San_Rafael_Bridge_Seismic_Retrofit_(BHLS-5064(101))_(Addendum_#1_Revision).pdf

REQUEST FOR PROPOSALS

SAN RAFAEL BRIDGE SEISMIC RETROFIT (BHLS-

5064(101))

FOR THE

PUBLIC WORKS DEPARTMENT, ENGINEERING

CITY OF PASADENA, CALIFORNIA

Request for Proposals - San Rafael Bridge Seismic Retrofit (BHLS-5064(101)) Release Date: Friday, February 28, 2025

Attachments:

A - As-Built Plans B - Special Insurance Requirements - Professional Services (San Rafael Bridge Seismic Retrofit Design) 2021.1 C - Title VI Assurances D - Master Services Contract E - Sample-Cost-Proposal-1-For-Contracts-with-Cost-Plus-Fixed-Fee-or-Lump-Sum F - ca-safe-harbor-rate-form (if applicable) H - IG_Certification_Indirect_Costs_Financial_Management_System_v2 I - IG_FDR_Request_Form (if applicable)

J - PROOF OF AUTHORITY

K - DESIGNATED REPRESENTATIVESdocx L - Consultant Listing and Proposer Certification M - REQUIRED FORMS - AAs - SIG-LEGAL-STATUS - DECLARATION OF NONCOLUSION 08022024 v2 N - Pasadena_Taxpayer_Protection_Amendment_Disclosure (2)

O - CONFLICT_OF_INTEREST (5)

P - DISQUALIFICATION_DISCLOSURE (4)

Q - Public Contract Code Disclosures R - Civil Litigation History Certification S - Non-Lobbying Certification T - 10Q - Disclosure of Lobbying Activities (if applicable) U - Unique Entity ID (SAM) V - Debarment and Suspension Certification W - 10-I-Notice_To_Proposers_DBE_Information - San Rafael X - 10-O1-Consultant-Proposal-DBE-Commitment Y - 15H - Proposer Good Faith Efforts Z - 10-O2-Consultant-Contract-DBE-Commitment (for refeence) AA - FormW-9-Request for Taxpayer Identification Number and Certification (for reference) BB - 17F - Final Report-Utilization of DBE and First-Tier Subcontractors (for reference) CC - Federal Wage Determinations - 02.21.25

1. Introduction

1. Summary

The City of Pasadena is soliciting proposals from qualified firms to provide professional services for Preparation of Environmental Document, Preliminary Design, Final Plans, Specifications and Estimate, Right of Way and Regulatory Permit Support Services for the San Rafael Bridge Seismic Retrofit Project (BHLS-5064(101)).

2. Background

The City of Pasadena is an ethnically diverse community that is home to approximately 142,017 people. Pasadena is the ninth-largest city in Los Angeles County. It is one of the primary cultural centers of the San Gabriel Valley. The City covers approximately 22.5 square miles, with an average of ten residents per acre. The median age of its residents is approximately 36.9 years.

There are over 100,000 jobs in a wide variety of industries in the City of Pasadena.

The City of Pasadena, in cooperation with the California Department of Transportation (Caltrans), proposes to improve the existing San Rafael Bridge to meet current seismic codes and standards through the use of local funds and federal Highway Bridge Program (HBP) . The San Rafael Bridge is a cast-in-place concrete arch structure built in 1922 over the Arroyo Seco Channel. The bridge consists of two parallel identical arch ribs which support non-prismatic spandrel columns.

Repairs to the bridge were performed in 1992, however, the plans indicate that no seismic improvements on the bridge were completed during the repair. The proposed project would not change any of the existing conditions inside the Arroyo Seco channel.

The primary objectives of the proposed project are to provide adequate seismic stability for the bridge structure should a maximum credible earthquake occur.

3. Contact Information

Deadline for Questions

The deadline to submit questions related to this solicitation is Tuesday, April 1, 2025, prior to 2:00 pm.

Questions regarding this solicitation should be submitted directly through the City's eProcurement Portal Q&A function. Do not contact any City employee or official regarding this solicitation. Any questions submitted after the date and time specified may not be considered.

Procurement Contact:

Antonio Watson awatson@cityofpasadena.net

(626) 744-8382

Tony Eskandary Associate Engineer Email: teskandary@cityofpasadena.net Phone: (626) 744-6768 Department:

Public Works Department, Engineering

4. Timeline

Release Project Date February 28, 2025

Pre-Proposal Meeting (Mandatory) March 11, 2025, 9:00am https://teams.microsoft.com/l/meetup-join/19%3ameeting_OWZlYjNhNTAtZmJmMS00 ZDQzLWJiNGEtNDA5OWQwZTUwNDVl%40thre ad.v2/0?context=%7b%22Tid%22%3a%2282d9f c00-2c66-4402-a28f-c6bcdc32e491%22%2c%22Oid%22%3a%224dd 7d6b6-fdec-4384-be5c-948ce61e97fd%22%7d

Question Submission Deadline April 1, 2025, 2:00pm

Proposal Submission Deadline April 10, 2025, 2:00pm mailto:teskandary@cityofpasadena.net tel:(626)744-6768 https://teams.microsoft.com/l/meetup-join/19%3ameeting_OWZlYjNhNTAtZmJmMS00ZDQzLWJiNGEtNDA5OWQwZTUwNDVl%40thread.v2/0?context=%7b%22Tid%22%3a%2282d9fc00-2c66-4402-a28f-c6bcdc32e491%22%2c%22Oid%22%3a%224dd7d6b6-fdec-4384-be5c-948ce61e97fd%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OWZlYjNhNTAtZmJmMS00ZDQzLWJiNGEtNDA5OWQwZTUwNDVl%40thread.v2/0?context=%7b%22Tid%22%3a%2282d9fc00-2c66-4402-a28f-c6bcdc32e491%22%2c%22Oid%22%3a%224dd7d6b6-fdec-4384-be5c-948ce61e97fd%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OWZlYjNhNTAtZmJmMS00ZDQzLWJiNGEtNDA5OWQwZTUwNDVl%40thread.v2/0?context=%7b%22Tid%22%3a%2282d9fc00-2c66-4402-a28f-c6bcdc32e491%22%2c%22Oid%22%3a%224dd7d6b6-fdec-4384-be5c-948ce61e97fd%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OWZlYjNhNTAtZmJmMS00ZDQzLWJiNGEtNDA5OWQwZTUwNDVl%40thread.v2/0?context=%7b%22Tid%22%3a%2282d9fc00-2c66-4402-a28f-c6bcdc32e491%22%2c%22Oid%22%3a%224dd7d6b6-fdec-4384-be5c-948ce61e97fd%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OWZlYjNhNTAtZmJmMS00ZDQzLWJiNGEtNDA5OWQwZTUwNDVl%40thread.v2/0?context=%7b%22Tid%22%3a%2282d9fc00-2c66-4402-a28f-c6bcdc32e491%22%2c%22Oid%22%3a%224dd7d6b6-fdec-4384-be5c-948ce61e97fd%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OWZlYjNhNTAtZmJmMS00ZDQzLWJiNGEtNDA5OWQwZTUwNDVl%40thread.v2/0?context=%7b%22Tid%22%3a%2282d9fc00-2c66-4402-a28f-c6bcdc32e491%22%2c%22Oid%22%3a%224dd7d6b6-fdec-4384-be5c-948ce61e97fd%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OWZlYjNhNTAtZmJmMS00ZDQzLWJiNGEtNDA5OWQwZTUwNDVl%40thread.v2/0?context=%7b%22Tid%22%3a%2282d9fc00-2c66-4402-a28f-c6bcdc32e491%22%2c%22Oid%22%3a%224dd7d6b6-fdec-4384-be5c-948ce61e97fd%22%7d

2. General Instructions

1. NOTICE REGARDING DISCLOSURE OF CONTENTS OF DOCUMENT

All responses to this Request for Proposal (RFP) accepted by the City of Pasadena (City) shall become the exclusive property of the City. At such time as the City Manager recommends a contractor to the City Council, and such recommendation, with any recommended contract appears on the Council agenda, all proposals accepted by the City shall become a matter of public record and shall be regarded as public, with the exception of those elements of each proposal which are defined by the contractor as business or trade secrets and plainly marked as "Trade Secret", "Confidential" or "Proprietary". Each element of a proposal which a contractor desires not to be considered a public record must be clearly marked as set forth above, and any blanket statement (i.e. regarding entire pages, documents or other non-specific designations) shall not be sufficient and shall not bind the City in any way whatsoever. If disclosure is required or permitted under the California Public Records Act or otherwise by law, the City shall not in any way be liable or responsible for the disclosure of any such records or part thereof.

2. DEFINITIONS

The words (A) "City", (B) "Department", (C) "Director", or (D) "Contractor", as used in this RFP, shall be understood to refer respectively to (A) the City of Pasadena, California; (B) the several departments therein; (C) the directors of the several City departments; or any of their properly authorized assistants; and ( D) the person, firm or corporation with whom the contract is made by said City or the agent or legal representative who may be appointed to represent such person, firm or corporation in the signing and performance of said contract.

3. ELIGIBILITY REQUIREMENTS

Proposer must possess and provide the following licenses or certifications to be deemed qualified to perform the work specified:

Structural Engineer (SE) Licensed by the State of California

4. FEDERAL FUNDING SOURCE - DBE REQUIREMENTS

This procurement is funded by CALTRANS. Vendors must submit all required documents with their proposal.

The Project will utilize federal funds from Highway Bridge Program (HBP) and local funding sources. Therefore, the Contract is subject to certain federal requirements, including, but not limited to: state and federal prevailing wage regulations; Equal Employment Opportunity; 49 CFR 26 entitled "Participation by Disadvantaged Business Enterprises ("DBE") in Department of Transportation Financial Assistance Programs", Small Business Enterprise ("SBE"), Minority Business Enterprise ("MBE"), and Women's Business Enterprise ("WBE") utilization.

The DBE goal for the San Rafael Bridge Seismic Retrofit and Rehabilitation Project was established at fourteen (14) percent. Refer for Exhibit 10-I: Notice to Proposers DBE Information for more detail.

Consultant shall meet the DBE goal or demonstrate that they made adequate Good Faith Efforts (GFE) to meet this goal. It is the Consultant’s responsibility to verify at date of proposal opening that the DBE firm is certified as a DBE by using the California Unified Certification Program (CUCP) database and possesses the most specific available North American Industry Classification System (NAICS) codes and work code applicable to the type of work the firm will perform on the contract. Additionally, the Consultant is responsible to document the verification record by printing out the CUCP data for each DBE firm. A list of DBEs certified by the CUCP can be found at https://dot.ca.gov/programs/civil-rights/dbe-search.

Consultants are required to complete Exhibit 10-O1 with the proposal and Exhibit 10-O2 with contract execution. Additionally, the successful Consultant(s) shall be required to complete the Exhibit 17-F: Final Report-Utilization of Disadvantaged Business Enterprise (DBE) and First Tier Subcontractors of the Caltrans LAPM at project completion. See Attachments for details and required forms.

5. PRE-PROPOSAL MEETING

See the "Timeline" in the Introduction section (#Introduction). If there is a Mandatory pre-proposal meeting, bidders/proposers are required to attend at the time, date, and location included in the Timeline. If there is a Non-Mandatory pre-proposal meeting, bidders/proposers are not required to attend.

Each bidder/proposer will have the opportunity to clarify and ask questions regarding the Specifications. The Pre-Proposal Meeting will be held at the time, date, and location in the Timeline of this solicitation.

TEAMS CONFERENCE CALL INFORMATION:

Tuesday, March 11, 2025 at 9:00am.

• https://teams.microsoft.com/l/meetup-join/19%3ameeting_OWZlYjNhNTAtZmJmMS00ZDQzLWJiNGEtNDA5OWQwZTUwNDVl%4 0thread.v2/0?context=%7b%22Tid%22%3a%2282d9fc00-2c66-4402-a28f-c6bcdc32e491%22%2c%22Oid%22%3a%224dd7d6b6-fdec-4384-be5c- 948ce61e97fd%22%7d

• Meeting ID: 278 361 149 724

• Passcode: 8oz9nj7G

• Dial in by phone

• +1 213-493-7443,,691037357# United States, Los Angeles

• Phone conference ID: 691 037 357#

6. PROPOSAL SUBMISSION AND DELIVERY INSTRUCTIONS

https://dot.ca.gov/programs/civil-rights/dbe-search https://procurement.opengov.com/portal/pasadena/projects/116778/document?section=1070805 https://teams.microsoft.com/l/meetup-join/19%3ameeting_OWZlYjNhNTAtZmJmMS00ZDQzLWJiNGEtNDA5OWQwZTUwNDVl%40thread.v2/0?context=%7b%22Tid%22%3a%2282d9fc00-2c66-4402-a28f-c6bcdc32e491%22%2c%22Oid%22%3a%224dd7d6b6-fdec-4384-be5c-948ce61e97fd%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OWZlYjNhNTAtZmJmMS00ZDQzLWJiNGEtNDA5OWQwZTUwNDVl%40thread.v2/0?context=%7b%22Tid%22%3a%2282d9fc00-2c66-4402-a28f-c6bcdc32e491%22%2c%22Oid%22%3a%224dd7d6b6-fdec-4384-be5c-948ce61e97fd%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OWZlYjNhNTAtZmJmMS00ZDQzLWJiNGEtNDA5OWQwZTUwNDVl%40thread.v2/0?context=%7b%22Tid%22%3a%2282d9fc00-2c66-4402-a28f-c6bcdc32e491%22%2c%22Oid%22%3a%224dd7d6b6-fdec-4384-be5c-948ce61e97fd%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OWZlYjNhNTAtZmJmMS00ZDQzLWJiNGEtNDA5OWQwZTUwNDVl%40thread.v2/0?context=%7b%22Tid%22%3a%2282d9fc00-2c66-4402-a28f-c6bcdc32e491%22%2c%22Oid%22%3a%224dd7d6b6-fdec-4384-be5c-948ce61e97fd%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OWZlYjNhNTAtZmJmMS00ZDQzLWJiNGEtNDA5OWQwZTUwNDVl%40thread.v2/0?context=%7b%22Tid%22%3a%2282d9fc00-2c66-4402-a28f-c6bcdc32e491%22%2c%22Oid%22%3a%224dd7d6b6-fdec-4384-be5c-948ce61e97fd%22%7d tel:+12134937443,,691037357

The Proposal shall provide clear and sufficient detail to enable the City’s Selection Committee to evaluate the responsiveness and quality of the proposal to each of the RFP requirements listed in “Submittal Checklist”. Although some factors may be weighted more heavily than others, all factors are considered necessary for a responsive submittal.

A. Parties interested in responding are required to submit proposals electronically through the City of Pasadena's eProcurement Portal no later than 2:00 pm on Thursday, April 10, 2025. Please upload sufficiently early electronically through the city's eProcurement Portal before the time and day listed in the Notice Inviting Proposals. Proposals must be received in the system prior to the deadline.

B. Proposer shall also submit three (3) bound copies and one (1) unbound original copy of the proposal to the following address, no later than three (3) business days after proposal submission deadline. Only one (1) unbound copy of the price proposal shall be provided in a separate, sealed envelope from the technical proposal.

Tiffiny Chen

City of Pasadena, Department of Public Works

100 N Garfield Avenue, RM N306, Pasadena, CA 91101

A. The Proposal must be submitted in a three-ring binder with tabs identifying each section as indicated below. Attachments must be clearly identified. The front of the binder must indicate the RFP name and Proposer’s name and address. The entire proposal must be formatted on standard-size 8½”x11” pages; 12 point font only and organized as listed under Mandatory Contents. The "Technical Proposal" components of the proposal (Mandatory Contents a thru g) can be no more than 50 grand total pages. The page count does not include required forms and/or certifications that must be submitted with the proposal.

Mandatory Contents

1. Cover Letter

2. Table of Contents

3. Qualifications

a. Experience

b. Organization and Qualification of Key Personnel

c. Project Approach and Methodology

4. Scope of Services to be Provided

5. Schedule of Work

6. References

7. Additional Data (if applicable)

8. Required Certifications and Forms (Refer to the Submittals/Checklist Section for more information) https://procurement.opengov.com/portal/pasadena

9. Price Proposal - shall be submitted separately in the Submittals/Checklist Section and in a separate, sealed envelope with the hardcopies provided (refer to Item B. of this provision)

NOTE: Should any discrepancy be discovered between the electronic and hardcopy submission, the electronic submission provided through the City of Pasadena's eProcurement Portal shall govern and be enforced.

7. TECHNICAL PROPOSAL CONTENT REQUIREMENTS

• Cover Letter

A. Shall be a maximum one-page letter including the name and address of the organization submitting the proposal; whether the proposing firm is an individual, partnership, corporation or joint venture; and the name, mailing/e-mail addresses, and telephone/fax numbers the contact person who will be authorized to make representations for the organization. The Proposer's license number of the company and the name of the person who will serve as the Proposer's project contact shall be included.

• Table of Contents

A. Provide a Table of Contents that outlines the contents of the submittal and corresponding page numbers. Dividers shall separate and identify the sections described below.

• Experience

A. Detailed description of a minimum of three (3) similar projects successfully completed by the Proposer in the past five (5) years;

B. Relevant experience illustrating the Proposer's capabilities, which must include description of work and specifically managed by the proposed designated Project Manager for this Project;

C. Relevant experience with Federally funded projects, specifically in regards to the Highway Bridge Program (HBP);

D. Familiarity with City of Pasadena codes, regulations, and requirements; and

E. Listing of current projects and percent complete.

• Organization and Qualification of Key Personnel

A. Propose adequate and appropriate disciplines of project team.

B. Some or all of team members have previously worked together on similar project(s).

C. Overall organization of the team is relevant to City of Pasadena needs.

D. Indicate the composition of sub-consultants and number of project staff, number of years in the business, facilities available, location where the work will be performed, and experience of your team as it relates to this project.

E. Key positions required to execute the project team’s responsibilities are appropriately staffed based on availability and capability. Provide resumes and references for all key team members, including length of employment with the company, registered discipline, as well as any applicable California License numbers.

F. Include availability and commitment of key positions to this project.

G. If two or more firms are involved in an association or a joint venture for this Project, provide information concerning past associations and outline the working relationship for this Project between the firms, e.g., indicate where management responsibility resides and where quality control, and production coordination will be performed;

• Project Approach and Methodology

A. Provide a detailed description of how the Proposer proposes to approach this project based on these requirements. Identify any required items that may be excessive or unnecessary;

B. Include sufficient discussion of proposed methodologies, techniques, and procedures for each work item;

C. Provide a breakdown and description of tasks;

D. Provide suggestions for any additional services which may enhance the value, the overall economy and effectiveness of the project;

E. Indicate phases, major milestones, and other pertinent information that emphasize the Proposer's understanding of Caltrans requirements and project specific needs.

• Scope of Services to be Provided

A. Include a detailed Scope of Work Statement describing all services to be provided;

B. Describe project deliverables for each phase of your work; and

C. Describe your cost control and budgeting methodology for this project.

• Schedule of Work

A. Provide a project schedule using a Gantt chart.

• References

A. The projects provided under experience shall have the following information included:

1. Contracting Agency

2. Agency contact name, email, and phone number

3. Professional services contract amount

4. Estimated project construction cost

5. Duration of the project

6. Federal/State/Local Funding Source

• Additional Data

A. Shall include any other data the Proposer deems essential to the evaluation of the proposal, i.e., letter of reference, other related projects, etc., or other required documents.

• Required Certifications and Forms

A. Submittals/Checklist Section provides a list of forms that must be completed, signed by an authorized representative, and included as part of the submittal. Failure to submit the required forms may deem the proposal as non-responsive.

8. PRICE PROPOSAL (SEPARATE AND SEALED)

Each Proposer must submit a PRICE Proposal that is separate from the technical proposal and sealed containing all costs associated with the technical proposal. Provide Proposer’s lump-sum price for performing all services and work called for in the SCOPE OF WORK. The Proposer’s lump-sum price shall include, without limitation:

A. all designs, equipment, materials, labor, insurance and bond premiums, home office, jobsite, and other overhead, profit and services relating to the Proposer’s performance of its obligations under the Contract (including all work, equipment, materials, labor, and services provided by subcontractors and intellectual property rights necessary to perform the work);

B. performance of each and every portion of the work

C. all costs of obtaining Government approvals other than Government approvals that are the responsibility of the City of Pasadena;

D. all costs of compliance with Government rules, except to the extent such compliance is the responsibility of the City of Pasadena;

E. all taxes, duties, permits, and other fees or royalties incident to the performance of the

SCOPE OF WORK;

F. payment of all salaries, wages, benefits, and expenses of the Proposer’s employees;

G. compensation for all risks, liabilities, and contingencies assigned to the Proposer; and

H. all other costs needed or incurred to complete the Project.

The Lump Sum Price Proposal must include a breakdown of the cost and shall include:

1. Specifies, at a minimum, the level of effort and hourly rate for Proposer’s key personnel/project position and a detailed breakdown of fees for each sub-consultant as an attachment.

2. Level of Effort is indicated per task/milestone

3. Estimated reimbursable cost schedules shall depict only those expenditures that are exclusive to and in support of the Project scope of services. The proposed estimated reimbursable cost schedule shall include a detailed listable of reimbursables.

The following forms shall also be included in the price proposal envelope/submission.

1. Certification of Indirect Costs and Financial Management System

2. California Safe Harbor Indirect Cost Rate Program forms (if applicable)

3. Financial Document Review form (if applicable)

A contract will not be awarded to a consultant without an adequate financial management and accounting system as required by 48 CFR 16.301-3, 2 CFR 200, and 48 CFR 31.

9. ADDENDA

If any person contemplating submitting a proposal of the items or services listed herein is in doubt as to the true meaning of any part of this RFP, he/she may submit a question through the City's eProcurement Portal Q&A section for an interpretation or correction thereof.

Any interpretation or correction of City specifications will be made only by addendum, duly issued by the City representative(s) identified in this solicitation, above. Addenda (if any) shall be made available on the City's eProcurement system, and sent to each vendor included on the "Followers" list in the City's eProcurement system. A vendor's failure to address the requirements of any and all addenda may result in the response (proposal or bid, or alike) not being considered. If the City determines that a time extension is required for the proposal, the City will issue an addendum that will give the new submission date. The vendor is responsible to register on the City's eProcurement Portal and follow the project named San Rafael Bridge Seismic Retrofit (BHLS-5064(101)) in order to be included in the "Followers" list in the City's eProcurement system to insure they receive all documents including addendums which are available as a download.

The City reserves the right to change any part of these Instructions to PROPOSERS and Specifications any time prior to Deadline for Submissions. Any changes shall be in the form of addenda and will become a part of the Proposal documents and of the contract.

10. LATE, MODIFIED, OR WITHDRAWN PROPOSALS

A. Late submissions of the Proposal cannot be considered unless the late submission was due to mishandling on the part of the City Purchasing and Contracting staff. The Proposals must be successfully submitted on the City's e-procurement portal by the identified Due Date and Time.

B. Any modification of a Proposal is subject to the same conditions applicable to the submission of the initial Proposal. Any interlineation, alteration, or erasure made before the Deadline must be initialed and dated by the person who signed the proposal, guaranteeing authenticity.

C. The Proposal may be withdrawn at any time prior to the Due Date and Time by written notice, or in person by the Proposer or its authorized representative, provided the authorized representative’s identity is made known and the representative signs a proposal withdrawal receipt.

D. After opening, no proposal may be withdrawn.

https://procurement.opengov.com/portal/pasadena

E. Once a Proposal has been opened, it may not be revised for the purpose of correcting an error to the price proposed.

11. NON-RESPONSIVE PROPOSALS

A. Any Proposal may be construed as non-responsive and ineligible for consideration for reasons, including without limitation:

1. If there are unauthorized additions, conditional proposals, or irregularities of any kind which may tend to make the proposal incomplete, indefinite, or ambiguous.

2. If Proposer adds any provisions reserving right to accept or reject any award, or to enter into a contract pursuant to an award.

3. Failure to comply with the format dictated for the technical proposal leading to confusion of contents provided.

4. Lack of acknowledgment of receipt of addendum.

5. If the best Proposal is significantly unbalanced either in excess of or below reasonable cost analysis values normally associated with the work, the Proposal will be considered as non-responsive and will not be considered for award. The City reserves the right to evaluate and determine the next best qualified Proposal for consideration of award.

B. Owner reserves right to reject any and all Proposals and waive irregularities or informalities as may be deemed in Owner's interest, and/or re-issue an RFP for the Project, as it may determine in its sole discretion.

C. A proposal that is rejected will not be evaluated and will not be considered

3. Scope of Work

1. CONTRACT TYPE

This project will utilize a multiphase project-specific contract to address one or more funded phases, where the scope of work for the second phase depends on the work product and the decisions reached during the first phase. A prime consultant is selected based on qualifications and is responsible for all A&E services and related project deliverables required to complete one or more phases of a specific project. A multiphase contract may include phases as early as the project approval and environmental document (PA&ED) stage and then proceed through design support during construction. Refer to defined scope of work below.

2. CITY-PROVIDED WORK AND DATA

The City will provide access to all relevant data in its possession. This data includes, but is not limited to, existing engineering reports, traffic data, and planning documents. The City will provide this data at no cost to the consultant; however, the City assumes no responsibility for the sufficiency or accuracy of any information supplied. The consultant shall be responsible for evaluation of all information supplied by the City and procuring any additional information necessary to perform the services described in this RFP.

The following work and data are provided as reference:

A. Bridge As-Builts

B. Bridge Inspection Report (LACDPW, 2022) - PDF copy is available upon request

C. Seismic Analysis Report for San Rafael Bridge (IMEG, May 2017) - PDF copy is available upon request

3. PHASE I: PREPARATION OF ENVIRONMENTAL NEPA/CEQA DOCUMENTS & PRELIMINARY

ENGINEERING

1. Environmental Document: Provide all environmental documentation required to obtain environmental clearance under the National Environmental Policy Act (NEPA) and the California Environmental Quality Act (CEQA). This element of work may include, but are not limited to the following tasks:

A. Preparation of all required environmental technical studies.

B. Preparation of the Draft Environmental Document.

C. Advertisement and distribution of CEQA/NEPA document for public agency review.

D. Preparation of Notice of Determination (NOD) and Record of Decision (ROD) and provide assistance to the City to file the NOD and ROD.

E. Collection and incorporation of all comments into the final document.

F. Preparation of a mitigation plan (if required).

G. Preparation of the Final Environmental Document.

H. Coordination with State and Federal agencies in obtaining CEQA/NEPA clearance.

I. Public Meetings as described below.

2. Public Involvement:

A. Public Outreach:

o The Consultant shall develop a comprehensive public outreach program to ensure an appropriate level of public involvement and participation during project development and review process. This program will supplement and will incorporate all necessary public notifications that are required under NEPA/CEQA.

o Assist the City and conduct Informational Meetings and Public Hearings. This task includes the preparation of graphic materials to be used for the presentation of the project at the Informational Meetings and/or Public Hearing. Graphic materials include, but are not limited to, board-mounted concept drawings, informational handouts and computer-generated presentations using Microsoft Powerpoint or similar software. This task also includes assisting the City in distributing notices for informational meetings and to advertise the Public Hearing(s).

B. Scoping Meeting: The Consultant shall coordinate and conduct a public meeting to allow the community and public agencies the opportunity to identify the issues that should be addressed in the CEQA/NEPA environmental document.

C. Participation Meetings with Elected Officials: The Consultant shall attend and participate in on-going meetings with elected officials, commissions, and their Staff to inform them about input gathered from the community. In addition, the consultant shall conduct presentations to community groups and organizations regarding the project.

3. Preliminary Design: Prepare the preliminary design to the extent necessary to complete the preparation of environmental documentation, which may include, but is not limited to, preparation of the Bridge Alternative Report, developing a cost estimate for each alternative, preparation of traffic studies, conducting geotechnical investigations, public utility research, and preliminary right-of- way work.

• PRELIMINARY RIGHT-OF-WAY WORK - Activities that may be considered eligible and authorized as part of Preliminary Engineering include pre-acquisition activities such as estimating, title search, and preliminary property map preparation and studies, as needed for NEPA compliance. All other R/W activity will be performed under Phase II when the City receives authorization to begin that phase.

• ALTERNATIVES — Briefly discuss project alternatives and variations of the project that will satisfy the project goals, be cost effective, and avoid or minimize environmental and right-of-way impacts.

• HAZARDOUS MATERIAL/WASTE — Develop a plan for potentially hazardous waste associated with the project. Discuss how probable project alternatives may affect the site.

• TRAFFIC MANAGEMENT PLAN (TMP) —Develop a detailed TMP that will apply for the various alternatives. Analyze the factors associated with the traffic impacts during construction; identify elements that would mitigate these impacts and their associated costs.

4. Regulatory Permits: The Consultant shall obtain regulatory permits necessitated by the specific project scope, prepare permit applications, perform specialized studies required for the regulatory permits, perform field investigations and activities, and attend regulatory agency meetings.

5. Schedule: The consultant shall describe the schedule for each proposed task and sub-task described in the Scope of Work. Proposed work periods, milestones, and completion dates, as well as anticipated meeting dates, shall also be identified.

4. PHASE II: PREPARATION OF FINAL PLANS, SPECIFICATIONS, AND ESTIMATE (PS&E)

6. Bridge Type Selection: As part of the consultants’ work, possible bridge type selections shall be proposed for the San Rafael Bridge alternatives. Preliminary studies for the bridge structure shall be developed considering potential fiscal, environmental, and visual impacts. The study of the bridge will require coordination with City staff, Caltrans, LA County Department of Public Works, community members, city commissions and elected officials.

7. Public Involvement:

A. Public Outreach — Assist the City in conducting Informational Meetings and Public Hearings. This task includes making presentations and the preparation of graphic materials to be used for the presentation of the project at the Informational Meetings and/or Public Hearings. Graphic materials shall include, but are not limited to, board-mounted concept drawings, informational handouts and computer-generated presentations using Microsoft PowerPoint or similar software. This task also includes assisting the City in distributing notices for Informational Meetings and to advertise the Public Hearing.

B. Participation Meetings with Elected Officials — The Consultant shall attend and participate in on-going meetings with elected officials, City commissions, and staff to provide information on input gathered from the community. In addition, the consultant shall conduct presentations to community.

8. Right-of-Way Engineering and Acquisition Services: The right of way engineering services shall include the following tasks:

A. Right of Way surveys to determine existing City and LA County Flood Control right of way boundaries and establishing existing property boundaries.

B. Legal descriptions and plats for required right of way acquisitions, as needed, temporary construction easements, and permanent easements.

C. Right of way appraisals, negotiations, and acquisition services.

9. Utility Coordination: Utility coordination shall include the following tasks:

A. Prepare and submit utility information requests to utility owners with facilities in the project vicinity.

B. Prepare and submit utility verification requests to utility owners with facilities in the project vicinity.

C. Prepare and submit utility conflict notices to utility owners with facilities impacted by the proposed project.

D. Prepare and submit utility relocation notices to utility owners, as required.

E. Obtain utility permits and clearances as required to construct the project.

F. Conduct utility coordination meetings as required.

10. Regulatory Permits: The Consultant shall prepare regulatory permits necessitated by the specific project scope, prepare permit applications, perform specialized studies required for the regulatory permits, perform field investigations and activities, and attend regulatory agency meetings.

11. Final Design (PS&E): The final design (PS&E) shall consist of, but is not limited to, the following:

A. Confer and coordinate with affected agencies and utility companies to identify design controls and considerations necessary for plan preparation and approvals.

B. Conduct meetings with affected agencies to review project schedules, concepts, plans, and specifications. Prepare meeting minutes.

C. Provide detailed construction estimate for each alternative of work.

D. Prepare right-of-way maps.

E. Establish horizontal and vertical survey and construction control for the complete length of the project.

F. Plan set shall include at a minimum:

o horizontal control and cross sections o bridge construction plans o roadway improvement plans o construction staging plans o utility plans o traffic control plans o traffic striping and signing plans o bridge lighting plans o bridge railing plans o environmental enclosure and mitigation plans o plan and profile plans for necessary storm drain and sewer improvements o off-site and on-site hydrology reports for existing and proposed drainage structures and devices o erosion control plans to ensure that erosion is properly controlled during construction

G. Prepare storm runoff analysis subject to NPDES (National Pollutant Discharge Elimination System) permit.

H. Prepare geology and geotechnical reports as required.

5. METHOD OF PAYMENT

Consultant shall perform services stated in the contract for an agreed amount ("lump sum") as compensation, including a net fee or profit.

4. FEDERAL TERMS AND CONDITIONS

2 CFR Appendix II to Part 200 - Contract Provisions for Non-Federal Entity Contracts Under Federal Awards

1. Equal Employment Opportunity

Except as otherwise provided under 41 CFR Part 60, to the extent this Agreement meets the definition of a "federally assisted construction contract" as set forth in 41 CFR Part 60-1 3 Locality agrees at all times during the term of this Agreement to comply with and abide by the following: (i) the equal opportunity clause (" Equal Opportunity Clause") in 41 CFR 60-1.4(b) in accordance with Executive Order 11246, as amended by Executive Order 11375 and that the Equal Opportunity Clause is a part of this Agreement and incorporated herein by this reference;

and (ii) the regulations implementing the Equal Opportunity Clause at 41 CFR Part 60 and that such implementing regulations are a part of this Agreement and incorporated herein by this reference.

2. Compliance with the Davis-Bacon Act

a. All transactions regarding this contract shall be done in compliance with the Davis-Bacon Act (40 U.S.C. 3141- 3144, and 3146-3148) and the requirements of 29C.F.R. pt. 5 as may be applicable. The contractor shall comply with 40 U.S.C. 3141-3144, and 3146-3148 and the requirements of 29 C.F.R. pt. 5 as applicable. b. Contractors are required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. c. Additionally, contractors are required to pay wages not less than once a week.

3. Copeland "Anti-Kickback" Act

a. Standard. Recipient and subrecipient contracts must include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). b. Applicability. This requirement applies to all contracts for construction or repair work above $2,000 in situations where the Davis-Bacon Act also applies. It DOES NOT apply to the FEMA Public Assistance Program. c. Requirements. If applicable, the non-federal entity must include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations at 29 C.F.R. Part 3 (Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States).

Each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected or reported violations to FEMA. Additionally, in accordance with the regulation, each contractor and subcontractor must furnish each week a statement with respect to the wages paid each of its employees engaged in work covered by the Copeland Anti-Kickback Act and the Davis Bacon Act during the preceding weekly payroll period. The report shall be delivered by the contractor or subcontractor, within seven days after the regular payment date of the payroll period, to a representative of a Federal or State agency in charge at the site of the building or work.

4. Compliance with the Copeland “Anti-Kickback” Act.

a. Contractor. The contractor shall comply with 18 U.S.C. § 874, 40 U.S.C. § 3145, and the requirements of 29 C.F.R. pt. 3 as may be applicable, which are incorporated by reference into this contract. b. Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clause above and such other clauses as FEMA may by appropriate instructions require, and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts.

The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all of these contract clauses. c. Breach. A breach of the contract clauses above may be grounds for termination of the contract, and for debarment as a contractor and subcontractor as provided in 29 C.F.R. § 5.12.”

5. Contract Work Hours and Safety Standards Act

To the extent this Agreement is in excess of $100,000 and involves the employment of mechanics or laborers, Locality agrees at all times during the term of this Agreement to comply with and abide by the terms of the Contract Work Hours and Safety Standards Act, codified at 40 U.S.C. 3701 et seq., as supplemented by regulations at 29 CFR Part 5, and that such terms and regulations are a part of this Agreement and incorporated herein by this reference.

6. Compliance with the Contract Work Hours and Safety Standards Act.

The regulation at 29 C.F.R. § 5.5(b) provides contract clause language concerning compliance with the Contract Work Hours and Safety Standards Act. (1) Overtime requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek. (2) Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in paragraph (b)(1) of this section the contractor and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (b)(1) of this section, in the sum of $27 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (b)(1) of this section. (3) Withholding for unpaid wages and liquidated damages. The (write in the name of the Federal agency or the loan or grant recipient) shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the contractor or subcontractor under any such contract or any other Federal contract with the same prime contractor, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (b)(2) of this section. (4) Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraph (b)(1) through (4) of this section and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (b)(1) through (4) of this section.

7. Clean Air Act

1. The contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq. 2. The contractor agrees to report each violation to the (name of applicant entering into the contract) and understands and agrees that the (name of the applicant entering into the contract) will, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office. 3. The contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FEMA.

8. Federal Water Pollution Control Act

1. The contractor agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 etseq. 2. The contractor agrees to report each violation to the (name of the applicant entering into the contract) and understands and agrees that the (name of the applicant entering into the contract) will, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office. 3.

The contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FEMA.

9. Debarment and Suspension Certification

(1) This contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such, the contractor is required to verify that none of the contractor’s principals (defined at 2 C.F.R. § 180.995) or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935). (2) The contractor must comply with 2 C.F.R. pt. 180, subpart C and2 C.F.R. pt. 3000, subpart C, and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into. (3) This certification is a material representation of fact relied upon by (insert name of recipient/subrecipient/applicant). If it is later determined that the contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to (insert name of recipient/subrecipient/applicant), the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. (4) The bidder or proposer agrees to comply with the requirements of2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt.

3000, subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions.

10. Byrd Anti-Lobbying Amendment

Byrd Anti-Lobbying Amendment, 31 U.S.C. § 1352 (as amended) Contractors who apply or bid for an award of $100,000 or more shall file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, officer or employee of Congress, or an employee of a Member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient who in turn will forward the certification(s) to the awarding agency.

11. 2 CFR § 200.323: PROCUREMENT OF RECOVERED MATERIALS

In the performance of this contract, the Contractor shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired— 1. Competitively within a timeframe providing for compliance with the contract performance schedule; 2. Meeting contract performance requirements; or 3. At a reasonable price. ii. Information about this requirement, along with the list of EPA designated items, is available at EPA’s Comprehensive Procurement Guidelines web site, https://www.epa.gov/smm/comprehensiveprocurement-guideline-cpg-program. iii. The Contractor also agrees to comply with all other applicable requirements of Section 6002 of the Solid Waste Disposal Act.”

12. FEDERAL - REQUIRED CERTIFICATION

If applicable, contractors must sign and submit to the non-federal entity the following certification. APPENDIX A, 44 C.F.R. PART 18 – CERTIFICATION REGARDING LOBBYING Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. 3.