Survey and Mapping Equipment and Supplies

The Washington State Department of Enterprise Services, in collaboration with the State of Oregon, is conducting a competitive solicitation for Survey and Mapping Equipment and Supplies through Contract No. 24123. The procurement seeks to establish Cooperative Purchasing Agreements for four distinct categories: Survey and Mapping Land Equipment, Sea Equipment, Air Equipment, and Geographic Information Systems (GIS) Software. Eligible equipment includes robotic total stations, GNSS receivers, 3D scanners, digital levels, data collectors, unmanned surface vehicles (USVs), unmanned aerial vehicles (UAVs), and associated software used in surveying and mapping operations. The solicitation aims to award up to five Main Awards and two Reserved Awards per category, with a contract term of 48 months beginning March 1, 2025. Key procurement dates include a pre-bid conference on November 19, 2024, a question submission deadline of December 16, 2024, bid submissions due December 27, 2024, and an anticipated contract award on February 28, 2025. Bidders will be evaluated on both cost factors (700 points) and non-cost factors (300 points), including personnel expertise, customer service, delivery processes, return policies, and supply chain capabilities. Additionally, proposals will be assessed based on MSRP discount percentages, with 80% of scoring derived from the best discount rate and 20% from averaged discount rates.

The solicitation includes specific provisions to support diverse business participation, with reserved awards designated for Washington small businesses and certified veteran-owned businesses. Bidders can voluntarily participate in a Diverse Business Inclusion Plan, which encourages engagement with minority-owned, women-owned, socially and economically disadvantaged, and veteran-owned businesses. An additional 50 points are available for compliance with Executive Order 18-03 regarding workplace arbitration policies. Vendors must pay a 1.25% vendor management fee on all contract sales and maintain authorized distributor status throughout the contract term. While no specific incumbent vendors are mentioned, the solicitation indicates historical annual sales of approximately $5.5 million across Washington and Oregon purchasers. Eligible purchasers include Washington state agencies, Oregon Cooperative Purchasing Program members, political subdivisions, higher education institutions, and tribal governments. Professional services and refurbished products are explicitly excluded from the contract's scope, and bidders must guarantee their MSRP discount percentages throughout the contract term, with the option to update pricing up to twice per calendar year.