Request for Quote (RFQ) - Air Compressor & Dryer Pkgs

The Orange County Transportation Authority is requesting quotes on air compressor and dryer packages, parts, and repairs services under RFQ 250247, with quotes due April 13, 2026 at 11:00 a.m. This is a cost-only evaluation (100% weight); award will be made to the lowest responsive, responsible firm on a lump-sum basis.

All firms must certify they are not subject to Ukraine/Russia-related economic sanctions imposed by the State of California or the United States Government, including Presidential Executive Orders 13660, 13661, 13662, 13685, and 14065. Firms subject to such sanctions are ineligible to bid.

The scope covers on-call inspection, troubleshooting, repair, preventive maintenance, and emergency response for compressed air systems and related components at six Orange County facilities: Garden Grove Base, Anaheim Base, Irvine Sand Canyon Base, Santa Ana Base, Irvine Construction Circle Base, and OC Streetcar Maintenance Storage Facility. The contractor must respond to emergency requests within two hours and non-emergency requests within twenty-four hours, with scheduled work commencing within twenty-four hours of notification. The contractor must perform preventive maintenance on the screw-type air compressor at Garden Grove Base at least annually per factory recommendations. All prices remain firm for the entire three-year contract term. Personnel working near the OC Streetcar facility must complete mandatory four-hour OC Streetcar Roadway Worker Program training and renew it annually.

Compensation is based on fully burdened hourly labor rates including all direct and indirect costs, travel time, trip charges, overhead, freight, delivery, and profit. Replacement parts are invoiced at actual cost plus approved markup; parts exceeding $500 require supporting documentation and prior approval. The contractor provides a ninety-day warranty on labor and workmanship and assigns all manufacturer warranties to the Authority.

The total contract value is $45,000 over three years (February 1, 2026–January 31, 2029), with annual allocations of $3,500 (FY 2025/26), $14,235 (FY 2026/27), $15,730 (FY 2027/28), and $11,535 (FY 2028/29). The contract replaces existing agreement C-32913. Firms must bid on all line items in the pricing proposal to be deemed responsive. Written questions are due April 1, 2026 at 4:00 p.m., with the Authority responding by April 3. Award is anticipated April 22, 2026.

The contractor must maintain Commercial General Liability ($1 million per occurrence / $2 million aggregate), Automobile Liability ($1 million combined single limit), Workers' Compensation with Waiver of Subrogation, and Employers' Liability ($1 million per accident and disease). The contractor must designate a Health, Safety, and Environmental Representative with current BCSP certification and five years of construction or industrial experience, develop site-specific Job Hazard Analyses, and comply with California CCR Title 8 standards and SWPPP requirements. All firms must comply with Equal Employment Opportunity Laws and Regulations.