SBE-AU23-FY27 UPS Systems

The Illinois State Board of Education (ISBE) has issued Request for Quote (RFQ) SBE-AU23-FY27 for UPS Systems Maintenance services with a submission deadline of April 28, 2026. This procurement seeks a qualified vendor to provide comprehensive maintenance and support for four APC Symmetra LX1600 uninterruptible power supply (UPS) units on a contract term running from July 1, 2026, through June 30, 2027. The scope of work includes on-site service and maintenance with a 5x8 next-day response time, full parts and labor coverage for both UPS and battery systems, and semi-annual preventive maintenance service visits. Bidders must provide all-inclusive pricing with no price increases permitted post-submission, though ISBE reserves the right to obtain the lowest price if vendors offer price decreases. The vendor must maintain comprehensive insurance coverage including General Commercial Liability ($1,000,000 per occurrence/$2,000,000 annual aggregate), Auto Liability ($1,000,000 per occurrence), Worker's Compensation as required by state law, and Professional Liability Insurance ($1,000,000 per claim/$1,000,000 annual aggregate). All expenses, including travel costs, must be fully absorbed by the selected vendor. Interested vendors should direct inquiries to Ally Cooper at acooper@isbe.net or 217-782-3096, and quoted prices must remain valid for 30 days from the date of submission.

The procurement encourages small business participation, with registration as a small business with the State of Illinois specifically noted as desirable. While no explicit disadvantaged enterprise set-asides are mentioned in the available documentation, the RFQ reserves ISBE's right to reject any or all offers and to award by item or portion thereof, providing flexibility in the award determination. No incumbent vendor information or specific budget allocation is disclosed in the procurement materials. The evaluation will be based on the vendor's ability to meet the specified service requirements, insurance obligations, and pricing competitiveness. No specific award value or budget range has been publicly listed for this procurement, requiring interested vendors to submit their quotes for consideration.