Attachment_E_-_Cost_Proposal.doc
DOC document 83 KB Posted
- Solicitation number
- 194598
- Issued by
- Santa Clara County, California
About this file
Attachment E is a Cost Proposal document from the City of Palo Alto, California, for Tennis Class and Camp Instruction services. The document outlines a five-year contract for comprehensive tennis instruction programs targeting youth and adults, with classes and camps spanning all skill levels across four quarterly seasons. The program includes five distinct task categories: Tiny Tennis Classes for 5-7 year olds, Youth and Adult Tennis Classes, Advanced Tennis Classes, Youth Summer Tennis Camps, and Court Rental for Private Instruction. Each task specifies class session details, including session length, frequency, and maximum student capacity, with an estimated 238 students for Tiny Tennis, 754 for Youth and Adult Classes, 48 for Advanced Classes, and 188 for Summer Camps annually.
The cost proposal template is structured to allow the consultant to specify their percentage of revenue and resident rates for each task across all five contract years. The document indicates that the consultant will be responsible for paying quarterly court rental fees to the City for specific courts at Rinconada and Mitchell Park locations. While specific dollar amounts are not filled in, the template provides a standardized format for proposing pricing, with consistent estimated student numbers across all five years. The contract appears designed to be flexible, with the City potentially awarding contracts to multiple proposers, suggesting an open and competitive procurement process for tennis instruction services.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Tennis_Class_and_Camp_Instruction_for_Adults_and_Youth.pdf | ||
| Cost_Sheet_-_RFP194598_FINAL.docx | DOCX document | |
| SOW_-_RFP194598_FINAL.doc | DOC document | |
| SOW_tennis_classes_&_camps_2026-2030.doc | DOC document | |
| Attachment_-_Insurance_Requirement.pdf | ||
| Attachment_-_Professional_Services_Agreement_Sample.docx | DOCX document | |
| Firm_Experience_.pdf |
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Text version
Attachment E SAMPLE COST PROPOSAL FORMAT – Tennis RFP (Fall Season, Winter Season, Spring Season and Summer Camps & Classes)
YEAR 1
| Scope |
| Tennis Class and Camp Instruction |
| Est. # of Registered Students |
| Resident Rate |
| Percentage Paid to Consultant |
| City of Palo Alto Revenue Rate (Resident Rate Less Percentage Paid to Consultant |
Task 1
Annual Tiny Tennis Class Instruction Consultant to Instruct Youth Tiny Tennis Classes - 48 Class Sessions Annually (12 Class Sessions Per Quarter).
Class Length : 40 minutes for 5-7 years
(each session meets 6 times, max 6 students) 238 Annually (Fall, Winter, Spring and Summer Quarters) Estimate
| $ |
| % |
| $ |
Task 2
Annual Youth & Adult Tennis Class Instruction Consultant to Instruct Youth and Adult Tennis Classes – 214 Class Sessions Annually (50 Class Sessions Per Quarter) Class Length: 60 minutes
(each session meets 6 times, max 6 students)
| 754 Annually (Fall, Winter, Spring, and Summer Quarters) Estimate |
| $ |
| % |
| $ |
Task 3
Annual Youth & Adult Advanced Tennis Class Instruction Consultant to Instruct Youth and Adult Tennis Classes for Advanced players – 4 Class Sessions Annually Class Length: 90 minutes
(each session meets 4 times, max 12 students) 48 Annually (Fall, Winter, Spring, and Summer Quarters) Estimate
| $ |
| % |
| $ |
Task 4
Annual Youth Summer Tennis Camp Instruction Consultant to Instruct Youth Camps– 22 Camps Sessions Annually – Mon to Fri.
Camp Length: 90 minutes
(each session meets 5 times, max 12 students)
| 188 Annually (Summer Quarter) Estimate |
| $ |
| % |
| $ |
Task 5
Court Rental for Private Instruction Consultant to Pay Quarterly Court Rental Fees to the City to cover Private Instruction
Court Rental for Rinconada Courts 5 & 6 and Mitchell Park Courts 1 & 2
4 Seasons Annually (Summer, Fall, Winter, Spring)
| NA |
| NA |
| Amount Contractor to pay quarterly to the City |
(Fall Season, Winter Season, Spring Season and Summer Camps & Classes)
YEAR 2
| Scope |
| Tennis Class and Camp Instruction |
| Est. # of Registered Students |
| Resident Rate |
| Percentage Paid to Consultant |
| City of Palo Alto Revenue Rate (Resident Rate Less Percentage Paid to Consultant |
Task 1
Annual Tiny Tennis Class Instruction Consultant to Instruct Youth Tiny Tennis Classes - 48 Class Sessions Annually (12 Class Sessions Per Quarter).
Class Length : 40 minutes for 5-7 years
(each session meets 6 times, max 6 students) 238 Annually
(Fall, Winter, Spring and Summer Quarters) Estimate
| $ |
| % |
| $ |
Task 2
Annual Youth & Adult Tennis Class Instruction Consultant to Instruct Youth and Adult Tennis Classes – 214 Class Sessions Annually (50 Class Sessions Per Quarter)
Class Length: 60 minutes
(each session meets 6 times, max 6 students)
| 754 Annually (Fall, Winter, Spring, and Summer Quarters) Estimate |
| $ |
| % |
| $ |
Task 3
Annual Youth & Adult Advanced Tennis Class Instruction Consultant to Instruct Youth and Adult Tennis Classes for Advanced players – 4 Class Sessions Annually
Class Length: 90 minutes
(each session meets 4 times, max 12 students) 48 Annually (Fall, Winter, Spring, and Summer Quarters)
Estimate
| $ |
| % |
| $ |
Task 4
Consultant to Instruct Youth Camps– 22 Camps Sessions Annually – Mon to Fri.
Camp Length: 90 minutes
(each session meets 5 times, max 12 students)
| 188 Annually (Summer Quarter) Estimate |
| $ |
| % |
| $ |
Task 5
Court Rental for Private Instruction Consultant to Pay Quarterly Court Rental Fees to the City to cover Private Instruction
4 Seasons Annually (Summer, Fall, Winter, Spring)
| NA |
| NA |
| Amount Contractor to pay quarterly to the City |
(Fall Season, Winter Season, Spring Season and Summer Camps & Classes)
YEAR 3
| Scope |
| Tennis Class and Camp Instruction |
| Est. # of Registered Students |
| Resident Rate |
| Percentage Paid to Consultant |
| City of Palo Alto Revenue Rate (Resident Rate Less Percentage Paid to Consultant |
Task 1
Annual Tiny Tennis Class Instruction Consultant to Instruct Youth Tiny Tennis Classes - 48 Class Sessions Annually (12 Class Sessions Per Quarter).
Class Length : 40 minutes for 5-7 years
(each session meets 6 times, max 6 students) 238 Annually
(Fall, Winter, Spring and Summer Quarters) Estimate
| $ |
| % |
| $ |
Task 2
Annual Youth & Adult Tennis Class Instruction Consultant to Instruct Youth and Adult Tennis Classes – 214 Class Sessions Annually (50 Class Sessions Per Quarter)
Class Length: 60 minutes
(each session meets 6 times, max 6 students)
| 754 Annually (Fall, Winter, Spring, and Summer Quarters) Estimate |
| $ |
| % |
| $ |
Task 3
Annual Youth & Adult Advanced Tennis Class Instruction Consultant to Instruct Youth and Adult Tennis Classes for Advanced players – 4 Class Sessions Annually
Class Length: 90 minutes
(each session meets 4 times, max 12 students) 48 Annually (Fall, Winter, Spring, and Summer Quarters)
Estimate
| $ |
| % |
| $ |
Task 4
Consultant to Instruct Youth Camps– 22 Camps Sessions Annually – Mon to Fri.
Camp Length: 90 minutes
(each session meets 5 times, max 12 students)
| 188 Annually (Summer Quarter) Estimate |
| $ |
| % |
| $ |
Task 5
Court Rental for Private Instruction Consultant to Pay Quarterly Court Rental Fees to the City to cover Private Instruction
4 Seasons Annually (Summer, Fall, Winter, Spring)
| NA |
| NA |
| Amount Contractor to pay quarterly to the City |
(Fall Season, Winter Season, Spring Season and Summer Camps & Classes)
YEAR 4
| Scope |
| Tennis Class and Camp Instruction |
| Est. # of Registered Students |
| Resident Rate |
| Percentage Paid to Consultant |
| City of Palo Alto Revenue Rate (Resident Rate Less Percentage Paid to Consultant |
Task 1
Annual Tiny Tennis Class Instruction Consultant to Instruct Youth Tiny Tennis Classes - 48 Class Sessions Annually (12 Class Sessions Per Quarter).
Class Length : 40 minutes for 5-7 years
(each session meets 6 times, max 6 students) 238 Annually
(Fall, Winter, Spring and Summer Quarters) Estimate
| $ |
| % |
| $ |
Task 2
Annual Youth & Adult Tennis Class Instruction Consultant to Instruct Youth and Adult Tennis Classes – 214 Class Sessions Annually (50 Class Sessions Per Quarter)
Class Length: 60 minutes
(each session meets 6 times, max 6 students)
| 754 Annually (Fall, Winter, Spring, and Summer Quarters) Estimate |
| $ |
| % |
| $ |
Task 3
Annual Youth & Adult Advanced Tennis Class Instruction Consultant to Instruct Youth and Adult Tennis Classes for Advanced players – 4 Class Sessions Annually
Class Length: 90 minutes
(each session meets 4 times, max 12 students) 48 Annually (Fall, Winter, Spring, and Summer Quarters)
Estimate
| $ |
| % |
| $ |
Task 4
Consultant to Instruct Youth Camps– 22 Camps Sessions Annually – Mon to Fri.
Camp Length: 90 minutes
(each session meets 5 times, max 12 students)
| 188 Annually (Summer Quarter) Estimate |
| $ |
| % |
| $ |
Task 5
Court Rental for Private Instruction Consultant to Pay Quarterly Court Rental Fees to the City to cover Private Instruction
4 Seasons Annually (Summer, Fall, Winter, Spring)
| NA |
| NA |
| Amount Contractor to pay quarterly to the City |
(Fall Season, Winter Season, Spring Season and Summer Camps & Classes)
YEAR 5
| Scope |
| Tennis Class and Camp Instruction |
| Est. # of Registered Students |
| Resident Rate |
| Percentage Paid to Consultant |
| City of Palo Alto Revenue Rate (Resident Rate Less Percentage Paid to Consultant |
Task 1
Annual Tiny Tennis Class Instruction Consultant to Instruct Youth Tiny Tennis Classes - 48 Class Sessions Annually (12 Class Sessions Per Quarter).
Class Length : 40 minutes for 5-7 years
(each session meets 6 times, max 6 students) 238 Annually
(Fall, Winter, Spring and Summer Quarters) Estimate
| $ |
| % |
| $ |
Task 2
Annual Youth & Adult Tennis Class Instruction Consultant to Instruct Youth and Adult Tennis Classes – 214 Class Sessions Annually (50 Class Sessions Per Quarter)
Class Length: 60 minutes
(each session meets 6 times, max 6 students)
| 754 Annually (Fall, Winter, Spring, and Summer Quarters) Estimate |
| $ |
| % |
| $ |
Task 3
Annual Youth & Adult Advanced Tennis Class Instruction Consultant to Instruct Youth and Adult Tennis Classes for Advanced players – 4 Class Sessions Annually
Class Length: 90 minutes
(each session meets 4 times, max 12 students) 48 Annually (Fall, Winter, Spring, and Summer Quarters)
Estimate
| $ |
| % |
| $ |
Task 4
Consultant to Instruct Youth Camps– 22 Camps Sessions Annually – Mon to Fri.
Camp Length: 90 minutes
(each session meets 5 times, max 12 students)
| 188 Annually (Summer Quarter) Estimate |
| $ |
| % |
| $ |
Task 5
Court Rental for Private Instruction Consultant to Pay Quarterly Court Rental Fees to the City to cover Private Instruction
4 Seasons Annually (Summer, Fall, Winter, Spring)
| NA |
| NA |
| Amount Contractor to pay quarterly to the City |
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