K_-_25-12-RFP_Sebastian_Municipal_Golf_Course_Maintenance_Intent_to_Award_Package.pdf

This document is an Intent to Award letter from the City of Sebastian, Florida, for RFP 25-12-RFP regarding Municipal Golf Course Maintenance. The Evaluation Committee met on April 10, 2025, to review proposals for maintaining the Sebastian Municipal Golf Course, with Brightview Landscape Services, Inc. identified as the highest-ranked finalist. The city intends to enter contract negotiations with Brightview, with a contingency plan to move to the second and third-ranked firms if initial negotiations are unsuccessful. The contract will cover comprehensive golf course maintenance for an approximately 180-acre facility, including 4 acres of putting greens, 5 acres of tees, 35 acres of fairways, 60 acres of rough, and 5 acres of sand bunkers.

The proposal tabulation shows four bidders: Brightview Landscape Services (scoring 87.72 points and ranking first), Oliphant Haltom LLC (84.74 points), International Golf Maintenance (84.67 points), and SSS Down to Earth Opco, LLC (77.85 points). The evaluation criteria included weighted scores for Overview and Organization (20 points), Technical Approach (36 points), Past Performance (12 points), and Calculated Formula Pricing (32 points). The proposed contract period is five years, from September 1, 2025, to September 30, 2030, with a potential five-year renewal option. The current maintenance budget for fiscal year 2024-25 is $803,935, with the contractor to be paid in twelve equal monthly installments and potential annual price adjustments based on the Southeastern Consumer Price Index, not exceeding 3% per year.