September 9-10, 2026 Quarterly Board Meeting Venue - Metro East Illinois - FOR BID

The Illinois Law Enforcement Training & Standards Board is requesting quotes for hotel accommodations and meeting facilities for its September 9–10, 2026 quarterly board meeting in the Metro East Illinois region, with quotes due June 26, 2026. The hotel must be located within zip codes 62208, 62269, or 62234 and quotes must be submitted directly by the hotel; event planners will not be accepted.

The scope includes a ballroom with approximately 4,000 square feet of unobstructed, column-free space configured with a U-shaped setup for 22 board members and theater-style seating for 100 additional attendees, plus a separate private breakout room for Thursday breakfast. Comprehensive audio-visual services are required, including twelve push-to-talk microphones, sound reinforcement equipment, a 3,000-lumen projector with 8-foot tripod screen, broadband internet access, and an AV technician for both days. Wednesday sessions run 1:00 p.m. to 5:00 p.m. for approximately 110 attendees; Thursday sessions run 7:30 a.m. to noon with a continental breakfast for 80–100 attendees. Wednesday beverage service and Thursday breakfast catering are included in scope. The hotel must provide a block of 10 rooms Tuesday (5 to be billed to ILETSB), 60 rooms Wednesday (40 to be billed to ILETSB), with remaining rooms on self-pay basis. Parking for each overnight room plus 30 additional spaces for local attendees is required, with in-out privileges provided.

Pricing must be all-inclusive at prevailing state government rates or better, with all applicable taxes itemized. The hotel must agree to direct bill guest rooms and food and beverage charges to a master account with no deposit required, no attrition clauses, and payment in accordance with state requirements. No price increases will be accepted unless mutually agreed upon in writing. Quotes must remain valid for 180 days from submission. The State of Illinois Standard Terms and Conditions (Version 23.2) apply; vendors must maintain general commercial liability insurance of $1 million per occurrence and $2 million annual aggregate, plus auto liability and workers' compensation as required by law.