Set Up - U-Shape Conference Room Set Up.docx

This is a conference room setup specification document for the State of Illinois related to a September 9-10, 2026 Quarterly Board Meeting venue procurement in the Metro East Illinois region. The setup requirements include a U-shaped conference table configuration accommodating 21 attendees, equipped with 10 tabletop microphones positioned on the U-shape, an 8-foot screen, and an A/V cart. The layout designates seating on three sides of the U-shape with an open side facing a podium with microphone. Additional space requirements include theatre-style seating for 80-100 people, a beverage station, and a small table with two chairs.

The document provides detailed spatial planning requirements for the venue but does not specify pricing terms, set-aside provisions, incumbent information, funding sources, or contract duration details. The specification focuses exclusively on the physical setup and audio-visual requirements necessary to accommodate both the board meeting participants and a larger audience capacity, indicating the venue must provide flexible space configuration and professional conferencing equipment.