SWC209 Vehicles

The Tennessee State General Services - Central Procurement Office is conducting a Request for Information (RFI) for Statewide Contract SWC209 to establish a comprehensive vehicle procurement mechanism for state and local entities. The solicitation seeks to award up to four separate contracts for 2026 model year vehicles, including compact, midsize, and full-size sedans, police interceptor vehicles, trucks (Class 1-5), vans, SUVs, and alternative fuel vehicles. Bidders must provide detailed information such as manufacturer fleet certification, evaluation models, general fleet models bid sheets, and standard warranty period details. Key requirements include having at least five years of verified fleet purchase experience and demonstrating the ability to perform service and maintenance on vehicles. The RFI is scheduled for an online conference on August 11, 2025, at 3:00 PM Central Time via MS Teams, with electronic responses to be submitted through the state's Supplier Portal between August 5-11, 2025. Evaluation criteria will focus on the dealer's two-year fixed fleet price per manufacturer, ability to perform, conformity to specifications, and compliance with bid factors.

Authorized users for this contract include Tennessee state governmental entities, local governmental agencies, university systems, private nonprofit higher education institutions, and certain qualifying nonprofit corporations. The contract is specifically restricted to non-luxury vehicle suppliers and will exclude sport vehicles. The estimated total purchase value for the contract period is approximately $35 million, with fiscal year 26 projections including 182 vehicles for the Tennessee Department of Transportation and 608 vehicles for Vehicle and Asset Management. Vendors must comply with various state requirements, including the Iran Divestment Act, sales tax registration, and disclosure of any potential debarment or legal issues. The contract term is set for 33 months, starting September 15, 2025, with a potential extension of up to 180 days. Contractors will be subject to strict confidentiality and performance standards, and the state reserves the right to add lines, items, or options through a Memorandum of Understanding.