Sod And Live Turf Purchase, Delivery, And Installation

The City of Sebastian, Florida, through Invitation to Bid (ITB) #25-11-ITB, is soliciting qualified contractors to supply sod and live turf for purchase, delivery, and installation throughout Sebastian in Indian River County. The procurement covers three specific sod types: Bahia, Floratam, and Certified Bermuda 419 Sports Turf, with estimated quantities of 25,000 square feet for Bahia and Floratam, and 10,000 square feet for Sports Turf. Bidders must provide unit pricing for multiple scenarios, including delivered sod, delivered and installed sod (for areas up to and over 2,000 square feet), and picked-up sod. The initial contract term is two years, with potential for two additional one-year renewal terms. Bids were due on March 20, 2025, at 2:00 PM local time, with a bid opening scheduled shortly thereafter. The city will evaluate bids based on lowest responsive and responsible bidder criteria, with potential preference given to local vendors in Sebastian or Indian River County. Pricing must comprehensively include all associated costs such as labor, equipment, transportation, and optional watering services.

Two vendors submitted bids for this opportunity: Florasod, LLC from Fellsmere, FL, and Gentry Sod Farms, LLC from Saint Cloud, FL. The solicitation does not explicitly outline specific set-aside designations for disadvantaged enterprises, but bidders must comply with various certification requirements including drug-free workplace, E-Verify, and scrutinized companies regulations. Bidders are required to provide watering services for sod installed in non-irrigated locations, using water buffalo or alternative methods for up to 30 days. The bid tabulation reveals total bid prices of $83,125.00 from Florasod, LLC and $117,200.00 from Gentry Sod Farms, LLC, with Florasod, LLC being named the primary vendor for Bahia and Floratam sod, and Gentry Sod Farms, LLC serving as the alternate vendor. For Sports Turf, Gentry Sod Farms, LLC is the sole vendor. The city reserves the right to make multiple awards, and bid prices will remain valid for 90 days after the submission date. A minimum order requirement of 2,400 square feet has been established for delivery and installation services.