F_-_25-12-RFP_Sebastian_Municipal_Golf_Course_Maintenance_Addendum_2.pdf

Procurement Division 1225 Main Street, Sebastian, FL 32958 Phone: 772-388-8231

(Rev. 12/2024) Page 1 of 3

Addendum No. 2

POSTING DATE: March 20, 2025

25-12-RFP

Sebastian Municipal Golf Course Maintenance

The original Request for Proposal shall remain in full force and effect, except as modified herein, which shall take precedence over any contrary provisions in the prior documents.

SECTION I: CLARIFICATIONS

• N/A

SECTION II: QUESTIONS

• Question 1: I was still unclear on the 5% bid bond and the 10% performance bond.

I understand that if awarded, we need the 10% bid bond but unclear on the 5% bid bond and what form of info do you need with that? Is that a check that won’t be cashed? A note from a surety company saying that they will put the surety bond up or a cashiers check?

• Answer: The Proposal Security Form has been included in this addendum.

Proposers can submit this form, or a contractor may file an alternative form of security in cash, a money order, a certified check, a cashier’s check, or a domestic corporate bond, note, or debenture as authorized in s. 625.317. The electronic proposal security shall be issued by a company with a registered agent in Florida. Personal or business checks are not acceptable.

The successful Proposer's proposal security will be retained until the Proposer has executed the agreement and furnished the required Performance Bonds, at which point the Proposal Security will be returned. If the successful Proposer fails to execute and deliver the agreement and provide the required Bonds within fifteen (15) days of the Notice of Award, the City may annul the Notice of Award, and the Proposal Security of that Proposer will be forfeited.

The City may retain the Proposal Security of any Proposer the City believes has a reasonable chance of receiving the award until the ninety-first (91st) day after the Proposal Opening. If the proposer submits an alternative form of security (cash, money order, a certified check, a cashier’s check), the City will return the security after the ninety-first (91st) day after the Proposal Opening.

Procurement Division 1225 Main Street, Sebastian, FL 32958 Phone: 772-388-8231

(Rev. 12/2024) Page 2 of 3

SECTION III: REVISIONS TO THE SCOPE OF WORK

• N/A

SECTION IV: ATTACHMENTS

• Proposal Security

Sincerely, Jessica Graham, CPPB Procurement/Contracts Manager

Acknowledgment of Addendum No. 2 by Contractor The Respondent hereby acknowledges receipt of the following Addendum:

This addendum shall be completed and signed by an authorized representative and returned with the solicitation submittal. The Acknowledgment of the addendum receipt will become an integral part of the solicitation document. Acknowledging receipt of this Addendum, the undersigned understands and accepts the foregoing solicitation changes and clarifications.

All other bid terms, conditions, and specifications as originally issued remain unchanged

Printed Name Signature

Title Date

Failure to complete and submit this form with your bid package may result in the rejection of your bid

Proposal Security

KNOWN ALL MEN BY THESE PRESENTS, that we _________________________ (hereinafter called Principal) and _________________________ (hereinafter called the Surety) a corporation chartered and existing under the Laws of the State of _________________________ with its principal offices in the City of _________________________ and authorized to do business in the State of Florida, in the full and just sums of ____________ Dollars ($____________) good and lawful money of the United States of America, to be paid upon demand of the City of Sebastian, Florida to which payment will and truly be made, we bind ourselves, our heirs, executors, administrators, and assigns, jointly and severally and firm these presents.

WHEREAS, the Principal has submitted to the City of Sebastian, Florida, a proposal for services under 25-12-RFP, Sebastian Municipal Golf Course Maintenance, and

WHEREAS, the Principal desires to file this bond in accordance with law, in lieu of a certified cashier’s check or otherwise required to accompany this Proposal, and

WHEREAS, the City requires a financial statement of the Surety Company to be included as a part, of this contract and the Surety Company must appear on the Treasury Department’s most current list (Circular 570 as amended).

NOW, THEREFORE: the conditions of this obligation are such that if the Bid is accepted, the Principal shall, within fifteen (15) days after the receipt of notification of the acceptance thereof, execute a contract in accordance with the Bid and upon the terms and condition of such Bid, in the form and manner required by the City, and execute a sufficient and satisfactory Public Construction Bond or separate Payment and Performance Bonds payable to the City, in an amount not less than the total contract price, as indicated by the approximate quantities shown in the Bid, in form and with security satisfactory to the City, then this obligation to be void; otherwise to be and remain in full force and virtue in law; and the surety shall, upon the failure of the Principal to comply with any or all of the foregoing requirements within the time specified above, immediately pay to the aforesaid City upon demand, the amount hereof in good and lawful money of the United States of America, not as a penalty, but as liquidated damages.

IN TESTIMONY WHEREOF, the Principal and Surety have caused these presents to be duly signed and sealed this ______ day of ___________________, 2025.

ATTEST: PRINCIPAL:

Name and Title Name and Title

ATTEST: SURETY:

Name and Title Name and Title