Temporary Employment at KY Correctional Psychiatric Center

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Cabinet for Health and Family Services Department for Behavioral, Developmental, and Intellectual Disabilities, is soliciting temporary staffing services for the Kentucky Correctional Psychiatric Center (KCPC) located in LaGrange, Kentucky, through a Request for Bid (RFB) procurement. The solicitation seeks qualified vendors to provide temporary employees across multiple job classifications including Correctional Officers, Sergeants, Lieutenants, Captains, Majors, Health Information Managers, Medical Records Specialists, and Resource Management Analysts. Bidders will be evaluated using a Best Value approach with two measurable criteria: Markup Percentage Over Commonwealth Established Pay Rates (95 points maximum) and Years in Business as a temporary staffing vendor (5 points maximum), with a mandatory minimum of five years of temporary staffing experience requiring verification documentation. All pricing must be submitted electronically through the Kentucky eProcurement system using the provided Bid Sheet. Key deadlines include written vendor questions due by August 29, 2024, Commonwealth responses to vendor questions issued as Addendum #1 on September 3, 2024, and bid closing at 1:30 PM ET on September 11, 2024. Contract employees must comply with extensive requirements including HIPAA confidentiality regulations, mandatory pre-employment drug screening and background checks at vendor expense, zero-tolerance drug and alcohol policies, CPR and PPD testing, criminal records checks, abuse checks, and compliance with Kentucky employment laws and federal Fair Labor Standards Act provisions. The initial contract period runs from the award date through June 30, 2025, with six optional two-year renewal periods subject to written approval by all parties and potential renegotiation of terms.

No specific set-aside designations or restrictions on bidder type have been identified in the solicitation documentation. The incumbent vendors are Crown Services, Inc. and Management Registry, Inc., both of which are eligible to bid again on this opportunity. Bidders must provide proof of general liability insurance with a minimum of $1,000,000 per occurrence and $2,000,000 aggregate, workers' compensation insurance, and unemployment insurance prior to contract award. Contract employees are responsible for their own transportation and must comply with facility work schedules based on a 37.5-hour work week, with security positions subject to mandatory overtime as operationally necessary. The Commonwealth reserves the right to award multiple contracts to ensure adequate coverage and may extend contract use to other state agencies with vendor consent. The approximate combined spend against current contracts is $328,000,000 annually; however, no specific budget allocation has been identified for this particular solicitation, suggesting that the contract value will be determined based on the Commonwealth's staffing needs and the vendor's pricing proposals.