RFP 2025-1127 Linen and Laundry Services

Texas Tech University has issued Request for Proposal (RFP) 2025-1127 for comprehensive Linen and Laundry Services, seeking qualified vendors to provide commercial laundering and rental services for university facilities. The procurement covers services for over 8,500 student residents during fall/spring semesters and 15,000 summer conference/camp guests, encompassing laundering of university-owned items like sheets, towels, and uniforms, as well as rental services for industrial uniforms, floor mats, and shop towels. The contract term is four years with four optional one-year renewals, requiring weekly pickup/delivery service between 7:45 AM and 4:45 PM Monday through Friday. Evaluation criteria will be weighted as follows: Financial Value (40%), Demonstrated Ability (35%), Value Added Options (10%), and Quality Assurance (15%). Proposals must be submitted through TechBid by February 21, 2025, at 1:00 PM Central, with contract pricing remaining firm for the initial 24 months and potential annual increases not exceeding 3% thereafter.

The RFP includes a significant Historically Underutilized Business (HUB) subcontracting opportunity with a 26% goal for service contracts, encouraging participation from diverse businesses. Vendors must provide a HUB Commitment Letter and demonstrate good faith efforts in subcontracting. Insurance requirements are comprehensive, including Workers Compensation, Employer's Liability ($1,000,000), Commercial General Liability ($2,000,000 aggregate), and Automobile Liability ($1,000,000). While no specific contract value is disclosed, the extensive service requirements across 22 campus facilities, including multiple residence halls and operational centers, suggest a substantial contract opportunity. The university reserves the right to make single or multiple awards, and the contract will be non-exclusive. Vendors must be prepared to handle large-scale institutional laundry services, provide detailed tracking and reporting capabilities, and offer flexible service options for uniform rentals and laundering of TTU-owned linens.