EAST_LAKE_HS_-Theater_Lighting_100%_CD's_PERMIT,drawings_1-29-26.pdf

This is a construction document package for theater lighting renovations at East Lake High School, one of three locations in the Pinellas County School District's comprehensive solicitation for theatrical system upgrades. The project encompasses complete removal of existing theatrical lighting systems and installation of new LED theatrical lighting control systems, video projection systems with motorized screens, and house lighting control systems. Deliverables include disconnection and removal of existing components, provision and installation of new equipment with complete programming and functionality, eight hours of contextual operator training with video documentation, patching and painting of affected areas, and comprehensive closeout documentation including as-built drawings, warranties, maintenance manuals, and spare parts lists. A mandatory pre-bid conference is scheduled for February 24, 2026, at 12:45 pm at East Lake High School, with sealed electronic bids due by 4:00 pm on March 10, 2026, through the District's e-Procurement Portal. The contract period shall commence upon Notice to Proceed and conclude no later than July 31, 2026, with a maximum duration of 120 days. Evaluation and contractor selection will occur between March 11-13, 2026, with the Notice of Intent to Award posted approximately April 10, 2026, and School Board approval anticipated for April 14, 2026.

The total contract value across all three locations is approximately $1,680,000, with awards made on an all-or-none basis by location to the lowest responsive and responsible bidder; each location includes a separate $50,000 contingency line item with no contractor markup. Bidders must hold current Florida Licensed Electrical Contractor (EC or ES) licensure, demonstrate five years of continuous operation under the same legal entity, and provide documented evidence of completing a minimum of two comparable theatrical lighting installation projects within the previous five years. All work must comply with Florida Building Code State Requirements for Educational Facilities, NFPA Standards, UL Standards, the National Electric Code, EIA/TIA Standards, and OSHA Standards. Materials and equipment are required to carry manufacturers' standard warranties, and all work must be warranted free from defects for not less than one year from final completion, with replacement parts available for a minimum of five years after equipment delivery. Bidders must submit bid security and proof of General Liability Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate. Liquidated damages of $1,000 per calendar day will be assessed for failure to achieve substantial completion within the specified timeframe. No set-aside restrictions for disadvantaged enterprises or minority-owned businesses are designated in this solicitation.