RFP #27-02 dual-lift 911 dispatch consoles

Butts County Board of Commissioners is requesting proposals for furnishing, delivery, assembly, installation, testing, and commissioning of five commercial-grade dual-lift, sit/stand dispatch consoles for the new Butts County 911 Emergency Communications facility in Jackson, Georgia, with proposals due November 19, 2026. A non-mandatory pre-bid Zoom conference is scheduled for October 22, 2026, at 2:00 p.m., and written questions are due November 4, 2026, at 2:00 p.m.

The scope includes configuration of four dispatcher stations and one supervisor station, each equipped with one 85-inch center monitor and four 24-inch side monitors, designed for continuous 24-hour public-safety operations within an approximately 32-foot by 40-foot dispatch room. The selected vendor is responsible for site verification, final design coordination, manufacturing, delivery, installation, testing, training, and warranty documentation. All pricing shall be firm and inclusive of labor, materials, equipment, freight, delivery, assembly, installation, testing, commissioning, training, warranty, overhead, and profit.

Evaluation criteria are weighted as follows: proposed layout and space utilization (25 points), console design and monitor configuration (25 points), technology integration and cable management (10 points), vendor experience and qualifications (10 points), warranty and service support (10 points), proposed price and estimated delivery (10 points), and responsiveness to county requirements (10 points). The estimated building completion and installation date is April 2027.

Butts County requires a bid bond equal to five percent of the total proposed amount and performance and payment bonds equal to 100 percent of the contract amount prior to award. The contractor must maintain General Liability Insurance of $1 million combined single limit, Automobile Liability Insurance of $1 million, and Worker's Compensation and Employer's Liability Insurance with $1 million limits. The contract is subject to Buy America provisions, Davis-Bacon Act compliance, and Georgia Security and Immigration Compliance Act requirements. Butts County is tax-exempt and offers Net 30 payment terms following invoice receipt and acceptance of goods and services.