RFQ_250247_Exhibit_A__SOW.pdf

RFQ 250247

EXHIBIT A

SCOPE OF WORK

AIR COMPRESSOR SERVICES, DRYER PACKAGES, PARTS, AND REPAIRS

1.0 BACKGROUND

Contractor shall provide on-call air compressor services, dryer packages, parts, and repair services for the Orange County Transportation Authority (OCTA) at various OCTA-owned facilities. Services shall include inspection, troubleshooting, repair, preventive maintenance, and emergency response for compressed air systems and related components.

2.0 SCOPE OF SERVICES

2.1 General Requirements

Contractor shall furnish all labor, supervision, tools, equipment, materials, and parts necessary to perform air compressor and dryer system repairs and maintenance as requested by OCTA.

2.2 Covered Equipment

Services are limited to air compressors, surge tanks, air dryers, after coolers, and related compressed air system components installed at OCTA facilities.

A current equipment inventory is provided in Appendix A – Equipment Inventory for reference.

2.3 Repairs and Replacement Parts

All parts used in connection with the services outlined in this Scope of Work, Exhibit A, shall be invoiced at the Contractor’s actual cost plus the approved mark-up as specified in the Price Summary Sheet, Exhibit B. All parts listed on invoices shall include the applicable part number and a clear description of the item provided. For any replacement part with a unit cost exceeding five hundred dollars ($500), Contractor shall provide supporting documentation sufficient to substantiate the actual cost incurred to provide the part, and payment for such parts is contingent upon the Contractor’s submission of acceptable proof of cost. All faulty or replaced components shall be returned to OCTA’s Manager of Facility Maintenance or designee at the time of service unless otherwise directed.

2.4 Rental or Temporary Equipment

If an air compressor becomes inoperable and temporary equipment is required, the Contractor shall provide a replacement (rental) unit of equal or greater capacity. Rental equipment costs shall be invoiced at actual cost plus the approved mark-up specified in Exhibit B, and prior approval with supporting cost documentation shall be submitted to the OCTA Project Manager before installation.

2.5 Preventive Maintenance

The screw-type air compressor located at the Garden Grove Base shall receive factory-recommended preventive maintenance at least once annually.

Services shall include, at a minimum:

• Replacement of air filter elements

• Replacement of oil filter elements

• Replacement of separator elements

• Replacement of cabinet filters and belts

• Use of manufacturer-approved oil and coolant

• Work performed in accordance with manufacturer specifications

2.6 Worksite Conditions

All work shall be performed in a manner that minimizes dust, debris, noise, and interference with OCTA operations. The Manager of Facility Maintenance or designee shall coordinate work schedules with Contractor.

3.0 SAFETY TRAINING

OCTA will provide a mandatory four (4)-hour OC Streetcar Roadway Worker Program training/qualification for Contractor field representatives designated to work near the OC Streetcar facility, tracks, and/or the overhead contact system.

Contractor shall ensure that all designated field representatives complete this training, remain up to date, and renew it annually. At the discretion of the OCTA Supervisor of Facilities Maintenance, training may be scheduled on the same day as approved work but must be satisfactorily completed prior to beginning any OC Streetcar facility work. If the Contractor’s scope of work does not require their personnel to complete the training, they will be required to coordinate scheduling with the Supervisor for a safety-trained OCTA escort in order to meet site safety requirements.

4.0 RESPONSE TIMES AND WORK SCHEDULING

4.1 Scheduling

Contractor shall coordinate all work with OCTA’s Manager of Facility Maintenance or designee and perform services in a manner that limits inconvenience to OCTA operations and prevents unsecured premises.

4.2 Response Requirements

Contractor shall respond to emergency service requests within two (2) hours and to non-emergency service requests within twenty-four (24) hours.

Scheduled work shall commence within twenty-four (24) hours of notification unless otherwise approved in writing by OCTA.

5.0 COMPENSATION AND PRICING

5.1 Labor Rates

Hourly labor rates shall be firm-fixed and fully burdened and shall include all direct and indirect costs associated with providing the services, including labor, travel time, trip or service call charges, overhead, freight, delivery, and profit. No additional compensation shall be provided for costs not expressly included in the fully burdened hourly rates set forth in Exhibit B.

5.2 Price Term

All prices shall remain firm for the full three (3)-year contract term.

5.3 Estimated Quantities

Estimated quantities, if provided, are for evaluation purposes only and do not represent a guarantee of minimum or maximum usage by OCTA.

6.0 VERIFICATION, INSPECTION, AND ACCEPTANCE

6.1 Verification of Work and Close-Out

Upon completion of each service request, a Verification of Work (VOW) Form (Attachment A) shall be completed and signed by the Facilities Maintenance Supervisor or designee. A completed and signed VOW form is required for each service request prior to payment.

6.2 Inspection and Acceptance

All work shall be subject to inspection and final acceptance by OCTA’s Manager of Facility Maintenance or designee. Inspection or acceptance shall not relieve the Contractor of responsibility for defective work or materials.

7.0 WARRANTY

Contractor warrants that all labor and workmanship performed under this Scope of Work shall be performed in a good and workmanlike manner and shall be free from defects for a period of ninety (90) days from the date of service, unless a longer warranty period is provided by the manufacturer.

All parts and equipment furnished shall be new unless otherwise approved by OCTA and shall be covered by the manufacturer’s standard warranty. Contractor shall assign or otherwise make available to OCTA all applicable manufacturer warranties.

Upon notification by OCTA, Contractor shall promptly correct, at no additional cost to OCTA, any defective workmanship or nonconforming work discovered within the applicable warranty period.

8.0 SERVICE LOCATIONS

Services shall be performed at the following OCTA facilities. Appendix A – Equipment Inventory list is provided for reference and may be modified by OCTA as equipment is added, replaced, or removed:

8.1 Garden Grove Base

11790 Cardinal Circle Garden Grove, CA 92843

8.2 Anaheim Base

1717 East Via Burton Anaheim, CA 92806

8.3 Irvine Sand Canyon Base

14736 Sand Canyon Road Irvine, CA 92618

8.4 Santa Ana Base

4301 West MacArthur Boulevard Santa Ana, CA 92704

8.5 Irvine Construction Circle Base

16281 Construction Circle West Irvine, CA 92606

8.6 OC Streetcar

Maintenance Storage Facility (MSF) 2008 West 5th Street Santa Ana, CA 92703

APPENDIX A

AIR COMPRESSOR AND DRYER PACKAGES EQUIPMENT INVENTORY

The following equipment below is currently installed and operating at the locations listed in Scope of Work (Section 6.0). This list is provided for informational reference only – not a limitation of scope.

GARDEN GROVE BASE

Air Compressors

Make/Model Quantity Location

Champion Model: HR25-12 Unit Serial# D251466

1 Maintenance Building East End

Champion Model: HR25-12 Unit Serial# D237226

1 Maintenance Building East End

Champion Model: HR5-8 Serial# D241811

1 Wash Rack Facilities Shop

Champion Model: CASRA, R Series Serial# DM002991

1 Brake Check Building

Champion Model: CASRA, R Series Serial# DM006527

1 Tire Shop

Dryer Packages Make/Model Quantity Location

Champion Model: GGD-100A1 Serial # 21K115HGN1000696 Refrigeration: 18.7 oz. of R134

1 Maintenance Building East End

Great Lakes Air Model: ERF-100A-116 Serial# 61425, #61846

2 Brake Check and Tire Building

Champion Model: CGD25A1 Serial# 22B115HG250991

1 Wash Rack Facility Shop

Great Lakes Air Model: ERF100A-116 Serial# 61846 Refrigeration: 3.00lbs of R134A

Tire Shop

ANAHEIM BASE

Make/Model Quantity Location

Champion Model: HRA25-12 Unit 1 Serial# D160271 Unit 2 Serial# D160259

2 Maintenance Building

Champion Model: HRA25-12 Unit 3 Serial # D189980

1 Tire Shop

Dryer Packages Make/Model Quantity Location

Champion Model: CRN400 Serial# 1000003028190

1 Maintenance Building

Champion Model: CRN100A1 Serial # RC1J31001A2D19039

1 Tire Shop

After Cooler Make/Model Quantity Location

Air Systems Model: A5H Serial# 8258185-19

1 Maintenance Building

IRVINE CONSTRUCTION CIRCLE BASE

Make/Model Quantity Location Champion Model: HRA25-12 Unit 1 Serial# D164074 Unit 2 Serial# D16473

2 Maintenance Shop Bay 9

Dev Air Model: TAPV-5052-03 Serial# MS56185TH

1 Fuel Island Area

Dryer Packages Make/Model Quantity Location

Great Lakes Air Model: EDR-C1-116 Serial# 63629

1 Maintenance Shop Bay 9

Champion 1 Fuel Island Area

Model: CRN35AC1N1 Serial# 1000003049234

IRVINE SAND CANYON BASE

Air Compressors

Make/Model Quantity Location Champion Model: HRA25-12 Unit 1 Serial# D164081 Unit 2 Serial# D164082

2 Maintenance Shop

Champion Model: HRA25-12 Unit 4 Serial# 30664-09

1 Fuel Island Area

National BD Model: 335 Unit 3 Serial# K5827

1 Steam Cleaning Area

Dryer Packages Make/Model Quantity Location

Great Lakes Air Model: ERF-100A-116 Unit 1 Serial # 57770 Unit 2 Serial# 58556

2 Maintenance Shop Bay 8

Hankison Air Dryer Model: 8015 Serial# 0305A31-8102-088N

1 Steam Cleaning Rack

Arrow Model: F70/100-1 Serial# 2452550-028

1 Fuel Island Area

After Cooler

Make/Model Quantity Location

Dayton/Speed Air Model: 3Z742 Unit 1 Serial# 44051 Unit 2 Serial# 44865

2 Maintenance Shop

SANTA ANA BASE

Make/Model Quantity Location

Champion Model: HRA25-12 Unit 1 Serial# D160261 Unit 2 Serial# D160249

Champion Model: HRA25-12 Unit 3 Serial # D207490 Unit 4 Serial # D164086

2 Service Island

Dryer Packages Make/Model Quantity Location

Great Lakes Model: EDR-C1-216 Unit 1 Serial # 62551 Unit 2 Serial # 63845

2 Maintenance Shop

Great Lakes Model: EDR-C1-116 Unit 1 Serial # 71345 Unit 2 Serial # 71346

2 Service Island

OC STREETCAR

Make/Model Quantity Location

Atlas Copco Model: GA30VSDS Serial# AP1470104 – YR 2022

1 Maintenance Shop

Atlas Copco Model: GA18P/ 8153653772 Serial# ITJ617089 – YR 2022

1 Maintenance Shop

Atlas Copco Model: CR52-TS-80V-46V31S Unit 1 Serial# UTY563687 Unit 2 Serial# UTY563688

2 Streetcar Wash

Vertical Air Compressor Tank Make/Model Quantity Location

Samuel Tanks Model: A10056X Serial#

1 Maintenance Shop

Dryer Packages Make/Model Quantity Location

Atlas Copco Model: 8102229368/ FX150N Unit 1 Serial# ITJ624365 – YR 2022 Unit 2 Serial# ITJ624366 – YR 2022

VERIFICATION OF WORK

Facilities Maintenance Contractors

Administration Building (Orange) Date:

Anaheim (Base 6) Time In:

Garden Grove (Base 4) Time Out:

Irvine Sand Canyon (Base 7)

Irvine Construction Circle (Base 2)

Santa Ana (Base 1)

Brea Park & Ride OCTA WO #:

Fullerton Park & Ride

Fullerton Transportation Center

Goldenwest Transportation Center

Laguna Hills Transportation Center

OC Streetcar Maintenance Storage Facility

Tustin Transportation Center

Newport Beach Transportation Center

Name of Contract:

Description of Work:

This is to verify that persons were on duty this date and that all services, as called Number for in the contract were actually performed.

Signed:

Contractor’s Representative

Verified:

OCTA’s Representative