San Rafael Bridge Seismic Retrofit (BHLS-5064(101))

The City of Pasadena is soliciting professional services proposals for the San Rafael Bridge Seismic Retrofit Project (BHLS-5064(101)), seeking a qualified Structural Engineer licensed in California to prepare environmental documentation, preliminary design, final plans, specifications, and estimates, along with right-of-way and regulatory permit support services. The project aims to improve the existing San Rafael Bridge, a cast-in-place concrete arch structure built in 1922 over the Arroyo Seco Channel, to meet current seismic codes and standards. Proposals will be evaluated on a points-based system across six categories: experience (25 points), organization and qualification of key personnel (25 points), project approach and methodology (25 points), scope of services (10 points), schedule of work (10 points), and references (5 points). The RFP was released on February 28, 2025, with a mandatory pre-proposal meeting scheduled for March 11, 2025, at 9:00 am via Microsoft Teams. Proposal submissions are due by April 10, 2025, at 2:00 pm, with a contract term initially set for three years and two optional one-year extensions subject to City Manager approval.

The procurement has a Disadvantaged Business Enterprise (DBE) goal of 14 percent, with proposers required to make good faith efforts to meet this participation target. The project will be funded through a combination of local funds and federal Highway Bridge Program (HBP) funds, with specific requirements for DBE participation that include certification through the California Unified Certification Program. Proposers must submit detailed technical proposals not exceeding 50 pages, along with various required certifications and compliance documents related to federal, state, and local regulations. Insurance requirements are comprehensive, including Commercial General Liability ($1,000,000 per occurrence), Automobile Liability ($1,000,000 per accident), Workers' Compensation with statutory limits, and Professional Liability (Errors and Omissions) insurance with $10,000,000 per occurrence and aggregate. The City reserves the right to negotiate with the most qualified firm and will evaluate proposals based on technical merit, with the price proposal evaluated separately. While no incumbent vendor is specified, the project represents a critical infrastructure improvement for the City of Pasadena, focusing on enhancing the seismic resilience of a historic bridge structure.