SWC209_Vehicles.pdf

Event Description PLEASE READ ALL ATTACHED DOCUMENTS FOR EVENT 13691. THIS INCLUDES SPECS, BID FACTORS, AND BID SHEETS. AN RFI WILL BE HELD AT 3pm ON AUGUST 11, 2025

RESPONSE CONFERENCE NOTIFICATION

Terms and Conditions and any other attachments. If the Review and bid on this event link included in the e-mail notification does not work, please go to https://supplier.edison.tn.gov Click on the link that says Supplier Portal Home Page and then log in with your supplier ID and password. Click on the event under the Events box.

Note: Information at the pre-bid will be displayed electronically. No paper copies will be provided. Attendees are advised to prepare copies of the attached event documents for their use at the pre-bid.

This is not a bid request; this is a request for information. Request for Information (RFI) Conference: Pre-Bid Conference Title: SWC209 Vehicles -Statewide Contract for Vehicles Date: 8/11/25 Time: 3:00 PM Central Time Location:

MS Teams Only Please note link below.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_NGIwYzU4OTUtYzA4Ny00ZTgyLTg5NzAtZmUxMzFhM jg2NjQw%40thread.v2/0?context=%7b%22Tid%22%3a%22f345bebf-0d71-4337-9281-24b941616c36%22%2c%22Oid %22%3a%22de6e4c54-f562-4165-841c-e3b33c72af40%22%7d

If you have questions, please contact the Solicitation Coordinator Mike Neely at (615) 741-5971 or Michael.t.neely@tn.gov or call the Central Procurement Office main number at (615) 741-1035.

Factor Summary Question Response What is the Brand/Model you are Bidding?

Required: Yes Mandatory Response:No

Response Comments

RFI Details

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services - CPO

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: Michael Neely Phone: 615/741-5971 Email: michael.t.neely@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013691 RFI RFx 1 Event Round Version 1 1 Event Name SWC209 Vehicles Start Time Finish Time

08/05/2025 15:00:00 CDT 08/11/2025 15:00:00 CDT

Question Response

The Respondent affirms the following statement, as required by the Iran Divestment Act Tenn. Code Ann. § 12-12-111: "By submission of this response, each Respondent and each person signing on behalf of any Respondent certifies, and in the case of a joint response each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each Respondent is not on the list created pursuant to Tenn. Code Ann. § 12-12-106." For reference purposes, the list is currently available online at:

https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/ library-/public-information-library.html

Required: Yes Mandatory Response:No

Response Comments

Please list the following information:

List the Contract Administrator's Name List the Contract Administrator's Address List the Contract Administrator's Phone Number List the Respondent's Toll Free Phone Number List the Contract Administrator's Pager or Cell Number List the Contract Administrator's Email Address List the Respondent's Website

Required: Yes Mandatory Response:No

Response Comments

Please attach documentation that reflects you are registered with the Department of Revenue for sales and use tax, as stated in the Terms and Conditions. If you are exempt, please provide a copy of the communication from the Department of Revenue supporting this exemption.

Required: Yes Mandatory Response:No

Response Comments

RFI Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services - CPO

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: Michael Neely Phone: 615/741-5971 Email: michael.t.neely@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013691 RFI RFx 2 Event Round Version 1 1 Event Name SWC209 Vehicles

I (we) agree to strictly abide by all the statutes and terms contained in the rules of the Department of General Services, Central Procurement Office, which are by reference made a part hereof, in addition to the special terms, conditions and specifications embodied in the invitation to bid.

IMPORTANT: By Selecting YES, the bidder certifies compliance with the above and further certifies that this bid is made without collusion or fraud.

Required: Yes Mandatory Response:Yes

Response Comments

Please answer yes or no to the following. If YES, describe using additional pages and attach to the Response including any relevant details:

(a) is the Respondent presently debarred, suspended, proposed for debarment, or voluntarily excluded from covered transactions by any federal or state department or agency;

(b) has the Respondent within the past three (3) years, been convicted of, or had a civil judgment rendered against the contracting party from commission of fraud, or a criminal offence in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or grant under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

(c) is the Respondent presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses detailed above; and

(d) has the Respondent within a three (3) year period preceding the contract had one or more public transactions (federal, state, or local) terminated for cause or default.

Required: Yes Mandatory Response:No

Response Comments

RFI Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services - CPO

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: Michael Neely Phone: 615/741-5971 Email: michael.t.neely@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013691 RFI RFx 3 Event Round Version 1 1 Event Name SWC209 Vehicles

How many days after receipt of purchase order will it take to deliver item(s)?

Required: Yes Mandatory Response:No

Response Comments

A link to the Central Procurement Office's surveying tool is included in the Event Attachments. We ask that you take a few short minutes to complete this survey. The purpose of this survey is to strengthen procurement processes of the Central Procurement Office (CPO) by capturing Vendor/Bidder assessments of, and actionable comments on, the process put in place by the Central Procurement Office. Your responses will remain anonymous, and will have no bearing or consideration in the awarding of this procurement.

Required: No Mandatory Response:No

Response Comments

The purpose of this Invitation to Bid is to establish a source or sources of supply for all Tennessee State Agencies and Authorized Users.

Tennessee State Agencies refers to the various departments, institutions, boards, commissions, and agencies of the executive branch of government of the State of Tennessee with exceptions as addressed in Tenn. Comp. R. & Regs.

0690-03-01-.01. The Contractor shall provide all goods or services and deliverables as required by this Contract to all Tennessee State Agencies.

Authorized Users are those entities that are authorized to purchase off of Statewide Contracts and include the following:

a) all Tennessee State governmental entities (this includes the legislative branch; judicial branch; and, commissions and boards of the State outside of the executive branch of government);

b) Tennessee local governmental agencies;

c) the board of trustees of the University of Tennessee system, the Tennessee board of regents system, or the State university boards;

d) any private nonprofit institution of higher education chartered in Tennessee;

and,

e) any corporation which is exempted from taxation under 26 U.S.C. Section 501(c)(3), as amended, and which contracts with the Department of Mental Health and Substance Abuse Services or the Department of Intellectual and Developmental Disabilities to provide services to the public (Tenn. Code Ann. § 33-2-1001).

Any contracts awarded from this Invitation to Bid shall be made available to Authorized Users in addition to Tennessee State Agencies, unless a letter is attached to this Invitation to Bid, requesting that the contract is only available for use by Tennessee State Agencies.

NOTE: To request that any resulting contract be available only to Tennessee State Agencies, enter No and attach an exemption request letter addressed to the Central Procurement Office.

Required: Yes Mandatory Response:No

RFI Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services - CPO

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: Michael Neely Phone: 615/741-5971 Email: michael.t.neely@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013691 RFI RFx 4 Event Round Version 1 1 Event Name SWC209 Vehicles

Response Comments

The respondent shall indicate the standard warranty period.

List the Standard Warranty Period:

Required: Yes Mandatory Response:No

Response Comments

Attach the Manufacturer's fleet certification letter listed in the attachments.

The Manufacturer's rep must fill out this form.

Required: Yes Mandatory Response:No

A file attachment is required to satisfy this question.

Your bid will need to be edited online to include attachment responses.

Response Comments

Please attach the Manufacturer's eval model

Required: Yes Mandatory Response:No

A file attachment is required to satisfy this question.

Your bid will need to be edited online to include attachment responses.

Response Comments

Attach general fleet models bid sheet

Required: Yes Mandatory Response:No

A file attachment is required to satisfy this question.

Your bid will need to be edited online to include attachment responses.

Response Comments

RFI Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services - CPO

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: Michael Neely Phone: 615/741-5971 Email: michael.t.neely@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013691 RFI RFx 5 Event Round Version 1 1 Event Name SWC209 Vehicles

RFI Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services - CPO

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: Michael Neely Phone: 615/741-5971 Email: michael.t.neely@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013691 RFI RFx 6 Event Round Version 1 1 Event Name SWC209 Vehicles

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

RFI Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services - CPO

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: Michael Neely Phone: 615/741-5971 Email: michael.t.neely@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013691 RFI RFx 7 Event Round Version 1 1 Event Name SWC209 Vehicles

Appendix B - Terms & Conditions

1. The undersigned acknowledges that all submitted information and documentation will become the property of the state of Tennessee. The undersigned also affirms that the information given above is true, accurate, and includes pertinent information necessary to identify and explain the operation of this organization to the best of my knowledge and is in no way misleading.

2. Should any data change in the future, the Supplier agrees to immediately submit the correct information electronically through the State's Supplier Portal.

If the information will be submitted in writing please mail to the following address:

Department of Finance and Administration 312 Rosa L. Parks Ave.

21st Floor Tennessee Tower ATTN: Supplier Maintenance Nashville, TN 37243

3. No person on the grounds of handicap or disability, age, race, color, religion, sex, national origin, creed, or any other classification protected by Federal and/or Tennessee State constitutional and/or statutory law shall be excluded from participation in, or denied benefits of, or be otherwise subjected to discrimination in the performance of the Contract or in the employment practices of the Contractor. The Contractor shall, upon request, show proof of such non-discrimination, and shall post in conspicuous places, available to employees and applicants, notices of non-discrimination.

Last Updated: 08/30/2016

RFI Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services - CPO

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: Michael Neely Phone: 615/741-5971 Email: michael.t.neely@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013691 RFI RFx 8 Event Round Version 1 1 Event Name SWC209 Vehicles