26016-RFI-EST_Textbook_Management_Software_ADDENDUM.pdf
PDF 176 KB Posted
- Attached to
- TEXTBOOK MANAGEMENT SOFTWARE
- Solicitation number
- 26016-RFI-EST
- Issued by
- Hillsborough County, Florida
About this file
This is an addendum to a Request for Information (RFI) issued by Hillsborough County Public Schools (HCPS) in Tampa, Florida, for textbook management software. The RFI seeks a comprehensive software solution to organize, automate, and manage approximately 1,789,070 textbooks and materials across 236 schools district-wide. The required system must provide check-out and check-in functionality for textbooks distributed to teachers and students, track fines for lost or damaged materials, and synchronize with the district's existing student information system. The original RFI was released on January 12, 2026, with questions due by January 19, 2026, at 4:00 p.m. This addendum, issued January 20, 2026, extends the response deadline to Monday, January 26, 2026, at 4:00 p.m. Responses must be submitted through the VendorLink procurement portal. The RFI is explicitly informational in nature and will not result in a direct contract award; responses are intended solely for planning purposes to guide the development of a future competitive solicitation for the actual software procurement.
Hillsborough County Public Schools currently operates Destiny software by Follett, which is set to expire in June 2027, making Follett the incumbent vendor. The district seeks COTS (Commercial Off-The-Shelf) products similar to Destiny and requires vendors with extensive K-12 multi-site experience and proven migration capabilities. The new solution must integrate with existing district systems including the student information system (FOCUS), learning management system (Canvas), and ClassLink single sign-on platform. No specific budget range was provided in the solicitation documents, and respondents are not required to submit actual pricing at this RFI stage. The district serves 225,000 students and 24,000 staff members, indicating a large-scale implementation requiring robust data security compliance and demonstrated success with complex K-12 software deployments.
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HillsboroughSchools.org • P.O. Box 3408 • Tampa, FL 33601-3408 • (813) 272-4000 Raymond O. Shelton School Administrative Center • 901 East Kennedy Blvd. • Tampa, FL 33602-3507
Superintendent Van Ayres
PROCUREMENT SERVICES
ADDENDUM TO COMPETITIVE SOLICITATION
January 20, 2026
Competitive Solicitation No. and Name: 26016-RFI-EST Textbook Management Software
Addendum #: 1
NOTICE TO ALL POTENTIAL BIDDERS/PROPOSERS/RESPONDENTS
The above-referenced competitive solicitation is modified as outlined in this addendum. The original competitive solicitation documents and any previously issued addenda remain in full force and effect, except as modified by this addendum, which is hereby made part of the competitive solicitation. Respondents must consider this Addendum when preparing and submitting their bid/proposal/quote/reply.
1. This Addendum amends the above-referenced solicitation in the following particulars only:
Section Description of Change Due Date and Time: The due date and time for this solicitation have been changed to the following date: Monday, January 26, 2026, at (time).
2. Questions and Answers
The following questions and answers are provided as a matter of information to clarify issues raised regarding the competitive solicitation. To the extent that changes to the competitive solicitation are required based on the questions received, the competitive solicitation has been modified as noted above in the competitive solicitation section of this addendum.
Questions and Answers
Question Do you have an estimated timeframe for when you plan to release an RFP for a textbook management software?
Answer Currently we are accepting RFI information to help guide our next steps towards an RFP.
Question Are you looking for a COTS product similar to Destiny by Follett?
This Addendum shall be construed and governed by the laws of the State of Florida.
Sincerely, Erin Mifflin, Procurement Officer
THE BIDDER/PROPOSER/RESPONDENT MUST ACKNOWLEDGE RECEIPT OF THIS ADDENDUM WITH YOUR
BID/PROPOSAL/REPLY ON THE FORM PROVIDED IN THE COMPETITIVE SOLICITATION.
| 1. This Addendum amends the above-referenced solicitation in the following particulars only: |
| 2. Questions and Answers |
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