Sebastian Municipal Golf Course Maintenance
Closed State & local contract opportunity
- Solicitation number
- 25-12-RFP
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- UNSPSC code
- Point of contact
-
- Jessica Graham jessgraham@cityofsebastian.org (772) 388-8231
Updated .
About this opportunity
The City of Sebastian, Florida is seeking a comprehensive golf course maintenance contractor for the Sebastian Municipal Golf Course (SMGC) through Request for Proposal (RFP) 25-12-RFP. The procurement covers maintenance services for an approximately 180-acre golf course facility, which includes 4 acres of putting greens, 5 acres of tees, 35 acres of fairways, 60 acres of rough, 5 acres of sand bunkers, and 10,000 linear feet of lakes and ponds. Qualified contractors must currently perform maintenance on at least five 18-hole golf courses in the Southeastern United States, possess a Restricted Use Pesticide License, and provide a full-time Golf Course Superintendent. The evaluation process will assess proposals across four weighted categories: Overview and Organization (20 points), Technical Approach (36 points), Past Performance (12 points), and Calculated Formula Pricing (32 points). Key dates include a March 17, 2025 question deadline, March 27, 2025 proposal submission deadline, an evaluation meeting on April 3, 2025, and a tentative contract award recommendation on April 23, 2025. The initial contract period is five years (September 1, 2025 to September 30, 2030), with one potential five-year renewal option.
The solicitation does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The incumbent contractor is International Golf Maintenance, Inc., which has been managing the course under a contract dating back to September 25, 2014. The current maintenance contract costs were $649,554 in fiscal year 2024 and are projected at $714,800 for fiscal year 2025, with the city's total maintenance budget for fiscal year 2024-25 being $803,935. The city will provide supporting infrastructure including electrical, water, and sewer utilities, repair parts for the irrigation system, and a storage facility. In the recent bid opening, four contractors submitted proposals: Brightview Landscape Services, Inc.; International Golf Maintenance; Oliphant Haltom LLC; and SSS Down to Earth Opco, LLC. The city will pay the contractor in twelve equal monthly payments, with potential price adjustments annually based on the Southeastern Consumer Price Index, not to exceed 3% per year. The water supply for course maintenance comes from an artesian well with a 49.8 million gallon annual withdrawal limit.
Opportunity text
The following General Scope of Work will be an overall outline for agronomic, horticultural, and maintenance practices for the Sebastian Municipal Golf Course (SMGC). The General Scope of Work lists the overall requirements sought by the City in order to ensure that SMGC's greens, tees, fairway/roughs, sand bunkers, driving range and bodies of water are managed at or above satisfactory levels for the recreating public. Also included are the landscape maintenance procedures for the golf course, clubhouse and all other structures throughout the golf course property. Adjustments in maintenance procedures can occasionally be expected due to changes in climatic conditions and golf course traffic. Total SMGC acreage is approximately 180 acres, putting green acreage is approximately 4 acres, tee acreage is approximately 5 acres, fairway acreage is approximately 35 acres, rough acreage is approximately 60 acres, sand bunker acreage is approximately 5 acres and linear feet of lakes and ponds is approximately 10,000 linear feet. All solicitations are posted on VendorLink (https://www.myvendorlink.com/). It is the sole responsibility of interested parties to monitor VendorLink for solicitation opportunities and updates.
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