REQ_R001060_ICE.pdf
PDF 289 KB Posted
- Solicitation number
- 250247
- Issued by
- Orange County, California
About this file
This is an Independent Cost Estimate (ICE) document prepared by the Orange County Transportation Authority (OCTA) for a Request for Quote (RFQ) regarding air compressor services, dryer packages, parts, and repairs. The procurement is designed to replace an existing contract (C-32913) that has depleted funds due to an unscheduled emergency repair at the Santa Ana base. The scope of services has been expanded to cover all OC Streetcar locations, including the Maintenance and Storage Facility (MSF). The contract term is three years, with an option term date of December 8, 2025. The RFQ requires all firms to submit quotes covering all line items in the pricing proposal, with written questions due by April 1, 2026, and the Authority's response to all clarifications due by April 3, 2026. Award will be made to the lowest responsive and responsible firm on a lump sum basis.
The total estimated cost for the three-year agreement is $45,000, comprised of $36,000 for direct labor (180 hours at $200 per hour over three years) and $9,000 for parts and air compressor rentals. The estimate is based on spend analysis of the previous contract combined with the expanded scope of services. Firms must comply with all applicable Equal Employment Opportunity Laws and Regulations and certify non-involvement in Ukraine/Russia-related economic sanctions as imposed by the State of California and the United States Government. The successful firm will be required to comply with all terms and conditions outlined in Exhibit C, entitled "Orange County Transportation Authority General Provisions," and firms are notified that award may be made without further discussion.
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Text version
INDEPENDENT COST ESTIMATE (ICE)
FA-CAMM-006.docm (09/25/15) Page 1 of 3
INSTRUCTIONS
Complete and submit all three pages to Contracts Administration & Materials Management (CAMM), along with your requisition and scope of work. CAMM will not start the procurement until all three documents have been received.
PART I – GENERAL INFORMATION
Project Description: Air Compressor Services, Dryer Packages, Parts, and Repairs
SHADED AREA FOR PROCUREMENT USE ONLY
Assigned Buyer No.:
D/M/WBE%:
Purchase Requisition No.: R001060
New Contract / Procurement
Contract Amendment Current IFAS Printout Contract / PO No.: C-32913 (Required for Amendments)
Contract Task Order
Option Term
Date: 12/8/2025
Requestor: Christine Herrera Contracts Analyst Phone Ext.: 5485 Name Title
Signature:
Cost Estimate: $ 45,000.00 (include shipping, handling and taxes, if applicable)
PART II – ESTIMATE GUIDE
Please substantiate the estimate using the following information.
Estimate Type Items to Include Where to Find Supporting Information
Services (Other than A&E)
1. Tasks you want done
2. Types of people needed (i.e., supervisor, administrative assistant, other)
3. Positions required (i.e., Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Prevailing wage rate category applied
7. Profit / applied fee
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Estimate Guide Continued
FA-CAMM-006.docm (09/25/15) Page 2 of 3
Estimate Type Items to Include Where to Find Supporting Information
Architects, Engineers, Designers
1. Tasks you want done
2. Types of people needed (i.e., engineers, administrative assistant, other)
3. Positions (Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Profit / applied fee
7. Overhead rate (%)
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Goods/Equipment 1. Product needed
2. Quantity
3. Unit price
4. Markups, overhead, profit
5. Delivery schedule desired
6. Warranty
1. Vendor survey / market survey
2. Current or past contracts for the same or similar product
3. Historical price and cost data
4. Various published indices
Construction 1. Product needed
2. Labor (at a minimum use Davis Bacon)
3. Materials
4. Bonds
5. Insurance
6. Mobilization
7. Equipment
8. Markups, fringes, overheads, profit
9. Completion schedule
1. “Means Book”
2. “Blue Book”
3. Davis Bacon wage rates / prevailing wages
4. Current or past contracts for the same project
5. Historical price and cost data
Additional Information: Estimated amount of $45,000 is requested for a 3-year agreement to replace C-32913 for Air Compressor & Dryer Packages Service, Parts, and Repairs that is currently low on funds due to an unscheduled emergency repair at Santa Ana base.
Estimate below is based on spend analysis of the previous agreement combined with the expanded scope of services to cover all OC Streetcar locations—the Maintenance and Storage Facility (MSF):
Labor $200/hour x 60 hours = $12,000 x 3 Years = $36,000 Parts & Air Compressor Rentals $3,000 x 3 Years = $9,000 Total Estimate = $45,000
FA-CAMM-006.docm (09/25/15) Page 3 of 3
PART III – INDEPENDENT COST ESTIMATE
Using the information provided in Part II, prepare the ICE for your procurement.
Use any or all of the categories listed below.
Prepared By: Christine Herrera Date: 12/8/2025
Signature:
DESCRIPTION OF COST ELEMENTS
1. DIRECT LABOR
(List of Labor Categories)
Estimated Hours
Rate Per Hour ($)
Estimated Cost ($)
Total Est.
Cost ($)
Service/ Repair Labor 180 $ 200.00 $ 36,000.00 $ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00
Total Direct Labor: $ 36,000.00
2. OVERHEAD
Rate (%)
(use decimal input)
Total Labor ($)
Estimated Cost ($)
Total Est.
Cost ($)
% $ 36,000.00 $ 0.00 $ 0.00
3. MATERIALS/SERVICES (Excluding Information Technology [IT]) Estimated Cost ($)
Total Est.
Cost ($)
Air Compressor Services & Dryer Packages Repair Parts and Rentals $ 9,000.00 $ 9,000.00
4. INFORMATION TECHNOLOGY SUPPORT Estimated Cost ($)
Total Est.
Cost ($)
Total IT Support: $ 0.00
5. TRAVEL Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
6. SUBCONTRACTOR(S) / CONSULTANT(S) Estimated Cost ($)
Total Est.
Cost ($)
Total Subcontractor(s) / Consultant(s): $ 0.00
7. OTHER DIRECT COSTS Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
8. TOTAL ESTIMATED COST: $ 45,000.00
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