RFQ_250247_Exhibit_A__SOW.docx
DOCX document 109 KB Posted
- Solicitation number
- 250247
- Issued by
- Orange County, California
About this file
This Scope of Work document outlines air compressor services, dryer packages, parts, and repairs required by the Orange County Transportation Authority (OCTA) at six facilities throughout Orange County, California. The contractor shall provide on-call inspection, troubleshooting, repair, preventive maintenance, and emergency response services for compressed air systems and related components including air compressors, surge tanks, air dryers, after coolers, and related components. Services are required at the Garden Grove Base, Anaheim Base, Irvine Sand Canyon Base, Santa Ana Base, Irvine Construction Circle Base, and OC Streetcar Maintenance Storage Facility. The equipment inventory provided lists specific air compressor models, dryer packages, after coolers, and surge tanks currently installed across these locations, with detailed serial numbers and quantities. The contractor must respond to emergency service requests within two hours and non-emergency requests within twenty-four hours, with scheduled work commencing within twenty-four hours of notification. The contract term is three years with all prices remaining firm throughout the entire period.
Compensation shall be based on fully burdened hourly labor rates that include all direct and indirect costs, travel time, trip charges, overhead, freight, delivery, and profit. All replacement parts shall be invoiced at the contractor's actual cost plus an approved mark-up as specified in Exhibit B (Price Summary Sheet), with parts exceeding $500 requiring supporting cost documentation and prior approval from the OCTA Project Manager. Rental equipment costs for temporary air compressors shall also be invoiced at actual cost plus approved mark-up with prior authorization. The budget for this three-year effort is $45,000 on a lump-sum basis, and award will be made to the lowest responsive, responsible firm. All contractors must comply with Ukraine/Russia-related economic sanctions requirements and submit quotes for all line items to be considered responsive. The contractor must provide a ninety-day warranty on labor and workmanship and assign all manufacturer warranties to OCTA. A completed Verification of Work form is required for each service request prior to payment.
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Text version
SCOPE OF WORK
AIR COMPRESSOR SERVICES, DRYER PACKAGES, PARTS, AND REPAIRS
1.0 BACKGROUND
Contractor shall provide on-call air compressor services, dryer packages, parts, and repair services for the Orange County Transportation Authority (OCTA) at various OCTA-owned facilities. Services shall include inspection, troubleshooting, repair, preventive maintenance, and emergency response for compressed air systems and related components.
| 2.0 | SCOPE OF SERVICES |
| 2.1 | General Requirements |
Contractor shall furnish all labor, supervision, tools, equipment, materials, and parts necessary to perform air compressor and dryer system repairs and maintenance as requested by OCTA.
2.2 Covered Equipment
Services are limited to air compressors, surge tanks, air dryers, after coolers, and related compressed air system components installed at OCTA facilities. A current equipment inventory is provided in Appendix A – Equipment Inventory for reference.
2.3 Repairs and Replacement Parts
All parts used in connection with the services outlined in this Scope of Work, Exhibit A, shall be invoiced at the Contractor’s actual cost plus the approved mark-up as specified in the Price Summary Sheet, Exhibit B. All parts listed on invoices shall include the applicable part number and a clear description of the item provided. For any replacement part with a unit cost exceeding five hundred dollars ($500), Contractor shall provide supporting documentation sufficient to substantiate the actual cost incurred to provide the part, and payment for such parts is contingent upon the Contractor’s submission of acceptable proof of cost. All faulty or replaced components shall be returned to OCTA’s Manager of Facility Maintenance or designee at the time of service unless otherwise directed.
2.4 Rental or Temporary Equipment
If an air compressor becomes inoperable and temporary equipment is required, the Contractor shall provide a replacement (rental) unit of equal or greater capacity. Rental equipment costs shall be invoiced at actual cost plus the approved mark-up specified in Exhibit B, and prior approval with supporting cost documentation shall be submitted to the OCTA Project Manager before installation.
2.5 Preventive Maintenance
The screw-type air compressor located at the Garden Grove Base shall receive factory-recommended preventive maintenance at least once annually. Services shall include, at a minimum:
· Replacement of air filter elements
· Replacement of oil filter elements
· Replacement of separator elements
· Replacement of cabinet filters and belts
· Use of manufacturer-approved oil and coolant
· Work performed in accordance with manufacturer specifications
2.6 Worksite Conditions
All work shall be performed in a manner that minimizes dust, debris, noise, and interference with OCTA operations. The Manager of Facility Maintenance or designee shall coordinate work schedules with Contractor.
3.0 SAFETY TRAINING
OCTA will provide a mandatory four (4)-hour OC Streetcar Roadway Worker Program training/qualification for Contractor field representatives designated to work near the OC Streetcar facility, tracks, and/or the overhead contact system. Contractor shall ensure that all designated field representatives complete this training, remain up to date, and renew it annually. At the discretion of the OCTA Supervisor of Facilities Maintenance, training may be scheduled on the same day as approved work but must be satisfactorily completed prior to beginning any OC Streetcar facility work. If the Contractor’s scope of work does not require their personnel to complete the training, they will be required to coordinate scheduling with the Supervisor for a safety-trained OCTA escort in order to meet site safety requirements.
| 4.0 | RESPONSE TIMES AND WORK SCHEDULING |
| 4.1 | Scheduling |
Contractor shall coordinate all work with OCTA’s Manager of Facility Maintenance or designee and perform services in a manner that limits inconvenience to OCTA operations and prevents unsecured premises.
4.2 Response Requirements
Contractor shall respond to emergency service requests within two (2) hours and to non-emergency service requests within twenty-four (24) hours. Scheduled work shall commence within twenty-four (24) hours of notification unless otherwise approved in writing by OCTA.
| 5.0 | COMPENSATION AND PRICING |
| 5.1 | Labor Rates |
Hourly labor rates shall be firm-fixed and fully burdened and shall include all direct and indirect costs associated with providing the services, including labor, travel time, trip or service call charges, overhead, freight, delivery, and profit. No additional compensation shall be provided for costs not expressly included in the fully burdened hourly rates set forth in Exhibit B.
5.2 Price Term
All prices shall remain firm for the full three (3)-year contract term.
5.3 Estimated Quantities
Estimated quantities, if provided, are for evaluation purposes only and do not represent a guarantee of minimum or maximum usage by OCTA.
| 6.0 | VERIFICATION, INSPECTION, AND ACCEPTANCE |
| 6.1 | Verification of Work and Close-Out |
Upon completion of each service request, a Verification of Work (VOW) Form (Attachment A) shall be completed and signed by the Facilities Maintenance Supervisor or designee. A completed and signed VOW form is required for each service request prior to payment.
6.2 Inspection and Acceptance
All work shall be subject to inspection and final acceptance by OCTA’s Manager of Facility Maintenance or designee. Inspection or acceptance shall not relieve the Contractor of responsibility for defective work or materials.
7.0 WARRANTY
Contractor warrants that all labor and workmanship performed under this Scope of Work shall be performed in a good and workmanlike manner and shall be free from defects for a period of ninety (90) days from the date of service, unless a longer warranty period is provided by the manufacturer.
All parts and equipment furnished shall be new unless otherwise approved by OCTA and shall be covered by the manufacturer’s standard warranty. Contractor shall assign or otherwise make available to OCTA all applicable manufacturer warranties.
Upon notification by OCTA, Contractor shall promptly correct, at no additional cost to OCTA, any defective workmanship or nonconforming work discovered within the applicable warranty period.
8.0 SERVICE LOCATIONS
Services shall be performed at the following OCTA facilities. Appendix A – Equipment Inventory list is provided for reference and may be modified by OCTA as equipment is added, replaced, or removed:
| 8.1 |
| Garden Grove Base |
11790 Cardinal Circle
Garden Grove, CA 92843
| 8.2 |
| Anaheim Base |
1717 East Via Burton
Anaheim, CA 92806
| 8.3 |
| Irvine Sand Canyon Base |
14736 Sand Canyon Road
Irvine, CA 92618
| 8.4 |
| Santa Ana Base |
4301 West MacArthur Boulevard
Santa Ana, CA 92704
| 8.5 |
| Irvine Construction Circle Base |
16281 Construction Circle West
Irvine, CA 92606
| 8.6 |
| OC Streetcar |
Maintenance Storage Facility (MSF)
2008 West 5th Street
Santa Ana, CA 92703
RFQ 250247
EXHIBIT A
APPENDIX A
AIR COMPRESSOR AND DRYER PACKAGES EQUIPMENT INVENTORY
The following equipment below is currently installed and operating at the locations listed in Scope of Work (Section 6.0). This list is provided for informational reference only – not a limitation of scope.
GARDEN GROVE BASE
Air Compressors
| Make/Model |
| Quantity |
| Location |
Champion Model: HR25-12 Unit Serial# D251466
| 1 |
| Maintenance Building East End |
Champion Model: HR25-12 Unit Serial# D237226
| 1 |
| Maintenance Building East End |
Champion Model: HR5-8 Serial# D241811
| 1 |
| Wash Rack Facilities Shop |
Champion Model: CASRA, R Series Serial# DM002991
| 1 |
| Brake Check Building |
Champion Model: CASRA, R Series Serial# DM006527
| 1 |
| Tire Shop |
Dryer Packages
| Make/Model |
| Quantity |
| Location |
Champion Model: GGD-100A1 Serial # 21K115HGN1000696 Refrigeration: 18.7 oz. of R134
| 1 |
| Maintenance Building East End |
Great Lakes Air Model: ERF-100A-116 Serial# 61425, #61846
| 2 |
| Brake Check and Tire Building |
Champion Model: CGD25A1 Serial# 22B115HG250991
| 1 |
| Wash Rack Facility Shop |
Great Lakes Air Model: ERF100A-116 Serial# 61846 Refrigeration: 3.00lbs of R134A
Tire Shop
ANAHEIM BASE
Air Compressors
| Make/Model |
| Quantity |
| Location |
Champion Model: HRA25-12 Unit 1 Serial# D160271 Unit 2 Serial# D160259
| 2 |
| Maintenance Building |
Champion Model: HRA25-12 Unit 3 Serial # D189980
| 1 |
| Tire Shop |
| Make/Model |
| Quantity |
| Location |
Champion Model: CRN400 Serial# 1000003028190
| 1 |
| Maintenance Building |
Champion Model: CRN100A1 Serial # RC1J31001A2D19039
| 1 |
| Tire Shop |
After Cooler
| Make/Model |
| Quantity |
| Location |
Air Systems Model: A5H Serial# 8258185-19
| 1 |
| Maintenance Building |
IRVINE CONSTRUCTION CIRCLE BASE
| Make/Model |
| Quantity |
| Location |
Champion Model: HRA25-12 Unit 1 Serial# D164074 Unit 2 Serial# D16473
| 2 |
| Maintenance Shop Bay 9 |
Dev Air Model: TAPV-5052-03 Serial# MS56185TH
| 1 |
| Fuel Island Area |
| Make/Model |
| Quantity |
| Location |
Great Lakes Air Model: EDR-C1-116 Serial# 63629
| 1 |
| Maintenance Shop Bay 9 |
Champion Model: CRN35AC1N1 Serial# 1000003049234
| 1 |
| Fuel Island Area |
IRVINE SAND CANYON BASE
| Make/Model |
| Quantity |
| Location |
Champion Model: HRA25-12 Unit 1 Serial# D164081 Unit 2 Serial# D164082
| 2 |
| Maintenance Shop |
Champion Model: HRA25-12 Unit 4 Serial# 30664-09
| 1 |
| Fuel Island Area |
National BD Model: 335 Unit 3 Serial# K5827
| 1 |
| Steam Cleaning Area |
| Make/Model |
| Quantity |
| Location |
Great Lakes Air Model: ERF-100A-116 Unit 1 Serial # 57770 Unit 2 Serial# 58556
| 2 |
| Maintenance Shop Bay 8 |
Hankison Air Dryer Model: 8015 Serial# 0305A31-8102-088N
| 1 |
| Steam Cleaning Rack |
Arrow Model: F70/100-1 Serial# 2452550-028
| 1 |
| Fuel Island Area |
After Cooler
| Make/Model |
| Quantity |
| Location |
Dayton/Speed Air Model: 3Z742 Unit 1 Serial# 44051 Unit 2 Serial# 44865
| 2 |
| Maintenance Shop |
SANTA ANA BASE
| Make/Model |
| Quantity |
| Location |
Champion Model: HRA25-12 Unit 1 Serial# D160261 Unit 2 Serial# D160249
| 2 |
| Maintenance Shop |
Champion Model: HRA25-12 Unit 3 Serial # D207490 Unit 4 Serial # D164086
| 2 |
| Service Island |
| Make/Model |
| Quantity |
| Location |
Great Lakes Model: EDR-C1-216 Unit 1 Serial # 62551 Unit 2 Serial # 63845
| 2 |
| Maintenance Shop |
Great Lakes Model: EDR-C1-116 Unit 1 Serial # 71345 Unit 2 Serial # 71346
| 2 |
| Service Island |
OC STREETCAR
| Make/Model |
| Quantity |
| Location |
Atlas Copco Model: GA30VSDS Serial# AP1470104 – YR 2022
| 1 |
| Maintenance Shop |
Atlas Copco Model: GA18P/ 8153653772 Serial# ITJ617089 – YR 2022
| 1 |
| Maintenance Shop |
Atlas Copco Model: CR52-TS-80V-46V31S Unit 1 Serial# UTY563687 Unit 2 Serial# UTY563688
| 2 |
| Streetcar Wash |
Vertical Air Compressor Tank
| Make/Model |
| Quantity |
| Location |
Samuel Tanks Model: A10056X Serial#
| 1 |
| Maintenance Shop |
| Make/Model |
| Quantity |
| Location |
Atlas Copco Model: 8102229368/ FX150N Unit 1 Serial# ITJ624365 – YR 2022 Unit 2 Serial# ITJ624366 – YR 2022
| 2 |
| Maintenance Shop |
RFQ 250247
APPENDIX A
image1.emf
Microsoft_Word_Document.docx
VERIFICATION OF WORK
Facilities Maintenance Contractors
Administration Building (Orange)
Date:
Anaheim (Base 6)
Time In:
Garden Grove (Base 4)
Time Out:
Irvine Sand Canyon (Base 7)
Irvine Construction Circle (Base 2)
Santa Ana (Base 1)
Brea Park & Ride
OCTA WO #:
Fullerton Park & Ride
Fullerton Transportation Center
Goldenwest Transportation Center
Laguna Hills Transportation Center
OC Streetcar Maintenance Storage Facility
Tustin Transportation Center
Newport Beach Transportation Center
Name of Contract:
Description of Work:
This is to verify that persons were on duty this date and that all services, as called
Number for in the contract were actually performed.
Signed:
Contractor’s Representative
Verified:
OCTA’s Representative image1.png
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