Tennis Class and Camp Instruction for Adults and Youth

Closed State & local contract opportunity

Solicitation number
194598
State
California
Responses due

Opportunity facts

Jurisdiction
UNSPSC codes
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Point of contact

Opportunity details come from procurement.opengov.com. Updated .

About this opportunity

Written by GovTribe AI ·

The City of Palo Alto's Community Services Department is seeking qualified consultants to provide comprehensive tennis class and camp instruction services through a five-year contract (2025-2030). The procurement, identified as RFP #194598, aims to deliver year-round tennis programs for youth and adults across multiple skill levels at Rinconada Park and Mitchell Park tennis courts. The services include specialized classes for various age groups, ranging from Tiny Tennis (ages 5-7) to Advanced Players Tennis (ages 15+), with curriculum development, instruction, and program management responsibilities. Proposed class categories include QuickStart, Novice, Low Intermediate, and Intermediate levels, with class sizes typically ranging from 6-12 students depending on the specific program. Instructors must meet stringent qualifications, including passing background checks, being at least 18 years old, and potentially obtaining CPR/First Aid certification. The proposal submission deadline is June 23, 2025, at 3:00 pm, with the City potentially awarding contracts to multiple proposers. Evaluation criteria will likely include instructor qualifications, program design, curriculum depth, and proposed cost structures.

The solicitation does not explicitly specify set-aside designations for disadvantaged enterprises or minority-owned businesses. Consultants must provide comprehensive insurance coverage, including Worker's Compensation, General Liability, and Professional Liability, with specific minimum coverage limits and requirements for insurance providers. The contract structure includes a flexible revenue-sharing model, where consultants will receive a percentage of resident rates for classes, with a minimum quarterly court rental fee of $3,500 for private lesson opportunities. While specific budget ranges are not definitively stated, the cost proposal template suggests potential annual revenues across different class categories, with estimated student numbers around 1,228 participants annually. The City will handle registration processes, provide facilities, and include consultant classes in promotional materials, while contractors are responsible for maintaining high-quality instruction, developing age-appropriate curricula, and ensuring a safe, inclusive learning environment. The contract allows for potential expansion of services and includes provisions for performance evaluation and potential contract termination.

Opportunity text

The City of Palo Alto (City) intends to implement tennis classes and camps for its Recreational Program and is seeking five (5) year term proposals from qualified Consultants to provide Tennis Instruction services. These year-round tennis classes and summer camps, include a curriculum for youths and adults at all skill levels. City may award a contract to more than one proposer.

Files

File Type Posted
Tennis_Class_and_Camp_Instruction_for_Adults_and_Youth.pdf PDF
Cost_Sheet_-_RFP194598_FINAL.docx DOCX document
SOW_-_RFP194598_FINAL.doc DOC document
Attachment_-_Insurance_Requirement.pdf PDF
Attachment_-_Professional_Services_Agreement_Sample.docx DOCX document
SOW_tennis_classes_&_camps_2026-2030.doc DOC document
Firm_Experience_.pdf PDF
Attachment_E_-_Cost_Proposal.doc DOC document

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