QA_24123_Round2.docx
DOCX document 101 KB Posted
- Attached to
- Survey and Mapping Equipment and Supplies
- Solicitation number
- 24123
- Issued by
- Adams County, Asotin County, Benton County, Chelan County, Clallam County, Clark County, Columbia County, Cowlitz County, Douglas County, Ferry County, Franklin County, Garfield County, Grant County, Grays Harbor County, Island County, Jefferson County, King County, Kitsap County, Kittitas County, Klickitat County, Lewis County, Lincoln County, Mason County, Okanogan County, Pacific County, Pend Oreille County, Pierce County, San Juan County, Skagit County, Skamania County, Snohomish County, Spokane County, Stevens County, Thurston County, Wahkiakum County, Walla Walla County, Whatcom County, Whitman County, Yakima County, Asotin City, Clarkston City, Clarkston Heights-Vineland CDP, West Clarkston-Highland CDP, Benton City, Chelan City, Chelan Falls CDP, Clallam Bay CDP, Lewisville CDP, Rock Island City, Pacific Beach CDP, Whidbey Island Station CDP, Mercer Island City, Pacific City, Bainbridge Island City, Kingston CDP, Kitsap Lake CDP, Kittitas City, Klickitat CDP, Okanogan City, Anderson Island CDP, Fort Lewis CDP, Fox Island CDP, Herron Island CDP, Ketron Island CDP, North Fort Lewis CDP, Raft Island CDP, Stevenson City, Hat Island CDP, Lake Stevens City, Snohomish City, Spokane City, Spokane Valley City, Puget Island CDP, Garfield Town, Yakima City, Washington
About this file
This is a Question and Answer document for Washington State Contract 24123 for Survey and Mapping Equipment and Supplies. The document addresses three key questions regarding the contract specifications and requirements for providing land, sea, and air equipment, along with associated software and supplies necessary for surveying and mapping operations.
The document clarifies that pricing can be updated up to twice per calendar year while maintaining the same MSRP percentage discounts throughout the contract term. Trade-in allowances are permitted under section 8.6 of Exhibit D, where contractors can take ownership of purchaser's equipment for an agreed-upon discounted amount. The document also addresses concerns about equipment specifications for Robotic Total Stations, GNSS Receivers, 3D Scanners, and Digital Levels, confirming that bidders can offer equivalent alternative solutions by providing written justification in the Written Response column of Exhibit B1.
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Question & Answer #24123 Survey and Mapping Equipment and Supplies - 24123
This document is posted to capture the questions received during the question & answer period for contract 24123, Survey and Mapping Equipment and Supplies. This document is the official response to the questions received.
Questions or responses included in this document require changes to the solicitation documents. The Cooperative Purchasing Agreement has been updated on WEBS as 24123 Exhibit D WA-ORCoopPurAgrmt_Amd2 and all changes are detailed below.
Any additional questions regarding this solicitation must be directed to the Procurement Coordinator listed below.
Kasey Brown DESContractsTeamCypress@des.wa.gov
| Question # |
| Question |
| Response |
| Did this change the solicitation? |
| 1. |
| Does pricing have to stay the same as the original bid? |
| No. Per Exhibit D – Cooperative Purchasing Agreement, Contractor may request, up to twice per calendar year, to alter goods on Exhibit B - Prices for Goods for any product updates or changes, if such changes fall within the scope of the Contract. MSRP % off discounts must remain unchanged during the term of the Contract. |
No
| 2. |
| The 02918 contract allowed for trade-in discounts of existing or used equipment. Are trade in discounts allowed, and how will they be handled with this contract? |
| Per section 8.6 of Exhibit D – Cooperative Purchasing Agreement, Trade-ins are allowed under the 24123 Contract. Equipment trade-ins are defined as an agreed upon transaction between the Purchaser and Contractor, in which Contractor takes ownership of Purchaser’s owned equipment, often for a discounted amount. The Contractor must work with the Purchaser directly on trade-in equipment. The trade-in process must include an individualized assessment of the item to be exchanged and coordinating a return process with the Contractor. |
| Yes |
| 3. |
| In Exhibit B1 – Required Specifications, the specification listed in the “Required specifications” for the Robotic Total Stations, GNSS Receivers, 3D Scanners and Digital Levels are specifically written to meet the specifications of one manufacturer. How would we go forward with our bid as it pertains to [bidder’s] Portfolio? |
| Per Exhibit B1 - Required Specifications, if Bidder can offer an equivalent alternative solution to what a certain specification states, or if Bidder only partially can meet the stated specification, Bidder must provide a written response that addresses how Bidder meets that specification in the Written Response column. If Bidder’s proposed alternative or partial solution (if applicable) is determined to be insufficient, the bid will be deemed to be nonresponsive, and Bidder will be disqualified from further consideration. |
| No |
(Rev5/8/2023)
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