RFP - School Attendance Management System
Closed State & local contract opportunity Posted
- Solicitation number
- TB2626-AS
- State
- Utah
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
Opportunity details come from utah.bonfirehub.com. Updated .
About this opportunity
The Salt Lake City School District (SLCSD) is issuing a Request for Proposals (RFP) for a comprehensive School Attendance Management & Family Engagement system, seeking a vendor to develop a solution that will reduce chronic absenteeism from 28% to 10% by 2029. The system must enable proactive, two-way communication with families of absent students, support multiple languages, and provide features such as SMS messaging, automated absence notifications, and potentially AI-powered family support. Key deliverables include a platform that helps the district understand reasons for student absences and coordinate timely, supportive interventions. The RFP evaluation process is multi-staged, with a total of 1,000 possible points, including 700 points for technical evaluation and 300 points for pricing, requiring a minimum technical score of 490 points to be considered responsive. Critical dates include the RFP publication on September 17, 2025, vendor Q&A deadline on October 3, 2025, RFP closure on October 10, 2025, and evaluation stages running through November 2025, with anticipated Board of Education contract approval on January 6, 2026.
The solicitation does not explicitly mention specific set-aside designations or restrictions on respondent types. The contract is designed for a five-and-a-half-year period, ending on June 30, 2031, and will serve an urban district with approximately 20,000 students, 59% of whom are ethnic minorities and 53% economically disadvantaged. While no incumbent vendor is identified, the system must integrate with existing district technologies and comply with Utah's data privacy requirements, including adherence to federal laws like FERPA and COPPA. The pricing proposal template suggests a structured approach to costs, including initial training, annual software fees, support, maintenance, implementation, and hosting charges. Although a specific budget range is not explicitly stated, the comprehensive nature of the system and the district's ambitious attendance reduction goals indicate a significant investment in the selected vendor's solution.
Opportunity text
The Salt Lake City School District (SLCSD) is issuing this Request for Proposals (RFP) seeking a vendor to provide a School Attendance Management & Family Engagement system for the Salt Lake City School District (SLCSD) that measurably reduces chronic absenteeism from 28% to 10% by 2029. The system must enable proactive, two-way communication with families of absent students, help the SLCSD understand reasons for absences, and coordinate timely, supportive interventions that remove barriers to regular attendance. You are instructed to pay special attention to the RFP language regarding the information to be submitted with your proposal and the format of that information. Evaluation of the proposals received will be in accordance with the evaluation criteria contained herein. ALL questions concerning this solicitation MUST be submitted through the Bonfire system. Only answers issued through the Bonfire system or issued via an authorized and properly issued addendum shall be the official position of the Salt Lake City School District. Any modification to this procurement effort shall be made by addendum issued by the SLCSD Purchasing Department. Only authorized and properly issued addenda shall constitute the official position of the SLCSD and shall be binding. Anyone submitting a response to this solicitation, with basis in or other communication or information received from sources other than through official addendum, assumes full risk including the possibility of a determination of non-responsiveness and may be rejected at the sole discretion of the SLCSD. Responses submitted in Bonfire are completely secure. NO ONE can see them until after the solicitation deadline. Therefore, you do not have to wait until the last minute to submit; and you may change your submission any time until the solicitation closes. If you have not completed the submission by the deadline, Periscope will reject your submission. Please plan well. --------------------------------------- A list of attachments is included below. For details on terms and conditions, specifications, scope of work, and other VERY IMPORTANT information, please see documents: Main RFP Document - School Attendance Management System Attachment A - Standard Terms and Conditions Attachment B - Utah Data Privacy Agreement Attachment C - Claim of Business Confidentiality Form Attachment D - Price Proposal Attachment E - RFP Evaluation Scoresheet Attachment F - Sample Contract Cover Sheet Solicitation General Provisions ---------------------------------------
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