G_-_25-12-RFP_Sebastian_Municipal_Golf_Course_Maintenance_Bid_Opening_Agenda.pdf

This document is a Proposal Opening Agenda from the City of Sebastian, Florida, for RFP 25-12-RFP, Sebastian Municipal Golf Course Maintenance. The proposal opening was conducted on Thursday, March 27, 2025, at 2:10 p.m. Local Time, with proposals due at 2:00 p.m. that same day. Four contractors submitted proposals with proposal security: Brightview Landscape Services, Inc.; International Golf Maintenance; Oliphant Haltom LLC; and SSS Down to Earth Opco, LLC. The Evaluation Committee will review the proposals, with all communication to be posted on VendorLink. A Cone of Silence is in effect until the RFP is awarded, with a tentative award date in January 2025.

The proposal involves comprehensive maintenance services for the Sebastian Municipal Golf Course, covering approximately 180 acres including 4 acres of putting greens, 5 acres of tees, 35 acres of fairways, 60 acres of rough, and 5 acres of sand bunkers. The initial contract period is set for five years (September 1, 2025 to September 30, 2030), with one potential five-year renewal option. The current maintenance contract costs were $649,554 in fiscal year 2024 and projected at $714,800 for fiscal year 2025, with the city's total maintenance budget for fiscal year 2024-25 being $803,935. The city will provide supporting infrastructure, and the contractor will be paid in twelve equal monthly payments, with potential annual price adjustments based on the Southeastern Consumer Price Index, not to exceed 3% per year.