Board Pricing Table template Sept 2026_.xlsx
XLSX spreadsheet 16 KB Posted
- Solicitation number
- 27-569LETSB-LETSB-B-53081
- Issued by
- Illinois
About this file
This is a pricing itemization template for the Illinois Law Enforcement Training Standards Board (ILETSB) September 9-10, 2026 quarterly board meeting venue located in Metro East Illinois. The RFQ solicits bids for a two-day event requiring a general session meeting space of 4,000 square feet, a breakout room for specified time periods (Wednesday 1:00-6:00 p.m. and Thursday 7:30-9:00 a.m.), tables, chairs, and flags arranged per specifications, and comprehensive audio-visual equipment and services. Audio-visual requirements include a minimum of 12 push-to-talk microphones, mixer(s) and amplification devices, speakers, reverberation minimization devices if needed, a floor-standing podium with gooseneck microphone, an LCD projector with minimum 3,000 lumens output with appropriate cabling and AV cart, an 8-foot tripod screen, Wi-Fi access and hardwired LAN connection with XLR audio integration, and labor costs for AV setup and dismantle across both days with applicable service charges.
Consumables required include Day 1 coffee service (3 gallons), hot tea service (1 gallon), and water service; Day 2 buffet breakfast for 75 persons with required menu details, coffee service (3 gallons), hot tea service (1 gallon), and water service. Lodging accommodations must be provided for 40 board members at standard room rates, plus applicable lodging taxes and parking costs if not complimentary. Bidders shall submit all pricing through the template provided, with costs itemized by category (room and equipment, audio-visual equipment and services, consumables, and lodging), and the total lowest quote entered into Bidbuy Line Item #1. Bidders must attach detailed breakfast menu information for Thursday morning service with their proposals.
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Other files
| File | Type | Posted |
|---|---|---|
| RFQ SEPT 2026.pdf | ||
| Set Up - U-Shape Conference Room Set Up.docx | DOCX document | |
| v. 23.2- standard-terms-and-conditions~9.pdf |
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Text version
Sheet1
ILETSB SEPTEMBER 9-10, 2026 BOARD MEETING
PRICING ITEMIZATION TABLE
| Room and Equipment Cost Breakdown (2 day event) | |||
| Item | Cost | ||
| a.) General Session meeting space with 4,000 sq feet of usable meeting space. (2 days) Proposed location: | $ - 0 | ||
| b.) Breakout room for Wed 1:00-6:00 pm and Thurs 7:30-9:00 am. Please see RFQ for more information. Proposed location: | $ - 0 | ||
| c.)Tables, chairs, and flags: arranged as described in RFQ. | $ - 0 | ||
| d.) Audio Visual Equipment and Services for 2 days. | Line Item Cost | ||
| Push-to-talk microphones (minimum of 12) | $ - 0 | ||
| Mixer(s), amplification devices, and speakers | $ - 0 | ||
| Reverberation minimization devices (if needed) | $ - 0 | ||
| Floor-standing podium with one gooseneck microphone | $ - 0 | ||
| LCD projector (minimum 3,000 lumens) with appropriate cabling and AV cart | $ - 0 | ||
| 8-foot tripod screen (not ceiling-mounted) | $ - 0 | ||
| Wi-Fi access (if not included in the cost of the meeting room) AND hardwired LAN connection; XLR connection for audio integration | $ - 0 | ||
| Labor costs for AV setup and dismantle. AV Tech for 2 days | $ - 0 | ||
| Applicable service charges or gratuities | $ - 0 | ||
| Total Audio Visual Equipment and Services for 2 days | $ - 0 | $ - 0 | |
| Total Cost of Banquet Fee: | $ - 0 |
| Consumables | ||||
| Description | Quantity | Price Per | Total Cost | |
| Day 1: Coffee Service (per gallon) | 3 | $ - 0 | $ - 0 | |
| Day 1: Hot Tea Service (per gallon) | 1 | $ - 0 | $ - 0 | |
| Day 1: Water Service (per gallon) | $ - 0 | $ - 0 | ||
| Day 2: Buffet Breakfast (per person, as described in RFQ, and must provide menu) | 75 | $ - 0 | $ - 0 | |
| Day 2: Coffee Service (per gallon) | 3 | $ - 0 | $ - 0 | |
| Day 2: Hot Tea Service (per gallon) | 1 | $ - 0 | $ - 0 | |
| Day 2: Water Service (per gallon, if charged) | $ - 0 | $ - 0 | ||
| Service Charge (if applicable) | $ - 0 | |||
| Total Cost of the Consumables: | $ - 0 |
| Lodging | |||
| Description | Quantity | Price Per | Total Cost |
| Overnight accommodations paid for by Board | 40 | $ - 0 | $ - 0 |
| Applicable Taxes for Lodging | $ - 0 | $ - 0 | |
| Parking for Board staff, if not free parking | $ - 0 | ||
| Total Cost of Lodging: | $ - 0 |
| TOTAL LOWEST QUOTE (Please Enter Total in Bidbuy Line Item #1): | $ - 0 | |
| Please attach details or a breakdown of menu to be served Thursday morning. | ||
| NOTE: | *Standard Room per night | per night* |
| *To be paid by guest |
Sheet2
| Audio Visual Equipment (2 Days) |
| Push-to-talk microphones (minimum of 12) |
| Mixer(s), amplification devices, and speakers |
| Reverberation minimization devices (if needed) |
| Floor-standing podium with one gooseneck microphone connected to speakers |
| LCD projector (minimum 3,000 lumens) with appropriate cabling and AV cart |
| 8-foot tripod screen (not ceiling-mounted) |
| Wi-Fi access (if not included in the cost of the meeting room) |
| Labor costs for AV setup and dismantle |
| Applicable service charges or gratuities |
| Optional: direct recording to a portable device (e.g., thumb drive) |
File details come from the government source that posted it. Updated .