QA_24123_Round1.docx
DOCX document 102 KB Posted
- Attached to
- Survey and Mapping Equipment and Supplies
- Solicitation number
- 24123
- Issued by
- Adams County, Asotin County, Benton County, Chelan County, Clallam County, Clark County, Columbia County, Cowlitz County, Douglas County, Ferry County, Franklin County, Garfield County, Grant County, Grays Harbor County, Island County, Jefferson County, King County, Kitsap County, Kittitas County, Klickitat County, Lewis County, Lincoln County, Mason County, Okanogan County, Pacific County, Pend Oreille County, Pierce County, San Juan County, Skagit County, Skamania County, Snohomish County, Spokane County, Stevens County, Thurston County, Wahkiakum County, Walla Walla County, Whatcom County, Whitman County, Yakima County, Asotin City, Clarkston City, Clarkston Heights-Vineland CDP, West Clarkston-Highland CDP, Benton City, Chelan City, Chelan Falls CDP, Clallam Bay CDP, Lewisville CDP, Rock Island City, Pacific Beach CDP, Whidbey Island Station CDP, Mercer Island City, Pacific City, Bainbridge Island City, Kingston CDP, Kitsap Lake CDP, Kittitas City, Klickitat CDP, Okanogan City, Anderson Island CDP, Fort Lewis CDP, Fox Island CDP, Herron Island CDP, Ketron Island CDP, North Fort Lewis CDP, Raft Island CDP, Stevenson City, Hat Island CDP, Lake Stevens City, Snohomish City, Spokane City, Spokane Valley City, Puget Island CDP, Garfield Town, Yakima City, Washington
About this file
This Q&A document addresses questions received during the question and answer period for Washington State contract 24123 for Survey and Mapping Equipment and Supplies. The deadline for submitting questions has been extended to December 16, 2024. The contract will be a multi-award agreement with up to five bidders awarded per contract category for main awards, and up to two bidders per category for reserved awards designated for Washington State small and/or veteran-owned businesses.
Bidders can offer Survey and Mapping Equipment and Supplies manufactured anywhere, except for Category 3 (Survey and Mapping Air Equipment) which requires UAV manufacturers not be on the U.S. Commerce Department's Bureau of Industry and Security Entity List. References can be from private or public entities as long as they are relevant to Survey and Mapping operations. Contractors cannot decrease MSRP discounts but may offer higher discounts for large quantity purchases. All MSRP discount percentages must be guaranteed throughout the contract term, including extensions. If products don't meet specifications, bidders must provide written responses addressing how they meet requirements through equivalent or partial solutions, with insufficient responses resulting in disqualification.
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Question & Answer #24123 Survey and Mapping Equipment and Supplies - 24123
This document is posted to capture the questions received during the question & answer period for contract 24123, Survey and Mapping Equipment and Supplies. This document is the official response to the questions received.
Questions or responses included in this document require changes to the solicitation documents. The solicitation has been updated in WEBS as 24123 Survey and Mapping Competitive Solicitation Cooperative - Amendment 1 and all changes are detailed below.
Any additional questions regarding this solicitation must be directed to the Procurement Coordinator listed below.
Kasey Brown DESContractsTeamCypress@des.wa.gov
| Question # |
| Question |
| Response |
| Did this change the solicitation? |
| 1. |
| The 24123 Survey and Mapping Competitive Solicitation - Cooperative document says the deadline for questions is November 25, 2024. Will this be updated so bidders have more time to submit questions? |
| Yes. The deadline for submitting questions has been extended to December 16, 2024. |
| Yes |
| 2. |
| Will there only be one successful company or bidder? |
| No. This is a multi-award contract, and multiple bidders will be awarded. Per Introduction on page 2 of the Competitive Solicitation – Cooperative, for main awards, up to five (5) bidders will be awarded per contract category. For reserved awards, up to (2) bidders will be awarded per contract category, if the bidder certifies they are a Washington State small and/or veteran-owned business. |
| No |
| 3. |
| Do references need to be private or public entities? |
| References can be private entity or public sector, so long as the references are relevant to Survey and Mapping operations. |
| No |
| 4. |
| In Exhibit B1 – Required Specifications, if a product doesn’t meet specifications, does that mean the bid is considered non-responsive? |
| Per Exhibit B1 - Required Specifications, if Bidder can offer an equivalent alternative solution to what a certain specification states, or if Bidder only partially can meet the stated specification, Bidder must provide a written response that addresses how Bidder meets that specification in the Written Response column. If Bidder’s proposed alternative or partial solution (if applicable) is determined to be insufficient, the bid will be deemed to be nonresponsive, and Bidder will be disqualified from further consideration. |
| No |
| 5. |
| Can contracts offer a higher percent discount? Does there have to be a specific duration for the discount? |
| Contractor cannot decrease MSRP discounts for Survey and Mapping Equipment and Supplies. If Contractor is working with Purchasers who plan to purchase large quantities of Survey and Mapping Equipment and/or Supplies, Contractor may offer a higher MSRP discount than what is listed on Exhibit D – Cooperative Purchasing Agreement. |
Per Exhibit D – Cooperative Purchasing Agreement, MSRP discount percentages must be guaranteed throughout the term of the Contract, including any Contract extension renewals.
No
| 6. |
| Can Survey and Mapping Equipment and Supplies offered on the resulting Contract be manufactured anywhere? |
| If bidder is bidding on Category 3 – Survey and Mapping Air Equipment, bidders must certify the following: |
Per Exhibit B1 - Required Specifications, for Contract Category 3 – Survey and Mapping Air Equipment, the State is seeking to award Contracts to Bidders who provide Survey and Mapping Unmanned Aerial Vehicles (UAV’s) with the capability listed below:
· UAV Manufacturer is NOT on the U.S. Commerce Department’s Bureau of Industry and Security (BIS) Entity List[footnoteRef:1]. [1: The Entity List (supplement no. 4 to part 744 of the EAR) identifies entities for which there is reasonable cause to believe, based on specific and articulable facts, that the entities—including businesses, research institutions, government and private organizations, individuals, and other types of legal persons—have been involved, are involved, or pose a significant risk of being or becoming involved in activities contrary to the national security or foreign policy interests of the United States.
No
(Rev5/8/2023)
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