and spare parts lists. A mandatory pre-bid conference is scheduled for February 24, 2026, at 10:30 am at Palm Harbor University High School, with sealed electronic bids due by 4:00 pm on March 10, 2026 (with a subsequent deadline extension to March 12, 2026, at 2:00 pm), through the District's e-Procurement Portal. Evaluation and contractor selection will occur between March 11-13, 2026, with Notice of Intent to Award posted approximately April 10, 2026, and School Board approval anticipated for April 14, 2026. The contract period shall commence upon Notice to Proceed and conclude no later than July 31, 2026, with a maximum duration of 120 days and liquidated damages of $1,000 per calendar day for failure to achieve substantial completion within the specified timeframe.

The total contract value across all three locations is approximately $1,680,000, with awards made on an all-or-none basis by location to the lowest responsive and responsible bidder, and each location includes a separate $50,000 contingency line item with no contractor markup. Required qualifications include current Florida Licensed Electrical Contractor (EC or ES) licensure, five years of continuous operation under the same legal entity, and documented evidence of completing a minimum of two comparable theatrical lighting installation projects within the previous five years, with all subcontractors requiring pre-approval and appropriate licensing. Bid security and proof of insurance meeting specific requirements are mandatory, including General Liability Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate. All work must comply with Florida Building Code State Requirements for Educational Facilities (SREF), NFPA Standards, UL Standards, the National Electric Code (NFPA 70), EIA/TIA Standards, and OSHA Standards, with materials and equipment required to carry manufacturers' standard warranties and all work warranted free from defects for not less than one year from final completion, with replacement parts available for a minimum of five years after equipment delivery. No designated set-aside restrictions for disadvantaged enterprises or minority-owned businesses are noted in this solicitation. The District will consider pricing established through State of Florida Department of Management Services contracts and reserves the right to conduct pre-award discussions, request bid modifications, and verify bidder qualifications.