SLCo SHE127126 Water Cooler Rental and Delivery Service-RFC

Salt Lake County Contracts and Procurement, on behalf of the Salt Lake County Sheriff's Office, is seeking a contractor to provide water cooler rental and bottled water delivery services across multiple county divisions and office locations. The Request for Contract (RFC) requires selected vendors to deliver, install, service, and maintain 37 water cooler units with scheduled bottled water refills on varying frequencies including weekly, bi-weekly, and monthly basis. The solicitation covers approximately 20 divisions across Salt Lake City, West Jordan, and surrounding areas, with total estimated delivery of 82 bottles per complete delivery cycle. Bidders must submit a comprehensive pricing schedule including all associated costs such as shipping, handling, and service charges, with evaluation based on the grand total submitted. A virtual pre-bid conference is scheduled for January 8th at 1:00 p.m., and interested vendors must email Aaron Stone at AStone@saltlakecounty.gov to request participation, with the bid response deadline set for January 22, 2026.

The contract includes potential preference points for vendors meeting specific criteria, including an Employee Health Care Preference and a Veterans and Companywide Hiring Preference. Vendors must provide at least two commercial references, maintain current business licensing, and carry specific insurance coverage, including workers' compensation, commercial general liability ($1,000,000 per occurrence), and commercial automobile liability insurance. The contract will have a six-year term and is non-exclusive, with an approximate annual contract value of $11,000. Bidders must certify environmental compliance and business integrity, with no prior debarments or suspensions. The county will award the contract to the lowest responsive and responsible bidder, reserving the right to negotiate pricing and service elements during the contract period. Vendors must also comply with Utah state regulations, including maintaining registration with the Utah Division of Corporations and Commercial Code throughout the contract term.